Shipley, West Yorkshire (Hybrid)
£22,571 - £24,920 per year
Permanent, Part-time, 16 - 21 hrs per week
Job description

 

JOB DESCRIPTION

TITLE OF POST:  Senior Leadership Team Executive Assistant

SALARY:  £22,571 to £24,920 pro rata (based on 35 hours per week + pension contribution

HOURS:  Between 16hrs and 21hrs per week

CONTRACT:  Permanent

RESPONSIBLE TO:  The Chief Executive Officer

ACCOUNTABLE  TO:  The HALE Trustee Board

  1. JOB PURPOSE

To provide executive support to the HALE Senior Leadership Team which aid and enhance the operational demands that come with the growth and development of our busy charity.

  1. PRIMARY DUTIES & AREAS OF RESPONSIBILITY
  • Provide general administrative support for CEO and Senior Leadership Team and CEO, where necessary.
  • Work on a one-to-one basis on a variety of tasks related to the senior teams’ working life and communication.
  • Work closely with the CEO and Senior Leadership Team to undertake a range of governance related administrative tasks for the organisation.
  • Coordinate a calendar of key meetings and events to include staff meetings, away days, training sessions and board and committee meetings (online and face to face meetings).
  • Take minutes at a range of meetings to include Leadership Team meetings, Senior Leadership Team meetings, other staff meetings and board meetings, which will include at least 6 evenings per year.
  • Provide administrative support for trustee recruitment, induction and training.
  • Support Finance and Operations manager to maintain accurate Companies House and Charities Commission records.
  • Support and maintain effective office filing systems.
  • Identify areas for improvement and develop new processes and systems to improve efficiencies across the day to day working life of the Senior Leadership Team.
  • Provide support for the admin and finance teams to cover staff absence and busy periods if needed.
  • Perform any other duties relevant to the post, taking a flexible, team-based approach to the role.
  • Ensure that HALEs policies and procedures are understood and adhered to

Monitoring and Evaluation

  • Support with production of reports for monitoring and evaluation of HALE services.  
  1. PERSONAL DEVELOPMENT
  • Actively participate in supervision with the HALE Chief Officer
  • Actively participate in HALE Senior Management, Team Meetings, partner meetings as required
  • Undertake a range of mandatory and role specific training to enhance your continued personal development.
  1. SPECIAL WORKING CONDITIONS
  • Travel around the Bradford District and when required to regional and national locations.
  • Flexible, hybrid working opportunities with occasional working of early evenings and weekends.
More about Hale Project

HALE (Health Action Local Engagement) is an established healthy living charity based in Bradford since 2003. We work with people of all ages; p... Read more

Posted on: 06 July 2022
Closed date: 05 August 2022 at 17:00
Job ref: Senior Leadership Team Personal Assistant
Tags: Management

The client requests no contact from agencies or media sales.