Team Administrator Jobs in Home Based
All our teams play a vital role in supporting Battersea’s mission. Whether that’s on the front line, providing direct care to our animals, or behind the scenes in our office roles. Our IT department is responsible for providing IT business support and services that align with our organisational needs.
We now have a permanent opportunity for an IT Systems Administrator to provide 3rd level project and helpdesk support, acting as an escalation point for the support team. This opportunity is integral to providing consistent IT support across all three of our centres.
In this role you will ensure our internal physical and virtual server and network is maintained for 7 day a week operation. Your focus will be on infrastructure, and you will work across all six of our business applications. This offers you diversity in your work and the opportunity to work on technically complex challenges.
Joining a team of 10, you will be collectively supporting a user basis of around 700. The support requests will invite you to use your entire skill set and provide opportunities for continued development.
In return for your commitment to our cause and to recognise the value of our employees, Battersea offers a range of benefits to support the wellbeing of our employees. These include:
- 28 days of annual leave (plus 8 days paid public holidays) per year
- Discounted gym memberships and cycle to work schemes
- Employee Assistance Programme
- Generous pension contributions – up to 10% employer contribution
- Free healthcare cash plan, where you can claim for a range of treatment including dental (£100), optical (£100), physiotherapy, chiropody and acupuncture (£325) every year
- Annual interest-free season ticket loans
- Life insurance
We are also committed to providing learning and development to our employees. During your time with us, we provide support for your professional and career development, including access to digital and in-person training programmes, leadership and management training, mentoring and much more.
Our Hybrid working policy
We operate a 50% onsite hybrid working model, with our office-based staff splitting their time between site based and home working. This enables our office-based staff to maintain the benefits of home working, while allowing for collaboration and maintaining a connection to our cause. In addition to this, our offices are in a great location within London, have modern facilities, offer great employee socialising spaces and a discounted café. Best of all, coming on site offers you the opportunity to meet our lovely rescues with lunchtime cat socialising and the occasional office dog!
Equality, diversity and inclusion
At Battersea, we are committed to providing equal opportunities and developing a diverse workforce and inclusive culture in all aspects of our organisation. We aim to ensure that this pledge, reinforced by our values, is embedded in our day-to-day working practices and our work together.
By hearing from and valuing different experiences, perspectives and contributions, we know we can provide the best expert care for every dog and cat who needs us. We particularly welcome applications from people with disabilities and from members of minority ethnic communities, who we know are currently under-represented at Battersea.
As a Disability Confident Committed employer, we're happy to discuss any support or personalisation you may need during your application and/or interview process as part of our workplace adjustments.
Closing date: 14th April 2024
For full details, please download our recruitment pack.
To apply for the role, please click the button below. All applications must be submitted before the closing date advertised. We reserve the right to close the vacancy early if a high volume of applications is received.
The client requests no contact from agencies or media sales.
We are currently recruiting for a Corporate Partnerships Officer to join our team to account manage a portfolio of partners and support our largest partnerships, ensuring excellence in relationship management to the highest standard. You will join us working 35 hours per week and in return you will receive a competitive salary of up to £30,781.96 per annum plus excellent benefits.
Since 1927, Cats Protection has helped thousands of cats each year, across the UK. As a community of volunteers, employees, supporters and partners, we’ve improved the lives of millions of cats and transformed the way millions of people see and care for cats.
This is a key role within the Corporate Partnerships team, working collaboratively across the organisation. We work with a range of valued corporate partners and have ambitious plans to grow sustainable net income each year, to help the thousands of cats that need us. This role will help support the Partnerships Team achieve its income targets by providing high quality support for current partners, partner engagement and excellent stewardship. This role will manage a portfolio of partners to help implement the Corporate Partnerships fundraising plan and increase sustainable net income for Cats Protection as well as support the Corporate Partnerships team in developing new corporate partnerships and develop existing partnerships.
Responsibilities of our Corporate Partnerships Officer:
As Corporate Partnerships Officer you will help identify, research and cultivate relationships with existing partners and to help implement the corporate partnerships fundraising plan, aligned with the wider fundraising strategy.
You will hold responsibility for managing a portfolio of partners providing cultivation and engagement strategies which maximise their lifetime value, using corporate fundraising techniques and support the development of creative and compelling proposals for existing partners and develop inspiring and engaging communications.
You will support the Corporate Partnerships team with larger accounts and projects and the transition of new business accounts to the account management team, liaise with volunteer branches and centres in the implementation of national partnerships, manage the administration and marketing of Payroll Giving and keep concise records of partnership projects on the central database.
What we’re looking for in our Corporate Partnerships Officer:
- Experience of working in a volunteering or charity environment
- Corporate fundraising experience or charity background
- Understand high value fundraising principles, practices and processes, using verbal and written communication to engage, influence and motivate donors to give
- Ability to write compelling proposals
- Experience of using a CRM database
- Have excellent interpersonal skills and the ability to communicate effectively – orally and in writing, with a wide range of individuals both internally and externally
- Understanding of corporate fundraising principles, practices and processes, including ethical screening, VAT and logo
What we can offer you:
- salary of up to £30,781.96 per annum plus excellent benefits
- generous annual leave entitlement
- contribution pension scheme
- life assurance scheme
- range of health benefits
- Employee Assistance Programme
- and more
Join us as our Corporate Partnerships Officer. and know you are helping to make a real difference to cats and kittens across the UK!
Closing date: Tuesday 9th April
Virtual interview date: 17th & 18th April
Applications may close before the deadline and interviews may take place prior to the closing date, so please apply early to avoid disappointment. Please note, applications received after the closing date may not be responded to.
About us:
The Humane League UK is a charity ending the abuse of animals raised for food by influencing the policies of the world's biggest companies, demanding legislation, and empowering others to take action.
We're a mission-driven, energetic team focused on problem-solving and effective teamwork, and have grown significantly over the last few years.
Thanks to our effectiveness, The Humane League has been named Top Charity by the independent evaluator Animal Charity Evaluators for every rating period since 2012.
THL UK is an equal-opportunity employer. We are committed to furthering equity and inclusion, and we value diversity. We seek people from a wide range of backgrounds who will bring a fresh perspective to the team, not just because it is the right thing to do, but because it makes us stronger.
We make employment decisions by matching our organisational needs with the skills and experience of candidates, irrespective of race, colour, religion, gender, gender identity or expression, sexual orientation, national origin, disability, neurodiversity, age, or veteran status.
We are proud to be a Disability Confident Committed Employer, demonstrating our commitment to recruiting, retaining, and supporting disabled people and people with health conditions, based on their skills and talent.
You can read more about how The Humane League UK is working on Diversity, Equity, and Inclusion on our website.
If you have any questions or concerns regarding accessibility, please contact us via our website and we will be happy to discuss, via email or telephone, reasonable adjustments that you may require throughout the process.
The position:
The primary focus of the position is to support the operational side of the organisation and the Managing Director. You’ll need to be good at multitasking and highly collaborative.
You will work closely with other department team members to facilitate support for the wider team. This role will report to the Head of Operations, whilst working closely with the Managing Director.
We will be holding a webinar on Tuesday 9th April at 7pm BST for you to find out more about the role and ask any questions you may have. The webinar will be hosted by Alison McCants, Head of Operations and Emily Brennan, Operations Coordinator. If you’re interested, please register by following the apply button which will take you to our website.
A recording of the webinar will be available within 48 hours after the end of the event.
Hours:
This is a part time position of 28 hours per week over 5 days (or some of these days) with the working pattern to be agreed with the successful candidate.
From 1st July 2024 we are piloting a four day working week across the whole of the UK organisation. This pilot is planned to run for 12 months, at which point a decision will be made by our Board of Trustees as to whether this will become permanent. Success of the trial relies on the organisation being able to achieve the same or improved level of impact in four working days as five, with staff experiencing either the same or improved levels of wellbeing.
During the four day week pilot, working hours for this position will be reduced proportionately to 22.5 hours per week, spanning Monday to Thursday (or some of these days), with no reduction in salary. This will be a temporary change to the contractual terms with the successful candidate. The appointed person must be prepared to increase their working hours to 28 hours per week if a return to a five-day working week is decided.
Who you are:
You will be someone who enjoys supporting others in an administrative role and is happy to get involved in a wide variety of people and operations-related tasks. This role will require flexibility, a keen eye for detail, and good problem solving skills.
You have the ability to handle sensitive information and will work closely with the Operations team and Managing Director to uphold and continually improve our governance & processes.
You’ll be able to work independently and as a member of a team in a fast-paced environment and be excellent at prioritisation and managing multiple tasks effectively and efficiently.
Primary Duties:
Administrative (30%)
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Supporting the Operations team with a variety of administrative tasks relating to people, systems, finance, governance, and compliance
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Organising purchasing of products, equipment and subscriptions as the team requires
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Managing the subscription renewal calendars, ensuring timely review for renewals
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Provide logistical support for whole team meetings, events and workshops, budgets and quarterly reports
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Support the order of the team drive, organising items as needed and responsible for helping maintain the UK naming conventions across the team
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Keeping track of hardware and fixed assets
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Administrative support for other departments as necessary, such as supporting logistics of departmental workshops and retreats
Team meeting and support (35%)
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Manage System user-guides, How To guides & Best Practice guides
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Monitor and manage the main organisational email inbox, triaging to other departments and handling enquiries and responses directly where possible
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Remotely host whole team meetings, Diversity Equity and Inclusion discussions, weekly reflections, and wellbeing sessions (guidance and support will be provided)
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Booking meetings and coordinating travel requirements for national and international travel
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Assisting with the daily management of operational activities
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Support Lead People Operations Coordinator as required with hiring practices, such as listing jobs externally, administration related to interviews and adding transcripts and proofreading closed captions for job webinars
Executive Assistant support (35%)
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Support the Managing Director, helping with information requests, internal and external communications, board papers, scheduling, meeting preparation, minutes, updating Asana tasks and timelines, administration and expenses
In addition:
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Attend conferences, as required
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Participate in team meetings including note-taking and facilitation
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Attend in-person workshops 2 - 3 times a year
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Help us make THL UK an inclusive workplace where employees and supporters are proud to be members of the movement
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Demonstrate commitment to creating a stronger and more effective animal protection movement through inclusion and belonging, recognising the need for all of us to do better for social justice on a personal and organisational level
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Perform any other duties assigned by the Head of Operations and Managing Director
Key Competencies:
Team player: You value the benefits of teamwork, making your contribution confidently within the team. You are comfortable working with staff from different teams.
Multi-tasking: You have the ability to get a number of tasks completed at one time. This role requires being able to handle a multitude of different tasks, often simultaneously delivering them on time and to a high standard.
Accurate: With a keen eye for detail you are able to deliver accurate work.
Organised: You are a forward-thinker who works on your own initiative, meeting objectives and tight deadlines under pressure.
Initiative: Can work autonomously on a range of varied tasks and projects, with the ability to assess and initiate things independently. You have the ability to spot problems that others may not have noticed need solving, and take the lead without requiring support.
Nimble: You are able to thrive in a decentralised, fast-paced team environment, with the ability to learn and understand new things quickly. Given the nature of this role, you can pivot on the spot to adapt to changing priorities.
Good to know:
You will have access to:
- A fully remote work environment and team (all equipment is provided)
- A pro rata share of 25 days leave plus Public Holidays (reduced proportionately during four day week trial)
- Flexible working hours
- A workplace pension
- An annual learning and development budget
- Support for mental and physical wellbeing
- £25 per month reimbursement towards home working costs
At The Humane League UK, animal welfare is at the forefront of our everyday work and as such, many of our employees are vegan by personal choice. All of our events and workshops offer only plant-based meals. We welcome all mission-aligned candidates to apply, no matter where you are in your journey to end the abuse of animals raised for food.
We are looking to speak to a wide range of candidates with diverse backgrounds - #NonGraduatesWelcome
Our employees all work remotely but still enjoy a supportive, collaborative environment.
For our salaries to be fair, transparent and equitable we want to provide a system that delivers a competitive salary in the market and could eliminate potential biases in compensation (such as the gender pay gap). For more information about the Operations Administrator salary please the attached document.
All applicants need to be:
- Fluent in written and spoken English.
- Live and have the right to work in the UK (we are unable to consider applications from those without the right to work in the UK).
- Committed to our mission to end the abuse of animals raised for food.
The Process:
All applicants will be contacted within one week of the closing date to let you know if you have been successful in reaching the next stage.
Our full interview process comprises of the following stages:
- A skills test to give us an opportunity to see your skills in action (completed remotely).
- Join an online interview (via video call) so we can learn more about each other.
- Final Interview (via video call as above)
For full details of our recruitment process please see the attached document.
The client requests no contact from agencies or media sales.
Are you a highly organised Senior Administrator with a real can-do attitude? Can you juggle competing priorities whilst maintaining a brilliant level of attention to detail?
We are looking for a Senior Administrator on a part time basis (2 - 3 days per week) to provide administrative support to the Chief Executive and PA to the Chief Executive through a variety of tasks.
About this role:
As Senior Administrator, you’ll provide general administrative support to the Chief Executive and PA to the Chief Executive, including:
- Managing and processing expense reports and reimbursement claims
- Making travel arrangements for the Chief Executive (and, where required, Trustees and other members of the Leadership Team), often at short notice
- Responding to letters and department queries quickly and accurately, always maintaining confidentiality.
- Monitoring the Chief Executive’s emails, deleting, responding, contacting the Chief Executive to discuss where necessary, in the absence of the PA
- Working with the internal comms team to arrange and deliver regular Manager Q&A sessions
About you:
To be successful in this role, you’ll have previous experience in a secretarial role in a busy office environment, with the ability to organise and prioritise your own workload effectively. You’ll have excellent listening skills with the ability to communicate both in writing and verbally at all levels, and you will have a positive attitude and the ability to adapt quickly to changing situations, always remaining calm under pressure.
About Dogs Trust:
We love dogs. That’s why we do whatever we can to make sure every four-legged friend gets the love they deserve. We’ll never put a healthy dog down, so our work is focused on helping dogs in need, supporting owners every step of the walk, and creating a better world for dogs in the future. It’s what we’ve been doing since 1891 and how we’ve grown to become the UK’s leading dog charity, helping 12,000 loyal friends find their forever homes every year.
About the team:
The Administration department within Dogs Trust consists of the Chief Executive, PA to the Chief Executive, Senior Administrator and Team Assistant all based primarily at London head office.
This role will offer hybrid working, but there will be a requirement to attend the London office for meetings. This is a part time role and we are flexible about the work pattern, but you will need to be available to work Mondays to provide cover for the PA.
To apply for this position please click the APPLY NOW button. Our application process requires you complete an application form and a covering letter explaining your interest and suitability for the role. Please note that we may close this vacancy early if we receive enough suitable interest, so to avoid disappointment early application is encouraged.
The client requests no contact from agencies or media sales.
We are working with a wonderful animal welfare charity to recruit their Data Analyst, working in a collaborative team you will take the lead on reporting and analysis across fundraising and communications, using BI and other analysis tools. You will be the first point of contact for all reporting queries, you should have strong SQL and PowerBI experience.
Main duties for the Data Analyst:
Develop and create new BI dashboards for the organisation
Migration of CRM reports into SQL using data warehousing
Stakeholder meetings and management to procure and capture reporting and analysis requirements
Skills required:
Excellent SQL skills
Up to date GDPR knowledge
Strong communication skills
If you would like to have an informal discussion, please call Chloe or email your interest along with your CV to Ashby Jenkins Recruitment.
Ashby Jenkins Recruitment are a specialist charity recruitment agency, we use our extensive sector knowledge and experience to match candidates to the most suitable roles. We take a relationship-led approach to recruitment, working ethically, supporting people to find their perfect role within the not-for-profit sector.
We are passionate about improving equality across the sector, you can read more about our commitment to diversity on our website.
If enough applications are received the charity reserve the right to end the application period sooner.
Are you detail-oriented, with a passion for animal welfare? Do you thrive in an environment where sensitivity and accuracy are paramount? If so, this Legacy Officer role at IFAW UK could be your calling.
The International Fund for Animal Welfare (IFAW) is a global leader in animal welfare and conservation.
We work tirelessly to protect animals and their habitats around the world. We help animals and people thrive together. Our UK office works to tackle various animal welfare issues at home and abroad. Legacy gifts play a vital role in sustaining our critical work worldwide.
You would be responsible for your share of the legacy administration portfolio in the UK, using the FirstClass database and our donor CRM system. You would report to the Global Legacy Administration Manager on a day-to-day basis.
Role and Responsibilities
As our legacy officer, you will be responsible for:
· Managing a caseload of legacy gifts: This includes pecuniary, residuary and life interest legacies, ensuring IFAW receives its full entitlement in a timely manner. This may at times include a small selection of complex or contentious cases, to work on with support from your manager.
· Working closely with solicitors, executors, and beneficiaries: You’ll provide accurate and sensitive support throughout the probate process, building trust and ensuring a smooth experience for all parties involved.
· Maintaining meticulous records and reports: You’ll ensure accurate financial and contact records are kept, reports are generated on time, and compliance with all legal and regulatory requirements is met. You’ll raise data integrity or GDPR suggestions and take corrective action, as agreed.
· Providing recommendations for action: You’ll provide your suggestions to move forward any legacy case where action needs to be sanctioned by management or Trustees, or where there may be a risk to the charity's reputation.
· Assisting with monthly/annual reconciliation and audit: This includes following our financial rules to make appropriate accruals, adjustments, and provide audit-ready case files.
· Liasing with other teams within IFAW: When appropriate, you’ll work collaboratively with other teams, such as Finance, Donor Relations or the Legal team, to ensure a seamless process for legacy gifts, and to promote the legacy team’s recognition and standing in the organisation through internal communication.
· Staying up to date on relevant legislation and best practices: You’ll be a member of the ILM and regularly keep abreast of changes in the world on legacy case management, to ensure IFAW’s legacy administration remains efficient and compliant
Qualifications and Education Requirements
· 1+ years of experience in legacy administration: You’ll have a strong understanding of probate laws, Wills, trust, and estate administration. Experience of using FirstClass is desirable.
· Achieved or willing to work towards certification: You have or will work towards gaining the ILM’s Certificate in Charity Legacy Administration (CiCLA).
Core Competencies
· Excellent attention to detail: You’re numerate, meticulous and ensure accuracy in all your work.
· Strong communication and interpersonal skills: You can build rapport with solicitors, executors, and bereaved families, providing sensitive and clear communication.
· Proactive and organized: You can manage multiple tasks effectively and keep up with work and deadlines without compromising quality.
· Know when to ask for help: You’re comfortable working unsupervised and as part of a team and you can identify when cases are complex and when you should consult with your manager.
· IT proficiency: You’re comfortable using CRM’s like FirstClass and other relevant software for record-keeping and reporting. You understand Microsoft 365 software like Word and Excel.
· Passion for animal welfare: You understand the impact of IFAW’s work and are motivated to contribute to our mission.
UK Office Benefits
- 8 % employer pension contribution
- 25 days’ holiday + public holidays + 5 discretionary days
- Cycle to work scheme
- Newly renovated, modern office
- Dog friendly office
Closing date for receipt of applications is 01 April 2024
The client requests no contact from agencies or media sales.
Actively Interviewing
This organisation is scheduling interviews as the applications come in. Don’t miss your opportunity, apply now!
Job Description
Title: Philanthropy Officer
Reports to: Management Team
Salary: £26,000 per annum pro rata. Potential to earn an annual bonus, based on performance.
Hours: 16 hours per week (flexible)
Based: Hospital based/Hybrid. Vale Wildlife Hospital, Beckford, Glos GL20 7AN
Terms: Initial 12-month contract, with a potential to become permanent. 28 days annual leave entitlement (pro rata).
About Vale Wildlife Hospital
Vale Wildlife Hospital is one of the UK’s largest wildlife rehabilitation hospitals, treating over 7,500 sick, injured, and orphaned animals and birds every year, with an aim to release as many of those casualties as possible, back to the wild, where they belong.
Vale Wildlife Hospital was founded back in 1984 and this year, celebrates 40 years of ‘Helping Britain’s Wildlife’.
The hospital is staffed 24 hours a day, 7 days a week, 365 days a year for any wildlife casualties to be brought in. Our trained staff also attend large mammal ‘call outs’ and assist emergency services with wildlife, when needed.
Our current running costs are over £60,000 every month and we receive no government funding.
Now we need to make a change to secure the future of Vale Wildlife Hospital, exploring networks and establishing a new model of philanthropic giving, building a pipeline of new supporters.
If you have a successful philanthropy background and want to make a difference to our beautiful British wildlife, we’d love to hear from you.
Role Purpose
This new role has been created to develop the charity’s grant income through compelling and bespoke applications to Trusts and Foundations in support of Vale Wildlife Hospital. To secure gifts and lasting relationships from individuals for our priority programmes.
Your experience of developing strong relationships with supporters, clients or customers alongside your confident, clear, and persuasive written and verbal communication skills will stand you in good stead to thrive in this new role.
We are a collaborative, unique and encouraging team, committed to making a big impact on British wildlife, but we also have fun along the way.
Main Duties
Key Tasks
- To take responsibility for securing donations from grant making Trusts and Foundations.
- To research and apply for eligible funding opportunities, having responsibility of the process (initial application through to monitoring and reporting).
- Ensure your approach follows the charity’s internal processes and policies, and abide to all relevant legislation, regulations, and industry standards.
- Maintain accurate and up-to-date records of all fundraising activity, including proposals, applications, and donor interactions, and be able to regularly report this activity back to the Management Team.
- Create compelling cases of need to help tell the ‘story’ and vision of Vale Wildlife Hospital.
- Support the development and delivery of an effective legacy-giving campaign.
General Duties
- Represent the organisational ethos and values to supporters and stakeholders.
- Attend events, networking opportunities, and other external meetings to build relationships with potential donors and raise the profile of the charity, ad hoc as time allows.
The duties and responsibilities described are not a comprehensive list and additional tasks may be assigned from time to time that are in line with the level of the role.
Experience
Essential
- Experience with interacting and developing relationships with supporters or customers using a variety of channels written and verbal.
- Ability to communicate in writing and orally in a succinct and engaging manner.
- At least two years’ experience administering grant programmes.
- Experience of grants administration procedures, protocols and customer care.
- Experience of prospect research within the not-for-profit sector.
Desirable
- Experience developing and managing relationships with fundraisers and other stakeholders.
Skills and Knowledge
We’re looking for someone who has
- Excellent organisational skills.
- A high level of enthusiasm, self-motivation and flexible approach.
- The ability to take initiative and work independently to manage pieces of work, including taking responsibility for managing projects.
- A good understanding of the charity sector and emerging trends in fundraising.
The client requests no contact from agencies or media sales.
Using Anonymous Recruitment
This organisation is using Anonymous Recruitment to reduce bias in the first stages of the hiring process. Our system keeps your personal information hidden until the recruiter contacts you.
Contract length: Permanent
Location: London
Hours per week: 35
Salary: up to £40k pa dependant on experience
Closing date for applications: We will interview on a rolling basis; interested candidates are encouraged to apply as early as possible. We reserve the right to end the vacancy prior to the closing date.
First interview date: First interviews are held over Microsoft Teams on a rolling basis
Second interview date: Candidates successful at first interview will be invited to visit Mayhew for a formal in-person interview
Are you looking for a different sort of role? One where you can positively impact the welfare of dogs, cats and their owners?
Mayhew is a unique organisation. Our passionate and diverse team of around 80 staff and 150 volunteers provides expert veterinary care, rescue and rehoming services, programmes in the community, and guidance and support to improve the lives of dogs and cats in need, in London and abroad. Currently the need for our services is greater than ever so we are looking to recruit an Head RVN with an interest in shelter and charity medicine.
We have had a community vet clinic on site at our historic Northwest London shelter since 1925. For nearly 100 years, our London clinic has delivered many tens of thousands of treatments to dogs and cats. Through our modern, well equipped veterinary clinic we provide a range of preventative veterinary treatments free of charge, and without judgment, to those who are unable to afford it. We also carry out a wide range of surgeries and treatments in order to prepare the Mayhew animals in our care for rehoming.
Our clinic is RCVS accredited and we are a training centre for veterinary students at the University of Surrey. More information about us can be found on our website.
Our Clinic operates 7-days per week and open to the public Monday to Saturday. Our Head RVN works 35 hours per week, 8.30am to 4.30pm, Monday to Friday. From time to time to we require extra cover on weekends and bank holidays, and out of office hours in the event of an emergency. A share of the extremely quiet, on-call rota is required, this averages about five nights a month which is paid as overtime,
We are a caring and supportive team which when fully staffed will include 3/4 vets, 3/4 nurses, and a clinic receptionist, we are also supported by the lovely animal care team and our volunteers who regularly help us out in the clinic giving our nurses more time to be nurses!
We are looking for a Head Nurse who is a qualified RVN with 5 years + PQE, ideally experienced in shelter medicine, who shares our compassion and commitment for animal welfare. The Head Nurse will bring inspirational, progressive and collaborative leadership to our team of nurses, animal carers and clinic receptionist.
Generally, you will:
- Be responsible for the day-to-day smooth running of the clinic
- Support the Head of Clinic to enable us to grow our reach and deepen our impact on
- Manage and develop our team of nurses, animal carers and clinic receptionist.
To be successful in this role, you need:
- To be a listed member of the Royal College of Veterinary Surgeons with at least 5 years+ post qualification experience
- Have a passion for animal welfare and improving the lives of dogs and cats who need us the most.
- Experience leading, line managing and developing a high performing team
- Please note that successful candidate(s) will be asked to evidence their Right to Work in the UK post-job offer – we do not hold a sponsor licence therefore we are unable to provide Visa sponsorship.
Online Fundraising Assistant
Position Objective:
To contribute to the execution of international PETA entities’ online fundraising programmes by assisting in the production of online fundraising campaigns, social media campaigns, and data management
Term of Employment:
Full-time
Location:
Remote from mainland UK (occasional to travel London required)
Reports To:
Associate Director of International Digital Fundraising
Salary:
£27,000
Primary Responsibilities and Duties:
- Assist with PETA entities’ online fundraising campaigns, including data selection and quality checking, e-mail scheduling, donation tracking, and reporting
- Assist with PETA entities’ social media fundraising campaigns, including ad monitoring, comment section moderating, rejection responses, and reporting
- Assist with the statistical analysis of online fundraising campaigns
- Review online donation transaction data and ensure it is entered into the relevant databases in a timely manner
- Maintain the online fundraising appeal archive and ensure that materials are organised and stored efficiently
- Assist in building online advocacy campaigns for PETA entities
- Ensure the operation of the fundraising and data collection elements of PETA entities’ websites
- In liaison with the supporter services administrator, assist in maintaining and updating supporter records and subscriptions in fundraising databases
- As directed, work with the PETA Foundation US IT Department and database-management vendors to ensure that all data collected online is managed and maintained properly
- Perform any other duties assigned by the supervisor
Qualifications:
- Experience with CRM, ideally Raiser’s Edge or another fundraising database
- Experience with Excel and good numerical skills
- Ability to handle numerous projects simultaneously
- Excellent organisational skills and attention to detail
- Ability to work both independently and within a team environment
- Commitment to the objectives of the organisation
- Adherence to a vegan lifestyle strongly preferred
Using Anonymous Recruitment
This organisation is using Anonymous Recruitment to reduce bias in the first stages of the hiring process. Our system keeps your personal information hidden until the recruiter contacts you.
Contract length: Permanent
Location: North West London
Hours per week: 35, flexible working but minimum two days in the office
Salary: £30-33k depending on experience
Closing date for applications: Wednesday 3rd April 2024 at midnight, interested applicants are encouraged to apply early.
Interview dates: We will be conducting first round interviews via Teams w/c 8th April, followed by 2nd round interviews in person w/c 15th April. We will be contacting successful applications by COP Friday 19th April.
Every dog and cat in need deserves expert, personalised care and support, and to be loved. When you work for Mayhew, you understand that better than ever. We’re a passionate, committed and diverse team of c80 staff and c150 volunteers, here for dogs, cats and communities in the UK, in Afghanistan and in Georgia. We offer expert veterinary care, rescue and rehoming services, programmes in the community and guidance and support to improve the lives of dogs and cats in need.
We are recruiting a Community & Events Officer who shares our compassion and commitment for animal welfare.
This is a key role in the Fundraising Team at Mayhew responsible for engaging and inspiring the communities around us to support Mayhew and build awareness of the work we do to deliver greater impact for dogs, cats and communities.
This role involves managing a portfolio of fundraising events and community initiatives, including third-party events, challenges and our Christmas concert, in order to maximise income for Mayhew and to grow our supporter base.
The successful candidate will take a leading role in identifying and delivering new opportunities, increasing our investment and participation in third-party and virtual events, as well as maximising income through the cultivation of audiences already warm to Mayhew.
We are looking for someone who shares our ambitions to grow income significantly over the coming years, and face into challenges and opportunities along the way.
Our new Community & Events Officer must be experienced in planning multiple activities and/or events, with strong project management skills and experience of building effective relationships with a wide range of audiences, keeping them engaged via compelling communications. You will be a strong multi-tasker, with the ability to hit deadlines.
The post holder will be joining Mayhew at an exciting time. Ambitious plans are in development to raise Mayhew’s profile and deliver our strategic objectives over the coming years so we can broaden reach and deepen impact for dogs, cats, pet owners and communities. We feel the urgency of soaring demand for our vital work and feel relentless in our commitment to rise to meet it. We work in a contemporary and flexible way, always supporting one another to take opportunities and to manage competing priorities so we can achieve our objectives. We are looking for someone who is as committed to dogs and cats in need as we are, and who thrives in this working style. We are determined to achieve a collaborative, integrated working approach for the organisation and to move the charity forward at pace.
Generally, you will:
- Research and develop a portfolio of community fundraising initiatives and build a pipeline of potential income from these areas.
- Identify new opportunities and grow our supporter base by connecting more local communities to our work.
- Increase our investment and participation in third-party and virtual events.
- Optimise the supporter experience of those who fundraise for Mayhew.
- Develop profitable relationships with community groups, including schools, faith groups and local businesses across London.
To be successful in this role, you will:
- Have a proven and successful track record of planning multiple activities and/or events throughout the year.
- Have experience creating and managing great supporter relationships to deliver agreed objectives and income targets.
- Have demonstrable ability to plan income/expenditure budgets and analyse results and insight to optimise future activity.
- Have the ability to travel on an occasional basis and willingness to work, if required, on evenings / weekends.
- Be organised: able to multitask and prioritise workload, including organising and planning daily and weekly activities to meet deadlines.
- Be positive and enthusiastic: willing to go above and beyond at key times.
Actively Interviewing
This organisation is scheduling interviews as the applications come in. Don’t miss your opportunity, apply now!
Mayhew are an animal welfare charity working to improve life for dogs, cats and the people in their community – at their home in London and internationally, in Georgia and Afghanistan, where they focus on managing freee-roaming dog populations and providing vital medical care.
It’s an exciting time to join, with ambitious plans in development to raise Mayhew’s profile and deliver strategic objectives over the coming years to broaden reach and deepen impact for dogs, cats, pet owners and communities. The passionate, committed and diverse team prioritise a collaborative and integrated working approach. They are looking for someone who is as committed to dogs and cats in need as Mayhew are, and who thrives in this working style.
The Philanthropy Manger – Trusts & Corporate will work closely with the Head of Fundraising, Head of International Projects and Relations and the wider Senior Management Team, to plan and deliver tailored and engaging applications and pitches, securing both restricted and unrestricted funding.
The postholder will take ownership of the corporate and trust fundraising strategies, researching new opportunities, developing budgets and approaches, as well as leading the day-to-day relationship management of these important partners. You will be involved in generating vital income to fund key services, including Therapaws, Pet Refuge and Mayhew International.
This an excellent opportunity for a corporate or trusts fundraiser to broaden their income stream experience and skillset.
As Philanthropy Manager – Trust & Corporate, you will:
- Lead corporate and trust fundraising at Mayhew and develop these areas to increase net income and establish long-term relationships
- Identify new opportunities within corporate and trust fundraising supporting an income target of c.200k from Trusts and c.£70k from Corporate
- Manage and maintain the corporate and trust pipelines, including inputting into the annual budget and monthly management account processes
- Lead the day-to-day management and stewardship of a portfolio of corporate and grant making bodies, developing tailored plans for each existing and potential funder
Ideal skills and experience:
- Proven and successful track record of working with corporate partners or trusts and foundations at 4- and 5-figure level
- Passion for working with organisations and institutional funders to deliver transformative growth
- Experience of trust and foundation fundraising techniques and project bid submissions
- Enjoyment of networking and building relationships.
Benefits include:
- 33 days annual leave, including statutory bank holidays, pro rata for part-time employees. Increasing to 34 days after two years’ service and 35 days after five years.
- An extra day of annual leave for your birthday
- On completion of two years’ service, staff have the option to buy or sell up to five days annual leave each year in January
- 5 paid volunteering days per annum (on completion of 2 years’ service)
- Enhanced sick leave (10 days sick pay will be paid to staff in a rolling year)
- Health Cash Plan (upon completion of induction)
- 24/7 Employee Assistance Programme, which includes access to free F2F counselling sessions
- Discounted veterinary treatment (50% of standard Mayhew price)
Actively Interviewing
This organisation is scheduling interviews as the applications come in. Don’t miss your opportunity, apply now!
SPANA - The Society for the Protection of Animals Abroad is the global charity for working animals in low-income countries. Since 1923, we have supported the welfare of working animals, including donkeys, horses, camels and elephants, in communities that depend on working animals for water, transport, agriculture and their very survival. Today, we support working animals across 26 countries, through a series of global projects and partnerships.
We are looking for a Global Resources Coordinator to ensure operations within our global resources team run smoothly and efficiently. Responsibilities include providing general administrative support to different teams within Global Resources, manage supply of office resources and equipment, arrange travel, managing relationships with key suppliers, coordinating schedules and meetings and supporting HR administrative duties.
While we classify this role as hybrid, it's worth noting that the vast majority of your work can be done from the comfort of your own home. Occasional in-person visits to our London office (located in Borough High Street), and all-staff gatherings will be necessary. Our full time hours are 34.5 hours per week and we offer core working hours between 10am and 4pm.
Key responsibilities
- Assist staff and visitors with travel booking and coordination when travelling overseas, including booking flights, arranging visas and travel vaccinations.
- Main contact for travel agent building good working relationship.
- Support the Global Resources Director to coordinate and track all insurance policy renewals.
- Liaise with insurance brokers on renewals to ensure competitive costing and ensure timely renewal for all insurance premiums.
- Maintain and order office supplies, stationery, and equipment from the most competitive suppliers.
- Manage and maintain the fixed asset register.
- Assist with recruitment processes, including posting job adverts, preparing weekly vacancy listing, supporting interviews, checking references, and drafting employment contracts.
- Support induction processes for new joiners.
- Maintain the employee absent management system and support with any changes/updates.
- Preparation of documentation for all aspects of the employee life cycle, including leavers, changes to terms and conditions, maternity and paternity and flexible working requests.
- Support the Global People and EDI Manager to coordinate the appraisal process, ensure appraisals are conducted and collate training needs into a report for review and action.
About you
- High level working knowledge of Microsoft Office applications.
- Proven experience providing administrative support across teams in a fast-paced environment.
- Ability to maintain complete confidence.
- Ability to work effectively on own initiative.
- Strong interpersonal and communication (written and verbal) skills, with the ability to develop and maintain good working relationships with staff always showing tact and discretion.
- The ability to work accurately, with attention to detail.
- Personable and happy to help others with a keen interest in improving processes.
- Practical experience of working within or supporting HR is desirable.
Benefits
- 26 days annual leave, plus bank holidays
- Company pension scheme (SPANA will contribute 10% of salary to a personal pension plan, if you contribute 5% of salary)
- Group Life Insurance scheme, which provides coverage at 3x your annual salary
- Group Income Protection scheme, designed to provide income if illness or injury prevents you from working for a period of time
- Health Cash Plan with Medicash which includes access to virtual GP appointments and a members discount portal
- Enhanced Employee Assistance Programme including face-to-face counselling
- Paid Volunteer Day
Due to a high volume of applications, we are unable to contact each applicant individually regarding the status of their application. If you are selected for an interview, we will reach out to you directly.
The client requests no contact from agencies or media sales.
HR/ People Officer - Volunteering (Hybrid)
Hybrid: 1-2 days at head office and LWT sites per week, remaining can be worked from home
Flexible working will be considered
We’re looking for a People Officer to help achieve our vision of London alive with nature, where everyone can experience and enjoy wildlife. Joining our People & Organisational Development team, you’ll initially have a strong focus on helping to shape and continuously improve our volunteering programme across our sites. This role will then have the opportunity to develop into a generalist HR/People role.
This role could suit someone with similar experience in a volunteering support/ coordinator role who is interested in developing a career in HR/People, or someone from an HR background within the charity sector.
Role & Responsibilities
Initially, your role will predominantly be focussed on improving and transforming volunteer management and experience at our organisation for the first 12 months. There will also be HR/People elements which long term, will expand further into more of a generalist role.
- Act as the supporting partner to our volunteer managers, guiding them through processes and best practice and providing regular training
- Support our volunteer managers with recruitment and onboarding of volunteers
- Support with the implementation of our new volunteer management system, and it’s ongoing administration
- Seek ways to improve our current volunteer programmes, ensuring volunteer managers are supported and volunteers have an excellent experience with us
- Support on the creation of a recognition programme
What’s in it for you?
Salary: £30,065
Tenure: Permanent, full time contract
- 25 days annual leave pro rata plus statutory holidays and Christmas closure
- Access to benefits platform including discounts on retail, dining and days out
- Salary sacrifice schemes including bike, gym membership and nursery
- Enhanced maternity, paternity and adoption pay
- Enhanced flexible working policy from your first day
- Enhanced sick pay from your first day
- Access to a free Employee Assistance Scheme to support you inside and outside of work
- ‘Staff Day’ once a quarter
Our ideal Volunteering & HR Officer
- Experience in a similar role, or in an HR role within the charity sector with a good understanding of volunteering
- Good understanding of compliance, best practice and upholding organisational policies and procedures
- Experience delivering training sessions
- Ability to transition between long-term project planning and day-to-day delivery
- A strong understanding of EDI
(Please see job description for full person specification)
Closing Date: 1st April 2024 at 9am
Interviews to be held: Week commencing 8th April
Does this sound like you? We’d love to hear from you!
Our vision is a London alive with nature, where everyone can experience and enjoy wildlife. In order to achieve our goal of engaging everyone in protecting London’s wildlife for the future, we know that our staff team needs to better reflect and represent all of London’s communities. We are committed to ensuring equal opportunities for all. Alongside our inclusive Talent policy which outlines are commitments including giving fair opportunities to ex-offenders, we also offer an enhanced flexible working policy which is available to you from your very first day.
Head of Youth Programmes (Hybrid)
We’re looking for a People Officer to help achieve our vision of London alive with nature, where everyone can experience and enjoy wildlife. Joining our People & Organisational Development team, you’ll initially have a strong focus on helping to shape and continuously improve our volunteering programme across our sites. This role will then have the opportunity to develop into a generalist HR/People role.
REF-212511
About us
Humane Society International/UK is a global animal protection organisation, striving for a better future for animals through advocacy, education, and hands-on programmes. We are an effective voice for animals, with active programmes in wildlife protection, alternatives to animal experiments, and farmed animal welfare. A small but effective team, HSI/UK has big ambitions to create further positive change for animals both here in the UK and around the world.
About the role
Reporting to the Director, Finance and Operations, the role of Senior Officer, Finance and Operations plays an important role in supporting the seamless functioning of both the HSI/UK and HSI/EU teams while also working closely with Finance, HR & IT colleagues in the US. Areas of focus include accounts payable and receivable, budgeting and monthly reporting, as well as providing wide-ranging operational support across a number of different areas including legal/contracts, HR and IT.
Key responsibilities
Financial Administration (30%)
- Accounts Payable: Create POs according to the A/P policy, ensure all invoices are correctly logged & submitted for payment, ensure timely payment of all invoices, review weekly report of unposted invoices and outstanding payments and take action as needed.
- Accounts Receivable: Ensure all donations are properly coded & documented.
- Expenses Reporting: Ensure timely submission of employee expenses and debit and credit card transactions.
- Review financial transactions monthly to ensure income and expenditure are recorded correctly in the general ledger.
- Provide monthly reporting to all budget holders in the UK and EU.
- Perform other duties and responsibilities, as needed.
Contracts Management (30%)
- Working with the UK and EU teams, oversee the creation, submission and signing of all supplier contracts.
- Work with the Office of General Counsel in the US to ensure each contract is compliant with organisational policies and procedures.
- Maintain a log showing stage of each document in the process.
Operational Support (40%)
- Be the first point of contact for operational queries to campaigns and fundraising teams in UK and EU
- Ensure timesheets are completed as part of the monthly payroll process.
- Manage the process of recruiting and onboarding new employees and offboarding leavers. Support provision of IT and equipment for UK and EU teams as needed.
- Perform other duties and responsibilities, as needed.
About you
Our successful candidate will be a confident, organised individual who is results-driven with excellent problem-solving skills. You will have outstanding numeracy skills, a solid knowledge of accounting principles with experience in a similar role.
We are searching for a committed and resiliant Finance & Operations professional to make a difference and be part of a passionate, close-knit team. If that’s you, please get in touch!
To apply
Please submit your CV and a covering letter via the CharityJob website by 11PM, Sunday 31st March.
The full application process will involve:
CV and covering letter
First round interview (via video call) with Director, Finance & Operations and Second round panel interview
Brief written exercise and Excel skills test
Reference Check
Non-graduates are welcome.
The client requests no contact from agencies or media sales.
Contract: 12 month fixed term contract, full time
Salary: £21,569 - £24,000 per annum
Location: Southampton SO30 2HL
Closing date: Sunday 7 April 2024
Interview date: Friday 19 April 2024
We are recruiting an Adoptions Coordinator for our Rehoming & Fostering team at our Rehoming centre in Southampton This is an important and critical role at Blue Cross ensuring pets in our care are suitably matched with their new owners and rehomed as quickly as possible, so that they spend as little time with us, and we can help more pets.
We’ve just launched a new and exciting national Rehoming & Fostering team structure to support our aim of ensuring every pet enjoys a healthy life in a happy home. You’ll be joining a team who strive to be the best versions of themselves, so that they can do the best for the pets who need our help.
More about the role
Our beautiful centre opened in 1988 and occupies approximately three acres of land in a discrete location surrounded by fields where we can walk our dogs, providing some wonderful enrichment in a quiet environment. The centre has facilities to care for dogs and cats, as well as a specialised area for puppies and kittens. We also operate a pet food bank for those that might need our support within the local area.
As an Adoptions Coordinator, you will ensure the adoption process is thorough, efficient and follows internal guidelines, moving assessed pets to new homes as quickly as possible.
Working closely with Pet Welfare Assistants at the Centre and other Adoptions and Admissions Coordinators across the Rehoming and Fostering network, you will be making key decisions proactively managing our pool of homes, matching each pet with the perfect adopter, and providing post adoption support when required.
This is a full-time role working 37.5 hours per week on a rota which includes weekends and bank holidays.
At our Southampton rehoming centre, we provide onsite accommodation for pets in our care 24/7. Overnight shifts are usually undertaken by team members who live on site. Occasionally, you will be expected to carry out night checks or stay in on site accommodation overnight when the resident team members are either not working or away for a period of time. These duties are organised on a local rota and shared between all members of the team.
If you excel in an environment where you can see the difference you make every day, then this is the role for you. Interested? Then apply and let’s work together to see if this is the role for you.
If you excel in an environment where you can see the difference you make every day, then this is the role for you. Interested? Then apply and let’s work together to see if this is the role for you.
About you
You will be an excellent communicator and have experience of working in a client facing role in a similar, animal related environment. You will have good knowledge of pet welfare as this is required to ensure the adoption process is successful. In addition, you will be able to quickly assimilate information, be competent at accurately recording information while also conducting conversations with clients and stakeholders.
With a client focused approach, you will be able to make decisions when under pressure and possibly, at times, without input from others. You will have a problem-solving mindset which allows you to pragmatically look for solutions to issues. In addition, you need to prioritise, especially when it comes to making decisions on the adoption of pets and ensure you adopt a high attention to detail.
You will know what it is like to work in an emotionally charged environment and have excellent ‘bounce back ability’ and resilience. In addition, you will be emotionally intelligent, showing empathy and knowing how to support clients and colleagues.
Knowledge, skills, and experience
- Demonstrable understanding and experience of matching considerations for pets and homes.
- Experience working or volunteering in a pet welfare role.
- Working knowledge of cat, dog, and small animal behaviour.
- Significant experience in delivering high level customer service in a fast paced and often emotional environment.
- Good questioning skills with the ability to gather information and distil the important points.
- Experience of building relationships and rapport with customers.
- High standard of verbal and written communication.
- Good literacy and numerical skills.
- Proven decision-making ability.
- Strong administration skills, including the use of computerised.
- Current full driving licence.
It would be great (but not essential) if you also had:
- Experience working with volunteers.
- Client relationship management experience.
- An understanding of safeguarding issues
Want to know more detail? Great! We have attached the job description which hopefully gives you everything you need.
How to apply
Click the apply button below and complete the online application process before the closing date on Sunday 7 April 2024.
We reserve the right to close this vacancy early should we receive an overwhelming response.
Blue Cross Benefits
Our people are the most important part of delivering our purpose. If it were not for their amazing efforts and commitment, we would not be able to make the difference that we do today.
In return, Blue Cross wants to ensure we provide you with the best working environment we can. We want you to be happy working for us and will do everything we can to make sure you are.
Our generous benefits package includes:
- Enhanced annual leave entitlement: 30 days plus bank holidays
- Pension scheme with enhanced employer contribution
- Health cash plan
- Life assurance
- Unlimited access to an employee assistance programme
- Programmes for physical and mental wellbeing support
- Free access to GP via MetLife
- Recognition scheme Annual volunteer days
- Claim for professional fees
The client requests no contact from agencies or media sales.