London, Greater London
£40,000 - £50,000 FTE per year + benefits depending on experience
Permanent, Part-time, 21 hours per week
Job description

GambleAware is the leading commissioner of prevention and treatment services for gambling harms in Great Britain. We are an independent charity guided by a Board of trustees.

Role Purpose 

GambleAware’s Corporate Services function provides critical support to enable the organisation to work effectively. The purpose of this role is to provide governance and compliance support for the organisation to enable the organisation to work effectively. This includes providing high quality compliance and governance and Company Secretarial support to achieve the organisation’s four commissioning objectives.

As Company Secretary, the role will contribute to achieving the organisation’s strategic priorities:

  • Accelerate engagement and awareness to deliver targeted activity to raise awareness, reduce stigma and encourage engagement with information & advice, support and treatment services. 
  • Transform capacity and capability by collaborating with the NHS, public health agencies, local authorities, and voluntary sector organisations across England, Scotland, and Wales to support the growth of an integrated system of prevention provision.
  • Increase equity and champion diversity to understand and address inequalities in experiences, access to services and outcomes for those experiencing gambling harm. We will take a collaborative approach working with a diversity of communities to ensure that support, services, treatment and pathways to services are accessible and effective
  • Deliver best-in-class commissioning with the focus on improving processes and systems to enhance good governance, maximising transparency and value for money. We will include the voice of those with lived experience in the co-production of awareness raising, support, and treatment services.

Key accountabilities:

  • To work with and to support key relationship holders in ensuring the organisation via its Board and relevant constituent committees operate effectively, within its remit as a Charity diligently in the execution of their obligations and with appropriate oversight.
  • To undertake the core duties of a Company Secretary to include but not limited to:
    • Lodging the annual report with the Charity Commission and Scottish Charity Regulator,
    • Preparing induction documents for new trustees,
    • Lodging the paperwork with Charity Commission, Scottish Charity Regulator and Companies House around new and resigned trustees,
    • Maintaining accurate records of trustee including declarations of interests; monitoring length of trustee terms, and Director’s addresses,
    • Arranging regular trustee training / visits,
    • Implementing the Charity Governance Code  
    • Supporting the COO on preparing the Trustees Annual Report.
  • Support GambleAware’s Chair, CEO and COO on governance and compliance matters.
  • Coordinate trustee attendance at all meetings as necessary.
  • Directly support the trustee Board and sub-committees, including the preparation of agendas, papers and minutes.
    • Ensure appropriateness of applicable papers to relevant committees.
  • Ensure adoption of best practice in all Company Secretarial duties.
  • Coordinate and distribute a monthly trustee briefing.
  • Coordinate serious incident reporting to regulators as required, such as Charity Commission, Scottish Charity Regulator or the Information Commissioner's Office.
  • Support the Communications Team to ensure the GambleAware website is always accurate and up to date relating to governance and trustees. 
  • Organisational compliance in relation to data protection, including GDPR and maintaining a data protection policy and data retention schedule.  
  • Custodian and maintenance of the organizational risk register.  
  • In collaboration with the Chief Operations Officer, ensure agreed company policies are regularly reviewed and updated. Keeping a record of documents and register of changes. Ensuring appropriate distribution of these documents.
  • Manage the organisation’s insurance requirements. 
  • As required, provide to the management team a source of quality control for communications, both internal and external.

Key responsibilities:

  1. Demonstrate a commitment to diversity, inclusivity and equal opportunity in working with colleagues and stakeholders with a wide range of perspectives and experiences
  2. Provide timely Board, Committee and Senior Management Team administration including pre-reading packs, minutes of meetings, updated action records and risk and opportunity registers
  3. Provide effective line management of the Executive Support Officer ensuring service levels are achieved and Chief Executive support is satisfactory
  4. To ensure Company Secretariat services continually improve and adhere to best practice.
  5. Undertake any other tasks as reasonably directed by your line manager 
  6. Adhere to GambleAware policies and procedures
  7. Be a good team worker, demonstrating loyalty and commitment to the organisation and team members.

How to Apply

Please see attached job description and person specification for full details of the role.

Closing date for applications is 9am on Monday 29th November 2021. Successful candidates will be invited to attend a panel interview in December.

Please submit a CV with a covering letter (up to two pages) setting out your interest in the role and how you meet the essential requirements in relation to the accountabilities and responsibilities for the role.  

GambleAware is an equal opportunity employer and is committed to ensuring equal opportunities, fairness of treatment, dignity, work-life balance and the elimination of all forms of discrimination in the workplace for all staff and job applicants.

More about GambleAware

GambleAware is the leading commissioner of prevention and treatment services for gambling harms in Great Britain. We are an independent charity... Read more

Refreshed on: 22 November 2021
Closed date: 07 December 2021
Tags: Operations, Governance

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