London, Greater London
£38,000 - £41,000 per year
Permanent, Part-time, 21-28 hours a week
Job description

Global Dialogue seeks a Grants Manager to enable effective and efficient grant-making to charitable causes around the world, providing technical and coordination support to our expert programme teams and ensuring a high-quality experience for applicants.


About Global Dialogue

Global Dialogue is an independent, international platform for philanthropic partnership, offering hosting, regranting, incubation and special initiatives capacity, enabling funders to work together to advance human rights and social change.

We currently host five large networks and collaborations, serving more than one hundred independent funders: Ariadne, the network of European funders for social change and human rights; the Funder’s Initiative for Civil Society (FICS); the International Education

Funders Group (IEFG); Migration Exchange; and Philanthropy for Social Justice and Peace

(PSJP). We’re proud of our track record of incubating influential, award-winning civil society organisations in the UK, including IMIX, the communications hub for the refugee and migrant sector, and RightsInfo (now EachOther).

Global Dialogue is registered in England and Wales as a charity (1122052) and a company limited by guarantee (05775827), and we have a noncharitable trading arm, Global Dialogue Ventures (11154333). We hold a 501(c)(3) Equivalency Determination through NGO Source that enables us to partner with donors based in the USA.

As part of its 2019-22 strategy, Global Dialogue has committed to significantly increase the volume, efficiency, and scope of our grant management function, hiring skilled staff to lead it, introducing new policies and procedures to support this growth, and using participatory approaches when we have the opportunity to do so.

This new post will anchor and enable this shift. We anticipate grant-making this financial year of the equivalent of up to £900k, with further growth anticipated next year. There will be significant scope for the successful candidate to lead further development of our systems.


Job Description

The purpose of the role is to oversee the administration and delivery of our grant-making at every stage in the process – including, but not limited to, due diligence and communications with grantee partners – and to lead on relevant systems and process improvements in partnership with Global Dialogue’s wider operations team.

You will:

1. Manage Global Dialogue’s grant-making workflow and calendar, including:

  • Coordinating applications processes on behalf of programme teams, including managing incoming grant proposals.
  • Coordinating regular meetings of Global Dialogue’s Grant Review Group (a sub- committee of the board of trustees).
  • Working closely with programme teams to prepare and assemble docket materials.
  • Preparing and sending grant agreement letters to grantee partners.
  • Tracking disbursements to grantee partners and troubleshoot disbursements when issues arise.
  • Tracking reporting deadlines and communicate with programme teams and grantee partners to ensure that they are met.
  • Collaborating with programme and finance staff to ensure grantmaking budgets are accurately tracked in Salesforce and Xero.

2. Act as grant-making ‘business partner’ to programme teams, including:

  • Providing expert advice on all aspects of Global Dialogue’s grant-making policies and procedures, including guidance and signposting on UK compliance and related international due diligence and civic space issues.
  • Monitoring trends in cross-border giving and international grant-making through desk research, participation in relevant conferences and meetings, and through regular dialogue with peer funders.
  • Maintaining Global Dialogue’s grants management database (Salesforce):
    • Ensuring that all grant and grantee information is entered consistently and accurately
    • Generating reports and dashboards for the programme and finance teams
    • Training colleagues and acting as point person with Salesforce support staff
    • Regularly proposing ways to better track grants, budgets, and manage the database
  • Collaborating closely with programme teams and Global Dialogue’s Information Security consultant to ensure grants and grantee partner relationships are managed according to their risk level and operating context.


  • Coordinate Global Dialogue’s General Grantmaking programme – managing donor and grantee partner relationships, and monitoring budgets on occasions where grant-making sits outside established programme structures.


  • Collaboratively evaluate, develop, implement new and refresh current grants management workflows, processes, and procedures to improve efficiency and accuracy and to diversify Global Dialogue’s grant-making (e.g. through developing systems to support more participatory approaches).


  • Supporting new business development, providing expert input into new grant-making offers and providing coordination and stakeholder management support to the Executive Director for early-stage opportunities.


3. Other duties commensurate with the role.


Person specification

We are committed to being a diverse team and are looking for talented people from a wide range of backgrounds, cultures and experiences who share our values.

In your application, you need to demonstrate how you address the following criteria: Required:

  • Relevant project and grant management experience gained in the not-for-profit sector (experience administering grant-making processes would be an asset)
  • A track record of strong and consistent attention to detail in a fast-paced, complex environment
  • Good interpersonal skills and the ability to build effective working relationships
  • A demonstrable interest in human rights and / or social justice issues
  • Strong numeracy skills, with experience of working with financial records
  • Familiar with UK not-for-profit compliance requirements and best practices – an understanding of the regulation of not-for-profit organisations in one or more other geographies would be an asset
  • Cross-cultural understanding and perspective, awareness and appreciation of differing worldviews, and the ability to communicate with and learn from a wide range of partners and colleagues
  • A creative, collaborative problem-solver, with the proven ability to work both autonomously and as part of a team
  • Methodical with a track record of compiling and maintaining complex and confidential records
  • Strong IT skills, with sensitivity to the relevance of digital security in human rights work (the main tools we use are Office 365, Zoom and Salesforce)
  • Experience of coordinating meetings
  • Commitment to Global Dialogue’s organisational values
  • Commitment to your own personal professional development
  • Permission to live and work in the UK


  • Educated to degree level, or otherwise able to demonstrate the capacity to deal sensitively and appropriately with complex issues
  • Experience of developing or managing a database, ideally with Salesforce
  • Skills in a language other than English


Terms and conditions

Hours: This is a part-time role, offered between 0.6-0.8 FTE. Global Dialogue has a flexible working policy and core hours will be negotiated with the successful candidate.

Salary: £38-41,000 pro rata, depending on experience.

Terms: Permanent contract, subject to funding, with a three-month probationary period.

Benefits: We offer a range of benefits including 25 days’ holiday plus bank holidays (pro rata). Global Dialogue contributes 6% to its workplace pension scheme, has a flexible working policy, and offers personal development leave.

Location: The Global Dialogue team works remotely and this role is home based. Once it is safe to do so, the successful candidate will be expected to be in London regularly for team meetings and other activities (up to 2 days per week).

Reporting to: Operations Manager.

More about Global Dialogue
Global Dialogue

Global Dialogue enables independent funders to work together to realise ambitious goals and create lasting change. We are a platform for philan... Read more

Posted on: 27 October 2021
Closed date: 17 November 2021
Tags: Management