Finance Jobs
Salary: £28,770 starting salary (salary range will increase due to max £31,364 via the length of service) plus ILW £4,087.65 if based in London per annum pro rata
Contract: Permanent basis
Hours: Part-time 17.5 hours per week (excluding lunch breaks)
Location: Refugee Action London Office. We will consider UK-based hybrid working option.
About Refugee Action
Refugee Action exists to work with refugees and people seeking asylum who’ve survived some of the world’s worst regimes. We are a national charity with more than 40 years’ experience of empowering people who’ve survived some of the world’s worst regimes to secure the protection and support that they need to live with dignity and respect and build a new life in the UK. We do this by providing expert advice and casework, building the capacity of partner organisations and campaigning on the policies that affect them.
To succeed in the role you will need to demonstrate:
- Commitment to removing barriers to power for people with lived experience, and commitment to anti-racist practices.
- Understanding of how the UK’s hostile refugee protection and asylum system impacts those affected by it.
- Insight into the needs, experiences and hopes of refugees and people seeking asylum.
- Ability to compile and input data, and use Windows-based software packages (preferably Microsoft Office: spreadsheets, databases, word-processing packages), with the ability to produce information materials.
- Ability to manage and prioritise own workload.
- Good spoken English and written communication skills.
- Basic research skills and the ability to compile information.
- Commitment to and understanding of the principles of confidentiality, impartiality and equality of opportunity.
- Ability to work constructively and sensitively with a wide range of colleagues, counterparts in other agencies and user representatives.
- Flexible approach to tasks undertaken.
- Experience of using Sage accounting software desirable.
- Staff will be office based with opportunity to work from home.
- Experience and understanding of cultural diversity and the ability to work with people from a range of different cultures.
- Ability to travel in the UK with occasional overnight stays away from home.
Those with lived experience as a refugee are particularly encouraged to apply.
Closing date: 23:59 on Monday, 1 April 2024
Interviews: Wednesday 10 April 2024 (on Zoom)
Refugee Action only operates in the UK, so all roles are UK-based, and you must have the right to work in the UK.
This role is not on the Shortage Occupation List. If you have permission to work that is restricted to the Shortage Occupation List, we will be unable to appoint you to this role.
You can find out which roles are on the shortage occupation list via these two links:
- Skilled Worker visa: shortage occupations
- Skilled Worker visa: shortage occupations for healthcare and education
We are currently campaigning for people seeking asylum to have the right to work in the UK, see our Lift the Ban campaign here.
Responsible to: Finance and Operations Director
Starting date: 1st June 2024
Location: UK
Travel: As needed
Overview of Role
Crisis Action is looking for a high-achieving, proactive individual to lead on all day-to-day transactions and activities of the Finance team to lead on a smooth and efficient running of the invoice and payment systems and the day-to-day functioning of the finance functions .To ensure Crisis Action’s financial systems operate at an optimum level.
Key Responsibilities
Cashbook Processing
- Manage the cashbook processing of the different offices.
- To check the accuracy of the cashbook returns from the different offices. To ensure the returns tie back to the bank statements and the entries are supported by receipts. To ensure the coding is correct
- To provide training to the offices on the cashbook processes and return and to provide guidance in line with the Finance manual.
- To upload the cashbook entries onto the accounting systems in line with the monthly Finance timetable.
- To ensure the cashbook entries tie back to the payroll journal
Invoice processing and payment
- Lead on the invoice processing on the SUN accounting system of the organisation.
- Ensuring all suppliers are properly approved prior to setting up on the system
- Ensuring all invoices are approved by the budget holders prior to processing on the accounting system.
- Produce a fortnightly payment run for sign-off by the Finance & Operations Director.
- Ensure the automated payments are processed accurately through the banking system.
- Resolve all payment queries.
- Process journals from the Concur staff expenses system onto Sun Systems on a monthly basis
Balance Sheet Control account reconciliations
- Produce monthly reconciliation for balance sheet control accounts of the organisation, which includes bank & salary control accounts
- Support the Finance Manager in maintaining a monthly balance sheet control reconciliation file, and support in other control account reconciliations.
Partnership Fee
- Produce Partnership Fee invoices on a yearly basis
- To provide regular progress reports for Directors on the status of Partnership Fee invoices.
Systems control and Development
- Support the Finance and Operations Director in developing efficient systems and processes throughout the organisation
Budgeting
- Support in the preparation of the international office budgets
Management Accounts
- Preparation of International Management Accounts, including the commentary on a monthly basis
Year end
- Support in helping resolve Auditors’ queries and providing information and explanation required for audit purposes.
- Support in preparation of year end schedules
- Support in the preparation of the statutory accounts for various entities of Crisis Action
Donor Reports
- Support the Head of Finance in preparation of Donor reports
Cash flow
- Support on the preparation of the cash flow statement.
Payroll
- Support on the preparation of the UK & US Payroll and Payroll reconciliations
Filing and maintenance of efficient systems
- Ensure all financial records are filed correctly on SharePoint
- Maintain a good filing system of invoices and supplier records.
Administration
- Management of the Finance and Operations Director’s diary movements
- To schedule meetings and administration tasks, such as note-taking
- Support maintaining the financial planning tool and workflow
Ad hoc requirements
- Other ad hoc reporting as required
- To be able to step in and cover for the Head of Finance in their absence
PERSON SPECIFICATION
Essential
Skills, Knowledge and Qualifications:
- Experience of working in a busy finance environment and excellent knowledge of the purchase ledger system
- Great attention to detail.
- Excellent organisational skills and ability to maintain diary movements
- Digital and IT native: extremely comfortable with digital data and cloud environment. Agile and nimble in use of various software and computers.
- Good knowledge of Excel, ability to work with large volumes of data and ability to use pivot tables.
- Excellent communication skills
- Excellent time management skills: able to prioritise tasks and meet deadlines
- Team player: ability to work effectively within and across teams and build relationships with remote teams.
Experience:
- Experience of working with complex finance systems and foreign currencies.
- Attention to detail and ability to work to tight deadlines
Desirable:
- Experience of using SUN and Vision/other reporting tools
- Working with remote teams
- Interest in international human rights and humanitarian issues
- Creative thinker.
Terms and Conditions
Salary:£30,000 per annum
Benefits:25 days of paid annual leave, rising to 30 days after three years, and three months’ sabbatical after five years. 4% pension fund contribution with an option for additional matching contribution.
DEI Commitment Statement: Crisis Action values and nurtures an inclusive culture that sees the diversity of its board, staff, partners, and all we work with as a strength and source of innovation and creativity. We welcome applications from anyone no matter your background, gender identity and expression, nationality, language, ethnicity, colour, caste, race, sexual orientation, ability, religion or belief, age, marriage, civil partnership, or parental status. Equality among all is a driving force in our work and a feature of our recruitment. We strive to ensure that all employment decisions are made entirely on merit.
Systemic Justice is looking for a Finance Assistant who can help support our financial managament as we work to radically transform how the law works for communities fighting for racial, social, and economic justice.
Position type: Full-time (4 days per week, 32-hour work week)
Duration: 12 months with a possibility of extension
Remuneration: EUR 42.000 annually gross
Location: Remote within Europe (CET time zone +/- two hours)
About the role
Systemic Justice is looking for a Finance Assistant to join our growing organisation. You will assist with day-to-day book-keeping, accounting and expense monitoring. Part of our small Finance and Operations team, you will be working closely with our Finance Manager as well as the rest of our remote team.
About Systemic Justice
Systemic Justice works to radically transform how the law works for communities fighting for racial, social, and economic justice. We are the first organisation in Europe that partners with communities on strategic litigation by taking a community-driven approach; that is Black-led; and has a majority BPOC team. We approach our work through an intersectional lens, and across the digital and non-digital context.
What you’ll be doing
- Handling of all documentation for all financial transactions
- Booking of all payments (payroll, reimbursements, credit cards, vendors and consultants, fixed assets)
- Book and maintain overviews of all revenue (Accounts Receivable, pre-paid agreements, in-kind donations)
- Allocate transactions according to SJ accounting manual and ensure compliance.
- Support compliance with financial policies and procedures.
- Fixed assets monitoring, depreciation, and booking updates.
- Monitor project expenses in QuickBooks following allocation compliance guidelines, and generate relevant reports for team and funders
- Support liaising with external auditors and maintain supporting documentation for audits.
What we hope you’ll bring
- Accounting/bookkeeping experience, preferably from a non-profit context.
- Project budget management experience, preferably from a non-profit context.
- Experience preparing for financial audits.
- Diligent documentation skills, record-keeping and documentation review experience.
- Excellent Excel skills and experience with the rest of Microsoft Office 365.
- Experience with QuickBooks or equivalent accounting software.
- Experience with Asana or other project management software.
- Proactivity, curiosity, and a problem-solving attitude.
- Excellent communication skills and ability to work comfortably within a remote team.
- Incredible attention to detail and the ability to work independently.
- Knowledge of specific legislation and statutory requirements for NGOs, including in the Netherlands will be considered an advantage.
- Fluency in written and spoken English. Knowledge of Dutch will be considered an advantage.
- Comfort navigating a young non-profit, including the ability to manage multiple tasks effectively and to work well in a growing organisation.
Please note that Systemic Justice works in Europe within the CET time zone +/- two hours. Being located inside the Council of Europe and inside this time zone span is a requirement.
The client requests no contact from agencies or media sales.