How to apply
Film London is looking to recruit an experienced Financial Controller, to proactively manage Film London’s accounts, budgets and financial systems. Working closely with the Senior Management Team, this is a hands-on role responsible for both the management accounting and financial accounting of this creative industries charity. We are looking for a qualified accountant, ideally with charity experience, who is a strong communicator and enjoys working in a small team.
Film London is the capital’s screen industries agency. We connect ideas, talent and finance to develop a pioneering creative culture in the city that delivers success in film, TV, animation, games and beyond.
We work to sustain, promote and develop London as a global content production hub, support the development of the city’s new and emerging filmmaking talent and invest in a diverse and rich film culture. Funded by the Mayor of London and the National Lottery through the BFI, we also receive support from Arts Council England and DIT. We own, jointly with Ukie, the Games London brand, under which we are delivering an ambitious b2b programme and the London Games Festival. Film London also has a national remit; the British Film Commission. Film London is a registered charity.
The Financial Controller is a key role within the agency, managing proactively Film London’s accounts, budgets and financial systems ensuring that they are accurate and up to date. The post is responsible for financial reporting to the Trustees, to our funders (regional, national and EU) as well as Trusts and Foundation. The Financial Controller ensures that Film London’s financial systems and controls are robust and that Film London is legally compliant with regards to its financial reporting. They are expected to work proactively with the senior management team.
The Financial Controller will report to the Chief Operating Officer who in turn reports to the Chief Executive. They will be supported by the Finance Officer and work closely with the Senior Finance Consultant.
Produce bi-monthly management accounts for use by management and
directors. This includes the overseeing / carrying out of all control account
reconciliations and the completion of other month end procedures. Prepare a
written summary of the accounts to assist relevant users’ understanding of the
issues identified in the accounts.
Oversee the processing of all financial transactions, ensuring adequate
documentary support, correct nominal coding and appropriate authorisation,
such that the accounts system accurately reflects the financial position of Film
Work proactively with the senior management team and project managers, to
ensure that the departmental and project budgets and forecasts reflect the
activity as well as meet the on-going needs of Film London, ensuring these are
compliant with contractual requirements. This will require monthly review and
planning meetings with Senior Managers and project leaders.
Plan annual budget ensuring that it is robust, realistic and consistent with the
principle of public accountability.
Prepare long-term forecasts of financial and other activity, ensuring that
reserves are maintained at adequate levels for proposed levels of activity, and
that planned activity does not outstrip the budget set for the year.
Work with the COO to increase Film London’s commercial income and devise
strategies for strengthening the company’s sustainability year on year.
Work with the Head of Sponsorship to assess sponsorship income and
Prepare annual statutory accounts for the company audit as well as specific
project audits and other regulatory visits as required. Liaise with Film London
auditors in the audit of Film London’s accounts including project audits and
provide information as necessary.
Maintain awareness of legislative reporting changes to ensure that policies
meet current requirements.
Approve and oversee monthly, quarterly and annual returns to be submitted to
funders such as the BFI, the GLA and the Arts Council England as well as to
other project funding agencies, detailing relevant income and expenditure.
Approve quarterly calculation and journals for VAT return before final
Legal Compliance (Finance)
Ensure that Film London meets all legal requirements and filing deadline in
relation to direct/indirect taxation, Companies House, Charity Commision.
Prepare and file Film London’s annual returns to the Charity Commission and
Work with the COO to identify and mitigate key risks to the Charity and
contribute to Film London’s Risk Register.
Prepare monthly payroll and journals before they are inputted into SAGE.
Prepare pension data before it is submitted to the pension provider. Oversee
journals and reconciliation of the pension control account.
Monitor all cash balances on a monthly basis.
Review 12-month cash flow forecast prepared by the Finance Officer.
Oversee weekly supplier payment run.
Day to day management responsibility of the Finance Officer.
ESSENTIAL EXPERIENCE AND PERSONAL QUALITIES
Strong IT skills and proficiency with Sage 50, including project accounting, and
other key software like Excel, Word and Microsoft Outlook.
Several years of strong controls experience.
Excellent communication and analytical skills.
Good presentation skills, both written and oral.
Excellent administrative skills and an ability to work to deadlines.
Knowledge of public sector and charity compliance.
Experience of financial reporting to central and local government agencies.
Knowledge of and/or interest in the film and TV industry.
Up-to-date knowledge of Charity SORP and ideally from a charity background.
APPLYING FOR THE POST
For further details and an application form go to our website.
Closing date for applications: 16th September 2019.
1st Interviews Date: 23rd September 2019
2nd Interviews Date: 26th September 2019