Coordinate key HR processes new starters, probation, end of fixed-term contracts, and answering routine queries from staff and managers through the People Inbox
Issue and track offer letters with the relevant forms to be completed by the new starter
Issue and track employment contracts
Responsible for keeping the HRIS up to date - entering post details for new starters, making changes arising from changes to roles or terms
Responsible for completing employment checks, this include chasing references, verifying right to work in the UK and DBS checks.
Coordinate and administer the staff leaver process including issuing leavers' letters and encouraging staff to complete the Exit questionnaire and/or attending an exit interview with their People Partner
Track the expiry of Fixed-term contracts and follow up with people partner to ensure relevant consultation meetings take place and letters are sent to staff. Issue extension or FTC to perm letters where applicable or support the completion of the leaver process.
Track probation periods for new employees, following up with people partners to ensure the 6 week, 3 month review forms are completed and uploaded to PHR.
Carry out DBS checks, escalating any
Manage and issue probation completion letters
Answer routine recruitment queries from the inbox relating to recruitment, ensuring emails are responded to promptly and contribute to meeting Team performance measures.
Support recruitment activity including posting vacancies, booking interviews etc.
Responsible for collating all the relevant data for the payroll and entering it into the payroll spreadsheet in time for the monthly deadline and ensuring the supporting evidence is saved in the HR only or additional information folder. This includes new starters, leavers, and any updates relating to name, address and bank details.
Support with the administration of staff benefits including season-ticket loans, bike to work and eye care voucher.
Cover transactional work in team members absence, including recruitment, payroll administration, answering queries and producing letters as required
Significant experience of employee administration activity
Experience in an admin function working with/supporting other support functions
Experience of supporting end to end recruitment activity, this includes checking recruitment authorisation, placing adverts, arranging interviews and completing background checks.
Excellent written and verbal communication
Experience using recruitment and HRIS systems (desirable sage payroll)
Experience with supporting transactional HR processes and handling information.
Proficient in using standard office IT and management systems (and sharepoint) (i.e. email, diary management, MS Office (Word, Excel, Outlook and Access).
Experience of setting up and maintaining efficient filing systems and maintaining accurate records.
If you have the above skills and experience and are immediately available, please apply online today!