Greater London
£21,500 - £22,575 per year
Permanent, Full-time
Job description

Department: Science and Innovation

Due to growth in the team, we are seeking a driven and a proactive Team Coordinator to join us at the Institute of Physics in the Science and Innovation department.

The role

This is an exciting role that requires administration support to the Science and Innovation department and its activities. The role involves communication, marketing of projects, as well as delivering a number of events and projects.

Responsibilities include:

  • Organising team meetings, events, workshops and bi-annual away-days.
  • Producing minutes and meeting reports.
  • Handling diaries, appointments, making arrangements for travel and accommodation and correspondence.
  • Facilitating the preparation and distribution of departmental publications and reports.
  • Carrying out marketing activities, including preparation of marketing collateral, delivering e-campaigns, arranging advertising and carrying out telephone campaigns.
  • Preparing expenses forms, cheque requisitions, invoices and processing expenses.

The Person

We are looking for a professional who has previous experience in a project coordinator or personal assistant position.

The successful applicant will have excellent communication, written and verbal, and interpersonal skills, personable and committed to customer focus. They will also have the ability to maintain the technical skills and knowledge required to undertake the tasks of the demanding role. Practical experience of working in a customer facing role is essential.

Takes responsibility for personal learning and improvement and has the ability to measure and manage own work, takes responsibility for tasks and decisions; sets clear objectives and measures; monitors process, progress and results.

Why work with us?

The Institute of Physics (IOP) is the professional body and learned society for physics in the UK and Ireland, we seek to raise public awareness and understanding of physics and support the development of a diverse and inclusive physics community. As a charity, we’re here to ensure that physics delivers on its exceptional potential to benefit society.

We have an ambitious new corporate strategy and transformation of our digital estate is a high priority. Our newly expanded communications and marketing function will be central to delivering our strategy and plans. We are looking for a superb digital professional to join the team and help develop our digital estate to its full potential.

Working from our new flagship King’s Cross offices, at the heart of the exciting ‘Knowledge Quarter’ our communications and marketing teams will raise awareness and understanding of our ground-breaking education, diversity, science and innovation programmes and help spread the word about physics and its value with the public. This is an exciting time to join IOP.

In addition to a competitive salary and professional development opportunities, we offer employees a comprehensive benefits package including an excellent pension scheme, private medical insurance and generous annual leave. We also offer a range of other benefits including childcare vouchers, gym membership and interest free season ticket loans.

For further information on this role, you can download the job description below. 

Closing date for applications: 11 June 2020
Interview date: 18 June 2020 (via GoToMeeting)

The Institute of Physics is an equal opportunities employer. We request no contact from agencies or media sales.

More about Institute of Physics
Institute of Physics

The Institute of Physics is a leading scientific membership society working to advance physics for the benefit of all.

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Refreshed on: 04 June 2020
Closed date: 11 June 2020
Tags: Project Management, Business Development