Finance Manager Jobs

Title: Finance and Support Services Assistant

Location: Ouagadougou, Burkina Faso

Contract: 2 year fixed term contract

Salary: Local Terms and Conditions apply

About the role

As the Finance and Support Services Assistant (FSSA) you will support the Finance and Support Services Officer (FSSO) with Financial Management and office administration by facilitating financial transactions, generating transaction vouchers, maintaining accounting ledgers and cash books, managing office petty cash, processing payroll, general office administration/ logistics, procurement, maintenance of the office assets register, filing, handling workshops logistics as well as travel logistics for staff and visitors.

The FSSA key duties and accountabilities include:

• Timely preparation of payment vouchers and writing and dispatching cheques.
• Regularly maintain and update the excel cash book.
• Processing of vouchers in Sun system and availing them to FSSO for posting within 5 working days from the Transaction date and filing of the same.
• Managing the office petty cash, both local and foreign.
• Receipting cash and cheques from staff for private mileage, telephone and travel advance returns and subsequent banking within 24 hours.
• Handle regular payroll administrative issues such as ensuring payroll is delivered to the bank once prepared and the necessary statutory cheque payments delivered in a timely manner as required in the Income Tax Act & filing with respective authorities the annual PAYE & NSSA returns.
• Coordinate renewal of motor vehicle licences and insurances.
• Review of procurement of office stationery.
• Ensure effective maintenance and repair of furniture, fittings and other office equipment  
• Ensuring accurate coding of project expenditures (restricted funding).
• Take part in the review of partner financial reports.
• Partner visits with FSSO to review their financial procedures.

This is a highly varied and involved role and the above is not an exhaustive list of duties or required professional skills. Please see the for full details.

As the successful candidate you will hold a bachelor's degree in accounting or any relevant qualification/certificate and have experience of working in a busy accounting department, ideally in an INGO environment.

• Finance/Accounting experience.
• Experience in financial management, including programme/project management and administration. 
• Project financial management, budget and data analysis skills.
•  

Desirable:

• Audit experience

To apply for this exciting new opportunity, please create your account and submit your CV via our recruitment portal.

We anticipate that interviews will take place during the week commencing 29 April 2024, and the evaluation process will include a written task and an oral interview.

Closing date: 21 April 2024

BACKGROUND

Over the past 90 years, the International Rescue Committee (IRC) has developed unparalleled expertise in responding to emergencies and helping uprooted communities to rebuild. Founded in 1933 at the request of Albert Einstein, the IRC offers lifesaving care and life-changing assistance to refugees forced to flee from war or disaster. The IRC is on the ground in more than 40 countries, providing emergency relief, relocating refugees and rebuilding lives in the wake of disaster.

The IRC is committed to a culture of bold leadership, innovation in all aspects of our work, creative partnerships and, most crucially, accountability to those we serve. The IRC is a tireless advocate for the most vulnerable.

IRC UK
IRC UK is part of the IRC global network, which has its global headquarters in New York. Our team in the UK works to raise profile, deliver policy and practice change, and increase funding to help restore health, safety, education, economic wellbeing and power to people devastated by conflict and disaster. Since 2021, IRC UK has also provided integration services directly to refugees in England, a programme that is rapidly growing.

In Europe, the IRC also has offices in Berlin, Bonn, Brussels, Geneva and Stockholm.

Job Description

The IRC UK’s Finance Team seeks to achieve excellence in financial management by providing accurate and timely financial information to IRC management and programs and by adhering to established financial practices and accounting principles. We do this by supporting the UK office; by implementing and monitoring IRC and donor policies and procedures; leading financial forecasting and planning, proactive risk management; consolidating financial results; and ensuring reliable financial reporting (internal and external).

The Finance Assistant – Operations assists the UK Finance team in delivering its objectives and providing effective support to IRC UK. This position works closely with the UK Finance and Operations department, wider UK office and suppliers. Furthermore, the incumbent plays a key role in ensuring that Finance remains a critical organizational business partner delivering accurate, insightful, and timely financial management information.

The role is part of the UK Finance Team and reports to the Finance Manager – Operations.

Major Responsibilities

•  Maintain accurate files for supplier invoices, staff expenses claims, petty cash and credit card expenses

•  Assist in maintaining an up to date – London Finance mailbox, ensuring mails are dealt with in a timely manner.

•Check and prepare invoice journals for all direct debits and ensure supporting invoices and approval are filed.

•  Assist with NATWEST bank income and payment journals and the bank reconciliation.

•  Post invoices and credit notes in Integra (Dynamics 365), ensuring authorization, budget codes and supporting documents have been provided in a timely manner for payment runs.

•  Reconcile supplier statements to creditor accounts in Integra and follow up any queries to ensure they are dealt with in a timely fashion

•  Arrange travel advances for staff, check all staff expense claims for compliance with IRC-UK Travel Policy and reconcile against advances in Integra.

•Reconciliation of credit card expenses in Integra.

•Prepare correction journals and post on Integra

•Prepare the weekly payment run as directed and ensure bank sign off staff are allocated well ahead of the run.

•Participate in the development and delivery of plans, goals, objectives, and priorities for the UK Finance Team and undertake other duties as assigned.

PERSON SPECIFICATION

•Knowledge of accounting demonstrated by an accounting qualification such as AAT or part Qualified Accountant. We would consider an AAT trainee/apprentice for the role as well.

•Excellent written / verbal communication skills, and follow-up skills.

•Strong analytical skills and creative problem-solving skills

•Advanced MS Excel skills

•Excellent attention to detail; data driven

•Able to work with diverse teams in diverse locations, engaging their input and dedication to success.

Project Accountant 
Salary: £47,000 - £50,000
12 month fixed-term contract
Flexible hybrid working
Start date: ASAP, subject to notice period
Office based in Shoreditch

My client is a major brand in the international development sector, fighting for human rights. As part of the organisation’s ongoing growth plans, they are currently in the process of a large scale Process improvement programme. This has led to a need to recruit a project accountant in support of this ambitious plan. As the Project Accountant you will work closely with the regional teams to ensure a more comprehensive purchase order system.

Key areas of responsibilities;

• Engage with and consider the needs of a broad range of stakeholders, to develop timely, accurate and efficient financial management information.
• Consider current technical functionality and whether any additional software is required to meet the financial reporting needs of the organisation.
• Enable project-based reporting, working in collaboration with the Head of Planning and the Data and Insight Team to integrate financial data with information on staff time and qualitive information to support analysis of how resources are employed to achieve impact in our work.
• Develop purchase order functionality and workflows within X-Ledger.
• Review and update the suite of financial policy and procedures impacted by the change including Procurement, Contract Approval and Financial Delegations.
• Engage with stakeholders to launch the purchase order system and support the wider organisation through this period of change.

Who are we looking for?

• A formally qualified, part qualified or qualified by experience accountant with relevant experience of accounting gained in a large, complex organisation (this could be commercial, Not-for-Profit or practice) 
• An excellent communicator who is able to influence at all levels within the organisation 
• Analytical with good judgement and decision making capability

My client offers hybrid working with established training and team practices to ensure full support and engagement at all times. If you are looking to develop your career in charity finance or change sectors, then this is the position for you.

Our close partner is providing financial services guidance to a number of large development agencies & institutions around the world proving grants to NGOs. The International Development team works closely with these global clients – such as UNICEF, The World Bank and the Gates Foundation ensuring their funds are managed approrpiately maximising the effectiveness of crucial development projects. 

The Project Coordinator has to assist in providing project coordination for the full life cycle of any assignment offered to our clients; from the proposal process, contract management with the client, assignment planning, through to assisting with the report writing, and ultimately billing the client.

Contract Responsibilities

·Assist with proposal and tender submission, including preparing project budgets and schedules, liaising with prospective staff and ensuring all proposals are submitted within the respective deadlines

·Ensure that contracts are as per the issued proposals, that all terms agreed are in the organisations’ best interests and support the Managers/Partners in any contract administration required

·Plan the fieldwork of the project, including agreeing dates with the beneficiary, liaising with internal and external staff to ensure they can perform the required service on the agreed dates and that all parties have the necessary information to ensure the project fieldwork runs smoothly

·Draw up contracts between our organisation and any subcontracted firm

·Monitor and track project progress and on our ‘Control Schedule’ to ensure all stakeholders are kept up to date with any project developments and that deadlines are met

·Act as the point of contact for all stakeholders (including the client, the beneficiary, internal/external teams and management)

·Assist the manager in finalising of reports & deliver final product to client

·Monitor internal staff working hours & expenses incurred, to ensure project budgets are adhered to

·Check and process external suppliers’ invoices, making sure all days worked and expenses incurred are within the agreed budget, liaising with finance as and when issues arise

·Assist in client billing, ensuring that all bills issued are as per the contractual terms between the firm and the client, that all costs are accounted for, and that bills are paid by the client in a timely manner

·Create and maintain comprehensive project documentation for future use, ensuring that all projects are properly logged and can be used in future proposals/tenders

·Carry out required client onboarding procedures and compliance checks

·General: translate documents, maintain filing system of documentation by client and by assignment, assist with training new project coordinators, archive files when necessar

The Project Coordinator takes responsibility for specific clients and works closely with the respective Project Managers, Manager and Partner. 

This is an amazing career opportunity for someone that want to work for a successful internationally focussed and diverse organisation truly making a difference in the world!