London, Greater London
£31,000 - £35,000 per year
Permanent, Part-time, Full-time
Job description

Greenwich Hospital is thrilled to offer this opportunity to someone who wants to build the best culture and deliver excellence in HR and Office Management.  Our new management team believes we can be great together.  Join us.

 

Job Purpose

  • Manage the main London office environment, including completion of statutory and health and safety obligations
  • Develop a 'best in class' HR facility, supported by the Director, for our small team
  • Maintain employee records, including payroll and management of the online HR system
  • Oversee maintenance of the contract register system
  • Manage insurances with the GH broker
  • Manage pension liabilities with the GH pension administrator

 

Key responsibilities

  • Support the Finance Director in overseeing the HR function of Greenwich Hospital, including documenting HR processes, staff record maintenance, and delivery of HR strategy
  • Prepare monthly payroll, and any other HMRC requirements for employers
  • Manage GH’s online HR system
  • Ensure the London office site follows necessary statutory obligations
  • Engage with the London office’s landlord and representatives on relevant matters
  • Oversee PAT testing, and other health and safety obligations of the London office
  • Oversee onboarding processes for new staff and exiting processes for leavers
  • Input details of GH contracts onto the contract register system, and support staff and auditors in reviewing relevant contract details
  • Manage communications and administration of pensions, including the defined benefit scheme
  • Update the staff intranet for news and changes to centrally managed documents
  • Provide training, as required, to staff on office and HR matters
  • Support GH Staff in responding to simple HR queries
  • Liaise with the external HR advisors (and the Finance Director) on complex HR matters
  • Answering the main office phone, and handling general enquiries
  • Ensure office equipment is maintained and repaired
  • Managing stationery, office supplies, couriers and post (including the franking machine)
  • Develop and deliver internal communications (supporting the intranet)
  • Oversee the maintenance of the London office calendar, and support the GH Director in managing their calendar
  • Set up meeting rooms for external guests
  • Collect and maintain GH archive material in accordance with National Archive requirements

 

Accountabilities

  • Accurate staff records
  • Compliance on London office obligations
  • Compliance with employment taxes and legislation
  • Management of HR, payroll, contract management and intranet systems

 

Goals

  • Lead GH in developing a best practice approach to HR
  • Deliver a strong, dynamic and supportive culture across Head Office through initiatives
  • Ensure good governance is achieved in all relevant areas
  • Drive appropriate efficiencies and cost-savings

 

Knowledge, skills & abilities

[Essential (E) / Desirable (D)]

  • Excellent communication skills (written and spoken) [E]
  • Knowledge of Microsoft Office apps [E]
  • Knowledge of UK employment taxes [D]
  • Knowledge of statutory compliance matters regarding office spaces (eg PAT testing, fire safety, staff training requirements) [D]
  • Ability to negotiate with suppliers [D]
  • Ability to self-manage and anticipate needs [D]

 

Education & Experience

[Essential (E) / Desirable (D)]

  • Experience of managing an office environment [E]
  • Experience of supporting staff [E]
  • Experience of managing a cloud-based system [D]
  • Experience of developing organisational culture and internal communications [D]
  • Experience of managing/overseeing an organisation's HR facility [D]

 

Person Specification

  • Act with integrity, honesty and professionalism at all times
  • A strong ambassador to both internal and external contacts
  • Treats all people with respect and dignity
  • Takes responsibility for actions, and remains accountable
  • Team player
More about Greenwich Hospital
About
Greenwich Hospital

Greenwich Hospital has been providing crucial support to serving and retired Royal Navy and Royal Marines personnel and their families for over... Read more

Posted on: 30 May 2020
Closed date: 30 June 2020
Tags: Admin, Human Resources

The client requests no contact from agencies or media sales.