Background to Fitzrovia Youth in Action
Fitzrovia Youth in Action (FYA) is central London’s leading youth action charity that empowers young people to fulfil their potential and create positive change for themselves, their peers and the community.
FYA was launched in 1997 and over the last 21 years, the charity has grown into an organisation that supports hundreds of young volunteers each year in tackling issues that matter to them. We believe in the power of young people to lead positive change. FYA has its roots in the act of young people coming together and it is this approach that runs through all of our work.
Our young volunteer journey starts when our beneficiaries from as young as eight years old are engaged in sports and physical activities. From there, they progress through our range of youth-led volunteering programmes. Young people learn about the issues that matter to them and share their knowledge to over 1000 other young people annually through workshops they deliver themselves. As part of this, young people create short films and soundtracks to get their message across to their peers. In addition, we train young people to provide mentoring support to help other young people face challenges at school, with friends or with their feelings. Young people also organise street parties, festivals and sporting events which bring together thousands of people from different backgrounds.
We have ambitious goals for the next three years. We are developing new models of youth-led community action and create more leadership opportunities for young people. We are developing the way we evaluate our work. By 2019, we will achieve Project Oracle Level 2 accreditation for applying our new validated evaluation tool to show how youth action impacts on wellbeing, community belonging and skills development.
Our current annual income is around £700,000 and most of this has been raised through grant applications to trusts and foundations and Local Authority commissioning. While aiming to increase income from trusts and foundations, the charity also intends to broaden its funding base through income generation from non-grant based fundraising such as corporate business sponsorship and individual giving. The organisation currently has ten full time members of staff.
Purpose of the post
We are going through an exciting period of growth and have ambitious plans to diversify in how we offer to reach more disadvantaged young people. To support us in our efforts, we are seeking to appoint a part-time finance manager.
Reporting to the CEO, the successful candidate will be an exceptional accountant with proven commercial awareness. With overall responsibility for the charity’s finance function, you will play a significant role as a senior member of the leadership team to ensure the charity can achieve its mission in the most effective and efficient way possible, however you will also be expected to fulfil basic accounting duties as this is the only finance position in the organisation.
This is a unique time in the charity's journey when your role could make a significant difference to our future achievements.
- Working closely with the CEO, and other senior members of the team including the Fundraising Manger and Head of Programmes, to provide financial leadership and direction.
- Work with each programme manager and support on grant application and grant tracking to ensure appropriate budget forecasting and central cost recovery, as well as regular tracking and appropriate allocation of expenditures to projects.
- Management of all financial reporting to Internal and External stakeholders and presenting the management reports to the Finance Committee and Board of Trustees.
- Management of the full accounts process from Bookkeeping, Management Reporting and Annual Financial Statements.
- Liaising with the independent examiners at the year end.
- Review and develop the financial control policies.
- Process the day to day book-keeping, monthly payroll and weekly payment processing.
Approximately one third of the role will be day to day book-keeping, 1/3 will be working with the programme managers on expenditures tracking and grant management and the remaining 1/3 will be on financial reporting. We are open to applicants who prefer to work only for 14 hours/week and would not be responsible for the day to day book keeping (for which we would then employ a separate person for 7 hours/week).
- To assist in the delivery of wider activities of the charity when required and undertake other duties as reasonably requested by the Chief Executive or Head of Programmes and to work collaboratively with other staff and volunteers.
- To adhere to the organisation’s policies and Code of Conduct, with particular attention being paid to the responsibilities all staff have towards safeguarding and child protection.
- Qualified member or finalist of an accountancy body such as CIMA, ACCA equivalent qualification.
- Xero and Cloud accounting tools (desirable).
- Experience of working within the charity sector or familiar with fund accounting.
- Experience of managing grant finances and contract compliance.
- Experience of budgeting and managing resources.
- Preferred experience with year-end accounts procedures and producing the annual report.
- Management reporting, Financial Planning and Analysis and Cash Flow forecasting.
- Excellent verbal and written communication skills.
- Ability to motivate people, with excellent influencing and relationship building skills.
- Strong interpersonal skills with ability to support and motivate professional staff.
- The ability to research data from various sources, to analyse findings and present them clearly.
- Excellent project management skills.
- Excellent computer and IT skills.
- Commitment to FYA’s goals and values.
- Willingness and flexibility to work occasional evenings and weekends.
- Readiness to work in the challenging environment of a small voluntary organisation.
- Willingness to be self-servicing, with a proven ability to work as part of a team as well as independently.