London, Greater London
£22,000 - £24,000 per year pro-rata depending on experience
Permanent, Part-time
Job description

Main aim of the role:

Responsible for managing and organising all administrative activities to facilitate the smooth running of Future Skills.

The post holder will be responsible for:

  • Researching, reviewing and updating policies and procedures to confirm they are up-to-date and legally compliant.
  • Scheduling and coordinating termly team meetings for both planning and reflection.
  • Developing and Implementing a Social Media posting schedule across multiple platforms (Facebook, Twitter, etc).
  • Creating an inventory of supplies and ordering resources needed for staff or sessions.
  • Assisting with fundraising, researching potential grants, drafting proposals.
  • Researching, recommending and booking relevant training courses for staff.  Ensure core safeguarding training is completed in accordance to requirements.
  • Managing both the online and hard copy filing systems.
  • Managing the Single Central Register to ensure all checks and information are up to date.
  • Assisting with logistics and set up of sessions where necessary.
  • Contacting child services departments, care homes, schools or youth organisations to offer FST’s services.
  • Ensuring all mentees provide feedback prior to leaving FST.  Gathering feedback, sharing with team members and determining what, if anything, may be used on Social Media.
  • Collating handouts and notes from training courses.  Scheduling team meetings to allow staff to share knowledge acquired through training classes.
  • Tracking safeguarding requirements and ensuring staff and Trustees re-read policies and sign off.
  • Updating FST website with pertinent statistics, pictures and more.
  • Updating memberships websites with updated content as needed.
  • Reviewing the data on Google Drive annually to ensure GDPR adherence. Shredding or deleting data as required.
  • Booking guests, venues and travel as needed.
  • Assisting with volunteer recruitment for Infuse
  • Contacting local businesses to request they consider FST as their local charity for their CSR.
  • Creating a central storage location for statistics, good news stories, testimonials and pictures that can be posted on Social Media or added to website.
  • Researching, monitoring and collating relevant news articles, statistics and mandates.  Apprise team members of all pertinent information.
  • Increasing awareness of FST within our community through Social Media, speaking at local events and news outlets.
  • Other duties including, but not limited to, recruitment, attending training/webinars, etc.

The post holder should possess:

  • Previous office manager experience
  • Good working knowledge of Word and Excel
  • Excellent organisational skills and attention to detail
  • Excellent written and oral communication skills
  • Familiarity with Social media strategies a plus
  • Ability to be flexible, adaptable, reliable and innovative
  • Self-motivated and driven to succeed

Regular professional development and training opportunities are provided as part of the FST Performance Management System.

More about Future Skills Training
Future Skills Training

We are a small charity that has been delivering training and support to vulnerable, at risk and disadvantaged children and young people for ove... Read more

Posted on: 29 June 2020
Closed date: 24 July 2020
Tags: Admin, Operations