London, Greater London
£21,150 per year
Contract, 6 months, Part-time
Job description

 

ICOMOS-UK, the International Council of Monuments and Sites UK, has an interesting opportunity for a two-day (or four half days) a week Office Manager who will be responsible for the day-to-day running of the ICOMOS-UK office, including servicing committees, supporting membership, managing accounts, facilitating conferences and seminars, and overall promotion of ICOMOS-UK.

Person Specification

We are looking for an enthusiastic and motivated person, preferably from a cultural heritage background, who has experience of office administration, book-keeping, minute taking, diary management and working with volunteers.

About ICOMOS-UK

ICOMOS-UK promotes appreciation and understanding of our cultural heritage in the UK and worldwide. Our focus is on policy and practice, information and opportunities. Join us and support the only international multi-disciplinary professional conservation body.

ICOMOS-UK is the UK National Committee of ICOMOS (International Council on Monuments and Sites). At an international level, ICOMOS develops best practice in the conservation and management of cultural sites and has a special role as adviser to the UNESCO World Heritage Committee on cultural World Heritage sites. Active in over 130 countries, it is one of the most highly regarded conservation organisations in the world.

Key responsibilities

  • Providing direct administrative support to the main personnel of the organisation and to others in the general day-to-day running of the charity; co-ordinate responses to consultation and other documents; front line response by phone and email to members, students, general public, international secretariat, with referral to Secretary, President and others as appropriate; first point of contact for Press queries.
  • Supporting the President for international liaison matters and keeping in close touch with ICOMOS headquarters in Paris.
  • Working with the Events Coordinator in supporting the Chairs of Sub Committees in the organisation of conferences, and in planning and managing events such as Seminars/Christmas Gathering/Summer Meeting/ International Sites and Monuments Day, under the direction of the Secretary or appropriate Chairperson.
  • Servicing the Executive Committee (Trustees of the Charity) including general management of meetings, coordination of agendas in consultation with the Secretary and the President, drafting minutes, revision and circulation of papers; organising the AGM of ICOMOS-UK; coordinating the work of Sub Committees.
  • Updating the ICOMOS-UK website; co-ordination of the preparation of electronic monthly Bulletin for members with the Events & Membership Coordinator, and the production of an Annual Report.
  • Day to day management of the accounts in liaison with the Treasurer, including on-line book-keeping for ICOMOS-UK, queries to bank, liaison with Accountant, preparation of compliance documents and Gift Aid claims, and purchasing and maintaining supplies and equipment, organising insurance, rent payments and appropriate security arrangements, in consultation with the Treasurer and Secretary.
  • Overseeing work of student placements and volunteers.
  • Day to day management of membership services  including maintenance of membership list;  membership mailing; on-going queries; response to complaints; membership information packs etc.

Working arrangements

Office based but partial working from home by agreement or in response to government advice.

Interviews

Interviews will be held the week beginning 24th January 2022.




 

Posted on: 10 January 2022
Closed date: 21 January 2022
Tags: Admin, Management

The client requests no contact from agencies or media sales.