This volunteer position is not remunerated but reasonable out-of-pocket expenses will be reimbursed in line with Charity Commission guidelines.
Job description

Are you an accountant who loves bookkeeping, enjoys detail, numbers, keeping ledgers and wants to play their part in helping shape an aspiring charity’s future? If so, please get in touch as we would love to hear from you!  Head2Head Sensory Theatre is seeking volunteers to form part of a project team leading on the purchase and refurbishment of a Sensory Theatre / Community Drop-In Centre for children and young adults with special needs’ and disabilities, their families and carers.  

About Head2Head Sensory Theatre:  

Our charity is dedicated to the Special Needs’ Community.  We are passionate about making theatre accessible to all and understand that families who have a child with a disability face many barriers.  We raise awareness, share knowledge and develop new ways to make this happen.  We include opportunities for self-development and learning by offering work experience to students transitioning from education.

We provide immersive and interactive multi-sensory shows for special schools and the local community throughout London and the South East reaching over 3000 children with disabilities and over 2000 family members / carers each year.  Our activities provide layers of entertainment, both verbal and sensory, so that users, their neurotypical siblings and other family members, are fully engaged.

We are now entering a new and exciting phase and chapter of Head2Head Sensory Theatre by preparing to open a first-of-its-kind community drop-in centre and theatre base.  We are securing an ideal site which is in central location with excellent road and rail connections.  It presently houses two halls, several classrooms, separate outhouses, detached house, tennis courts and ample parking.  All we now need is lots of help to refurbish the building into a welcoming theatre and centre and get the word out to the community to be ready for lots of sensory and theatre fun as soon as possible!  

What will you be doing?

You will play your part in helping us establish and maintain a first-of-its-kind centre which will leave a lasting legacy on the Leatherhead and Surrey community.  You will manage and keep tracking records of our finances, accounts ledger and project costs.  You will bring your skills, attributes, expert knowledge, experience and contacts to enrich our project and benefit our charity.  

Duties for this role, which may be delivered with a mix of remote and office-based working to suit your circumstances, would include: 

  • Management of the Charity accounts (restricted and unrestricted) to ensure all funds are accurately accounted for and properly utilised in accordance with donor wishes and financial directives.  This will involve regular communication to ensure information on any restricted funds status is up to date (such as cash flow grant claims, core cost recovery) 
  • Producing and distributing to board members accurate, concise and easy to understand monthly management accounts for the Charity funds, in line with agreed timescales 
  • Making improvements to the design of management account reports when required 
  • Ensuring the VAT treatment of the restricted fund income and expenditure is correct and fully documented 
  • Reviewing funding agreements for compliance requirements 
  • Maintaining an up to date filing record of the Charity’s funds 
  • Producing and presenting financial reports where necessary 
  • Cash flow forecasting 
  • VAT, tax and Gift Aid issues 
  • Preparing analysis of financial information for monitoring reports when required
  • Managing the financial records 
  • Producing annual accounts 
  • Monthly bank reconciliations 
  • Receiving all receipts and ensuring payments are appropriately allocated
  • Providing sound financial advice to the Trustees & CEO 
  • Ensuring financial policies and procedures are up to date 
  • Ensuring appropriate risk management techniques and financial controls are embedded throughout the charity at strategic and operational levels.

What are we looking for?

We wish to recruit volunteers who are passionate about our charity’s work.  We are seeking individuals who are able to help us with our expansion project and beyond with their expertise and skills in finance, accounts ledger and bookkeeping management.  Ideal candidates will have can-do attitudes, very strong accounting abilities and attention to detail.  

The ideal candidate will be:

  • Numerate with enthusiasm for working with figures and spreadsheets
  • Experienced in working as a finance officer or finance administrator
  • Able to maintain excellent attention to detail and a high level of accuracy
  • Educated at GCSE Grade C or above in Maths (or equivalent)
  • AAT student / possess AAT qualifications or similar
  • Proficient in Microsoft 365 (Experienced Excel, Word and Outlook user, with some knowledge/experience of Teams and Planner or willingness to be trained)
  • Experienced in working with accounting software
  • Able to communicate clearly and appropriately, both verbally and in writing
  • Able to plan and manage a varied, challenging workload and work under pressure
  • Able to work independently within clear guidelines
  • Able to establish effective working relationships with staff and managers
  • Willing to undertake additional training as required
  • Experienced in working within a team and able to take a flexible approach when responding to needs of the organisation


  • Experience of working in the voluntary sector
  • Experience of building financial systems

What difference will you make?

You will join the charity during a critical period of transition and your expert knowledge and experience will be invaluable to its success.  You will have a key role in ensuring we reach the children, and their families, who are in need of our support and inclusion on a regular basis and offer a drop-in centre which will always be welcoming.  

What's in it for you?

You would be part of an innovative and forward-thinking charity, focussed on reaching children who are part of those harder to reach families.  You would have a key role in developing a first-of-its-kind theatre and drop-in centre which will be transformational to children and young adults with special needs’ and disabilities, their families and carers.  

Time:  Either in or out of office hours

Estimate of time needed:  Approximately 5-10 hours / month

More about Head2Head Theatre
Head2Head Theatre

Head2Head Sensory Theatre charity is dedicated to the Special Needs’ Community.  We are passionate about making theatre accessible t... Read more

Posted on: 28 May 2020
Closed date: 05 June 2020
Job ref: H2HFinance
Tags: Admin, Finance