Greenwich, Greater London
Eltham, Greater London
£24,725 - £26,508 per year
Contract, Full-time
Job description

GSU is looking for an enthusiastic and hardworking individual to join the Student activities team. The societies development coordinator role provides high quality support for student groups and their leaders, empowering those groups and volunteer initiatives to develop and grow their membership to deliver high quality activities and experiences.

 

Societies Development Coordinator

Job title:          Societies Development Coordinator

Contract:     Full Time (35 Hours per week), 12-month fixed term contract.

Salary:             £24,725 - £26,508 per annum

 

Job Purpose:

To provide high quality support for student group leaders and empower the 80+ Student Groups and volunteer initiatives at Greenwich SU to develop and grow their membership and deliver high quality activities and experiences.

Reports to:                             Student Activities Manager

Responsible for:                     Temporary PT Student Staff and Volunteers

Department/Service: Membership Services

 

1          Duties and key responsibilities

Societies:

  • Directly support societies to grow in number and membership by providing resources, support, and specialist knowledge.
  • Act as a first point of contact for students interested in setting up or joining societies.
  • Undertake relevant administrative tasks to provide support to student groups, including processing room bookings, activity proposal forms, and student group finance forms in line with procedures, and maintaining records.
  • Coordinate communication, including drop-in sessions, to ensure society leaders are able to access the knowledge and resources to effectively lead their groups and are following procedures and policies
  • Project manage and deliver annual Student Leaders Training
  • Develop support resources and training for student groups in conjunction with other staff, with this role focusing on the needs for society leaders and encouraging them to diversify and develop their activities
  • Provide support for student group events, activities and trips, ensuring relevant HR practices and procedures are followed
  • Ensure policies and procedures are followed, including ensuring external speaker checks are completed as per procedures and reports produced as required.
  • Support the Student Activities Manager to ensure that financial controls are maintained, providing reports and information as required.
  • Work with relevant staff to support recognition and reward programmes for student groups, including annual Awards events
  • Work with relevant staff to ensure delivery of the Welcome programme of activity and other New Arrivals activities and events, ensuring that societies are engaging with the programmes of activity as appropriate
  • Support the societies to utilise the Students’ Union spaces for events and work together with the commercial team to ensure the success and quality of these events 

 

Volunteering

  • Help develop the provision for students to set up and run student groups focused on delivering voluntary activities in the local community.
  • Support the Student Activities Manager and other relevant staff and officers in developing policies and procedures to enable student groups to safely deliver voluntary activities in the local community.
  • Develop appropriate support resources and training for student groups delivering voluntary activities in the local community to provide quality experiences for student volunteers and stakeholders.
  • Undertake relevant administrative tasks to provide support to student group volunteering projects, including processing room bookings, activity proposal forms, and student group finance forms in line with procedures.
  • Work with relevant staff to curate a programme of one-off volunteering opportunities designed to encourage growth of student group volunteering projects
  • Coordinate the reward and recognition of volunteers by continuing to develop the Volunteering Toolkit  

Student Media

  • Work alongside relevant staff to support and develop the student-led Student Media groups.
  • Act as a first point of contact for Student Media group leaders for queries relating to their activities, and acting as liaison with the relevant Communications staff as needed to ensure their specialist activities are supported effectively.
  • Support the Student Activities Manager and other relevant staff and officers in developing Student Media, including support for developing relevant policies and procedures and administrative support as required.

Supporting Representatives

  • Support GSU officers with work relating to the representative meetings for societies, and other student group representative functions as appropriate.
  • Provide administrative support to the Societies Executive to help GSU officers achieve their aims and objectives

 

 

 

2          General Responsibilities  

  • Represent and be an ambassador for the Student Activities Team and wider Students’ Union
  • Be flexible and carry out other associated duties as may arise, develop or be assigned in line with the broad remit of the position
  • Maintain and improve competencies through continuous professional development
  • Abide by organisational policies, codes of conduct and practices
  • Support and promote diversity and equality of opportunity in the workplace
  • Treat with confidentiality any personal, private or sensitive information about individual organisations and or clients or staff and project data in terms of GDPR compliance
  • Any other duties commensurate with the accountabilities of the post

 

 

Person Specification

Societies Development Coordinator

EXPERIENCE  

  • Relevant experience working/volunteering in a Students’ Union or a similar organisation
  • Experience in providing information or support services to others in a similar role
  •  Experience of working in successful partnerships with a range of stakeholders           
  • Experience in planning, delivering and evaluating training
  • Experience in coordinating of a range of successful events        
  • Experience in developing and maintain effective systems for collecting, collating and reporting information
  • Experience of working with or coordinating diverse groups, and encouraging traditionally hard-to-reach groups      

SKILLS AND ABILITIES

  • Excellent written and verbal communication skills, able to communicate effectively with both internal and external audiences
  • Strong reporting skills to promote and champion success, activity, and achievements
  • Ability to deliver training and provide targeted support to groups and individuals
  • Ability to troubleshoot difficult situations, and deal with them calmly, efficiently and effectively
  • Ability to manage working time effectively, and prioritise projects appropriately
  • Ability to operate in accordance with GSU governance documentation, policy and guidance at all times. Team working & Building Relationships
  •  Good interpersonal skills, enabling effective networking with a wide range of individuals and agencies
  • Ability to motivate, facilitate, coach and support others to enable their development
  • IT skills at a level that supports report writing, email, internet and database     
  • Self-motivated with the confidence to work alone but can also work co-operatively and flexibly as part of a team
  • Ability to stay focused and efficient in the face on changing priorities. 

KNOWLEDGE 

  • Knowledge of Student Activities in providing a great student experience
  • Appreciation of issues and barriers associated with broadening student participation in higher education and/or voluntary sector(s)
  • Knowledge of requirements for supporting volunteering projects eg. Safeguarding and DBS checks
  • Awareness of data protection and confidentiality

EDUCATION/TRAINING        

  • A good standard of general education, ideally to graduate level or equivalent
  • Evidence of recent continuing professional development in a professional area relevant to the post is required. For example, time management and organization, effective administration, delivering training, reporting methods.

Other

  • Able to travel extensively within the Borough and Region.        
  • Able to work some evenings and weekends and stay overnight where necessary
  • Works well in a team with a flexible approach to work  
  • Commitment to  equal opportunities. 
  • A commitment to working in a student-led environment          
  • Commitment to the values and ethos of GSU

 

Contract: Full Time (35 Hours per week), 12-month fixed term contract.

Salary: £24,725 - £26,508 per annum

Location: Dreadnought building, Greenwich campus and Southwood Site, Avery Hill

  • The post-holder is entitled to 25 days’ leave and the 8 statutory leave days for England. In addition, ‘privilege leave’ over the Christmas and New Year period is also additionally given;  
  • Leave entitlement increases by 1 day each year for a maximum of 5 years;
  • GSU offer a contributory pension scheme. GSU contribution rate is 4% to 6%, the employee minimum rate is 5%;
  • Parking and Season Ticket Travel loan available;
  • Contribution to eye test and prescription lenses;
  • We are committed to facilitating a healthy work-life balance and offers flexible working policies and time off for volunteering, which is also a commitment to continued professional development;
  • The post is subject to the satisfactory completion of a six-month probation period;
  • Other terms and conditions are detailed in the contract of employment.

APPLICATION TIMELINE

Recruitment Closes: 1st November, Midnight

Interview Date: 13th November (this will include a presentation)

More about Greenwich Students' Union
About
Greenwich Students' Union

The Students’ Union is a democratic organisation run by students for students with over 20,000 members, to represent student views to the... Read more

Posted on: 21 October 2019
Closed date: 01 November 2019
Tags: Admin