London, Greater London
£35,000 - £40,000 per year
Permanent, Part-time, Full-time
Job description
 
This organisation supports anonymous recruitment. That means hiding your personal identifying information, removing bias from the hiring process.

Feedback is a London-based environmental campaign group. We work to regenerate nature by transforming our food system. Food production is the single greatest impact humans have on the environment. From mountains of food waste to habitat destruction to grow animal feed for factory farms, to soil depletion leaving future harvests at risk: the food system needs to change.  Founded in 2013, we combine investigative research, campaigns, community outreach and on-the-ground pilot projects for a better food system.

Feedback’s projects are funded from a wide variety of sources, including statutory and lottery funding, funds from a variety of trusts and foundations and individual donations.  Project activities include campaigning, consultancy, grant making, internships in the sector, gleaning, food processing and retail.  As well as our London headquarters, we have projects based in Liverpool and Brighton and will shortly be opening a small office in the Netherlands.

We are a friendly team, priding ourselves on maintaining a positive and values-led organisation. We aim to provide a flexible working environment with a good work/life balance.   Feedback takes its responsibility for the development of staff roles very seriously and will develop a career path within the organisation where possible.

About the Role

Reporting to the Finance Director, this will be a very varied role within a fast paced environment and therefore flexibility, a positive, can-do attitude and a readiness to get stuck into all aspects of the organisation are essential competencies.   Candidates should have an accounting qualification and have a strong interest in environmental issues, supporting Feedback’s aims and ambitions.  There will be opportunities for development within the team, which currently consists of the Finance Director, who works flexibly depending on workload and the Finance and Operations Co-ordinator, who reports to this role and also works on operational matters reporting to the Operations and HR Manager.     

 

Location: Office 413, Unit 10, The High Cross Centre, Fountayne Road, London N15 4BE.  Staff are currently working remotely in line with the Government’s COVID 19 guidelines.  There will be possibilities for some ongoing home working after the office has reopened.

Main responsibilities:

 

Accounting Systems - Xero and Dext (formerly Receipt Bank)

Responsibility for maintaining all financial records and data accurately and within agreed systems, to include:

  • Monthly reconciliations of all bank accounts including international currency accounts.
  • Completing monthly reconciliations of payroll payments to payroll postings in Xero.
  • Supervising the issue of invoices and the entering of properly coded and authorised suppliers’ invoices.
  • Ensuring the prompt payment of invoices (within terms) and monitoring amounts due to the organisation.
  • Managing the coding of transactions by projects and restricted funds.
  • Supporting staff with the correct usage of Dext (Receipt Bank) and other expense processing and ensuring expenses are uploaded in a timely manner according to the expense/expenditure policy.
  • Loading the annual project budgets onto Xero.
  • Posting monthly overhead allocation journals.

 

Monthly Management Accounts

  • Preparing timely and accurate monthly management accounts with supporting analyses, including a reconciliation of project equity balances.
  • Updating key performance indicators on a monthly basis.

 

Budgets

  • Assisting the Finance Director with the preparation of the Excel based annual budgets and forecasts for the organisation.
  • Assisting project managers with the maintenance of Excel based project budgets.

 

Timesheets

  • Responsibility for maintaining and updating the organisation’s Excel based time recording systems.
  • Ensuring individual timesheets are completed correctly by the payroll deadline and month end.
  • Preparing new timesheets for new staff and new financial years.
  • Ensuring the correct calculation of TOIL and TOIL expiry.
  • Using the timesheet information to post the monthly payroll into Xero.
  • Preparing monthly time utilisation schedules.

 

Online Banking system (Metro Bank)

  • Supervising the processing of BACS payments (payroll and expenses) and ensuring accurate records of authorisation and notification to the payees.
  • Ensuring bank mandates are updated.
  • Cash Management – Arranging for sufficient cash to be transferred to/from bank account(s) in order to meet day-to-day transactional requirements, in conjunction with the Finance Director.

 

Staff Management

  • Supervising the finance work of the Finance and Operations Co-ordinator.
  • Provision of ongoing financial training and support for the Finance and Operations Co-ordinator.

 

Donor Reports

  • Preparing timely and accurate reports for project donors in accordance with requirements and deadlines prescribed.

 

Other responsibilities

  • Providing support to the Finance Director by providing analyses and other information from the accounting system and timesheets as required.
  • Assisting the Operations Manager with the preparation and checking of the monthly payroll figures.
  • Supervising the timely submission of monthly Gift Aid claims to HMRC.
  • Maintaining a high level of confidentiality at all times throughout all duties and responsibilities.
  • Undertaking other duties commensurate with the role as requested by the Executive Director, Finance Director or Operations Manager.

 

Person Specification:

 

Essential Experience

  • ACA/ACCA/CIMA qualification
  • Bookkeeping and/or financial experience, ideally in a not for profit setting.
  • Excellent Excel skills.
  • Demonstrable experience in using Xero or another comparable cloud-based accounting package for reports, management accounts and analyses.

 

Desirable Experience

  • Experience of working in a not for profit/small charity environment, particularly a charity running a number of projects with restricted funding.
  • Experience of project managing systems change and development.
  • Experience of grant donor reporting.
  • Experience of international operations, including accounting with foreign currencies/tax systems.
  • Preparation of Board papers and interaction with Board members.
  • Interaction with external auditors and other advisers (for the organisation and individual projects)

 

Skills

  • Numeracy and literacy commensurate with the role.
  • Exceptional attention to detail.
  • Ability to act on own initiative and plan and achieve diverse workloads effectively.
  • Ability to work under pressure and to tight reporting deadlines.
  • Excellent communication, interpersonal and people management skills.
  • Willing to be flexible in approach to role.
  • Ambition and desire to succeed and grown with the charity.

How to apply  

Please submit, in Word or pdf format, a CV and cover letter (no more than 2 sides of A4) explaining how you meet the person specification and why you would like to work at Feedback.

 

Closing date for applications is midnight on Tuesday 30th March

Shortlisted candidates will be notified on 6th April

Interviews will be held online via Zoom w/c 12th April, and will include a short written task to be carried out the day of the interview  

More about Feedback
About
Feedback

Feedback is an environmental campaign group that regenerates nature by transforming our food system. To do this we challenge power, catalyse ac... Read more

Posted on: 03 March 2021
Closed date: 07 April 2021
Job ref: FinMan
Tags: Finance

The client requests no contact from agencies or media sales.