Remote
£32,000 - £42,000 per year
Permanent, Part-time, 8 hours per day
Job description
 
This organisation supports anonymous recruitment. That means hiding your personal identifying information, removing bias from the hiring process.

We are looking for a Finance Executive with a professional bookkeeping or accountancy qualification. This is a central role in the organisation with the postholder having responsibility for delivering highly effective financial management, internal systems and controls, as well as producing financial reports and budgets for the Directors, Senior Management Team and CIC members, the Trustees of the Foundation, as well as for a range of institutional donors, sponsors and other funders. 

This is a fast paced, demanding role so it is important that you can manage your own workload, use your own initiative and have strong, accurate skills. You will be working across the entire team to provide financial support and may liaise with our Global Network teams too.

The role would suit someone that has experience of financial and administrative systems, is a highly organised problem-solver and great with people. You must also be competent with IT systems although we will provide you with training on the software you will use in your role.

Key tasks and responsibilities

 

Financial Management, Statutory and Internal Reporting

 

  • Deliver effective financial management, internal systems and controls, financial processing and reporting, including preparation of monthly management accounts for review by the Directors team and SMT, working with different currencies to present accounts in GBP where relevant.

  • Support the Managing Director in the preparation and submission of budgets and financial statements to CIC Members and the Board of Trustees.

  • Lead on multi-year and annual budget setting, with regular revision and re-forecasting process with budget holders;

  • Ensure that internal controls are in place and operating properly, including month-end and year-end control procedures;

  • Oversee all finances relating to the procurement of goods and services at Fashion Revolution: Maintain a log of accounts payable invoices and liaise on relevant queries; Ensure transactions are properly recorded and entered into Quickbooks; Verify that transactions comply with financial policies and procedures; Ensure that invoices are approved in line with the authorisation limits; Ensure that invoices are processed accurately and on a timely basis; Ensure that invoices and relevant documentation are filed in the correct places and attached to the relevant transactions; staff expenditure processing; Bank reconciliation of GBP and currency accounts.

  • Ensure filing, record updating, routine returns take place on a regular basis

  • Oversee the T-sheets timesheet system, including flexitime, holiday and reporting to Managing Director, line managers and team.

  • Oversee the management of the monthly payroll process, liaising with PAYE processing and Head of Operations and Governance

  • Oversee annual stocktake of fanzines and any other relevant stock, assets etc for annual accounts.

  • Ensure all regular payments are maintained without interruption, updating card details as required.

  • Ad Hoc finance and book-keeping tasks and troubleshooting to ensure the smooth running of financial operations.

  • Communicate effectively with all other staff and contractors as necessary, assisting with general finance queries.


 

Fundraising and Donor Reporting

  • Work with the Managing Director, Board of Directors and Fashion Revolution Team to compile budgets, in different currencies, for restricted income grant proposals or for sponsorship purposes.

  • Accurately record both unrestricted and restricted income from donors;

  • Monitor expenditure and staff/contractor hours on programmes funded from any restricted income;

  • Maintain electronic files of funding agreements and contracts;

  • Prepare timely financial grant reports to donors and other funders, including collating financial information and pipeline funds, conversion to relevant currencies and adapting reporting in accordance with donor requirements. 

  • Process and send donation receipts and donor invoices when required.

  • Attend up to 3 in person meetings per year, travel expenses are covered.

 

Fashion Revolution is reviewing its five year strategy in 2022, ahead of preparing a new strategy for 2023-2027. As part of this, we will be reviewing the structure of the team which may result in some small changes to the responsibilities of this and other roles.

Experience and capabilities required

  • 5 years experience in working in a finance role.

  • Excellent attention to detail: highly organised, thorough, accurate and able to meet deadlines

  • A qualification in bookkeeping or accountancy such as AAT, ACCA, CIMA, ACA, CIPFA;

  • Proficiency in managing accounts payable effectively and expeditiously;

  • Experience of maintaining accurate records and developing budgets of income and expenditure in multiple currencies;

  • Intermediate to advanced knowledge of Microsoft Excel;

  • Able to prioritise and manage concurrent deadlines;

  • Previous experience of Quickbooks accounting software;

  • Self-motivated, resourceful and able to work under pressure and react quickly and calmly during difficult situations;

  • Diplomatic telephone and interpersonal skills;

  • Good written & verbal skills to aid communication of financial information to lay people.

  • Comfortable working autonomously and independently, using self-initiative

Desired knowledge/skills and personal attributes

  • Understanding of remote working tools such as T-Sheets (Quickbooks) Zoom, Slack, Trello and Google Drive
    Dependable, reliable, discreet, trustworthy 

  • Team player, enthusiastic and approachable;

  • Flexible and proactively supportive to the wider team and stakeholders

You will work with:

You will report to the Managing Director and work closely with the Head of Operations and Governance and Board of Directors.

You will support and be in contact with the rest of the UK based central team 

You will liaise with customers, global network and external project partners and current and potential funders.

 

 

More about Fashion Revolution

Fashion Revolution is a global movement that works for a more sustainable fashion industry, campaigning for systemic reform of the industry wit... Read more

Posted on: 02 May 2022
Closed date: 01 June 2022 at 17:00
Tags: Finance, Management

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