This is an exciting role that enables the Events Coordinator to ensure the smooth, timely and cost effective organisation of allocated one-day Events, and provide effective administrative support for the team. The Events Coordinator is responsible for liaising with the organiser to ensure the event is organised to time and budget, and meets the expectations of all those involved. This role will also provide on-site support which will at times involve travel and overnight accommodation.
- Managing event logistics i.e. booking and handling all arrangements with venues and service contractors and handing accommodation.
- Preparing notices and final documentation for the conference and co-ordinating their distribution.
- Working with appropriate staff in London to co-ordinate the design and production of all promotional materials for the conference.
- Working with organisers and appropriate staff to create effective marketing and publicity strategies.
Further responsibilities of the role can be found in the Job Description.
We are looking for a driven team-player who has the ability to work co-operatively with others to achieve common goals. They must be customer focused and dedicated to meeting the expectations and requirements of internal and external stakeholders.
Excellent negotiation and influencing skills are required to enable them to explore different positions and alternatives to reach outcomes that gain acceptance from all parties.
They will be proactive and able to think ahead to ensure the smooth completion of team/individual aims and objectives. They must be dependable, have attention to detail, excellent at multitasking and able to prioritise workloads.
Why work with us
The Institute of Physics is an equal opportunities employer and our people are at the core our approach to delivery. Following the impact of COVID-19, we have developed a new and exciting trust based model of flexible working. This means that our staff are empowered to choose both individually and as a team how, when and where they work to deliver the goals of the organisation, acknowledging that there will be times when in-person meetings, collaborations and events will be needed. The Future of Work initiative is based on the principles of collaboration, trust, flexibility and agility. You will be allocated a ‘base’ office which can also be a chosen place of work.
The Institute of Physics (IOP) is the professional body and learned society for physics in the UK and Ireland, we seek to raise public awareness and understanding of physics and support the development of a diverse and inclusive physics community. As a charity, we’re here to ensure that physics delivers on its exceptional potential to benefit society.
In addition to a competitive salary and professional development opportunities, we offer employees a comprehensive benefits package including an excellent pension scheme, private medical insurance and generous annual leave. We also offer a range of other benefits including childcare vouchers, gym membership and interest free season ticket loans.
The Institute of Physics is an open and inclusive organisation that welcomes and celebrates diversity.
We request no contact from agencies or media sales.
The client requests no contact from agencies or media sales.