Over the past 80 years, the International Rescue Committee (IRC) has developed unparalleled expertise in responding to emergencies and helping uprooted communities to rebuild. Founded in 1933 at the request of Albert Einstein, the IRC’s mission is to help people whose lives and livelihoods are shattered by conflict and disaster to survive, recover, and gain control of their future. The IRC is on the ground in more than 40 countries, providing emergency relief and rebuilding lives in the wake of disaster. Through 28 regional offices in cities across the United States, the IRC also helps refugees resettle in the US and become self-sufficient. The IRC is committed to a culture of bold leadership, innovation in all aspects of our work, creative partnerships and, most crucially, accountability to those we serve. The IRC is a tireless advocate for the most vulnerable.
The Awards Management Unit (AMU)
Established in January 2016, the Awards Management Unit (AMU) is a global unit with the responsibility for identifying, securing, and managing all funding from statutory/government donors. The unit is organized into five pillars: Strategic Partnerships, Programme and Grant Support, Compliance and Policy, Programme Development, and Training.
The AMU is a bridge between donors and the field: providing expert technical advice to the field, while maintaining portfolio-level visibility to ensure consistency and compliance, and manage risk. This unit ensures that donor compliance policies and procedures are implemented consistently, and supports all staff working across the grants management cycle for all restricted funding from global government sources.
Crisis Response, Recovery and Development
As part of the Crisis Response, Recovery and Development Department, IRC’s Asia regional portfolio includes an expanding portfolio of humanitarian relief, post-crisis recovery and development programs currently in six countries: Afghanistan, Bangladesh, Myanmar, Pakistan, the Philippines and Thailand.
Key Working Relationships
Reports to the Regional Grants Director for Asia. Works closely with all Asia Regional Program Support Team (RPST) members as well as with the Program Development Team, and across all pillars within AMU; the Crisis Response, Recovery and Development Department (CRRD); and Global Partnerships and Philanthropy (GPP). This position manages 50% of an Assistant, based in Germany.
The Purpose of the Role
The Regional Grants Advisor will provide the Asia region with the capacity to ensure compliance with donor rules and regulations and high quality reporting and awards management services.
- Manage a portfolio of awards with a focus on European donors
- Review and provide substantive feedback on reports; consulting with and ensuring input from relevant technical and financial staff
- Review and provide feedback on proposals for private donors, in coordination with the private fundraising team as requested
- Support budget realignments and grant amendments/modifications
- Maintain day-to-day communication with donors
- Serve as single point of contact for field-based grants staff particularly for all post-award issues
- In coordination with the AMU’s Compliance and Policy team, guide country offices in managing partnerships with local or international partners, ensuring that IRC’s sub-award management policies are being followed
- Assist country offices with ad-hoc queries on donor compliance issues. Refer non-routine and high level compliance matters to the RGDs and Compliance and Policy team
- Ensure lessons learned from finalized projects are fed into the Program Development team
- Stay informed about programmatic issues and security and political developments in the region and how they might affect program implementation
- Ensure country programs follow internal IRC policies and procedures (e.g. OTIS, PEERS, PCM)
- Travel to provide additional support, project monitoring or cover short-term gaps for grants teams in the field
Capacity Building and Training
- Provide best practice advice related to grant management
- Adapt IRC training materials in collaboration with AMU’s Training and Compliance & Policy pillars and deliver training to IRC field staff, as required and in coordination with RGD
- In coordination with the RGD, develop and maintain work processes and checklists for grant implementation and report review, as well as record lessons learned
- Take part in regular meetings and calls with country teams to provide regular support and updates
- Coordinate with other members of the Asia Regional Program Support Team and other PGS members for information sharing and to establish a coherent awards support
- Manage an Assistant, including capacity building, workload planning and performance management
- Assist in roll-out of AMU and IRC-wide initiatives, as requested
- Represent IRC externally at country specific meetings, with donors and stakeholder networks
- Actively participate as a member of the Asia Regional Teams, engaging in strategy development and other initiatives as needed
- Other duties as assigned by supervisor
- Degree, preferably in a subject related to IRC’s work (International Relations, Refugee or Migration Studies, Development Studies, Public Policy) or equivalent experience
- Experience with and a good understanding of institutional donors and their requirements especially European Donors (DFID, EuropeAid, Sida, etc.); understanding of UN or U.S. donors a plus
- Good understanding of humanitarian aid and development programming, experience working in a development or emergency context
- Excellent English language skills
- Experience in working at a distance and supporting field-based staff
- Experience writing, reviewing and editing narrative and financial reports and excellent attention to detail
- Ability to work both independently and collaboratively as part of a diverse team
- Good financial management and budgeting skills
- Ability to analyze and synthesize information
- Solid organizational skills, attention to detail, ability to multi-task and prioritize tasks, and to learn quickly
- Excellent interpersonal and communication skills: the ability to successfully and effectively liaise with people within and across departments in a multi-cultural environment
- International work experience in a developing country a plus
- Good IT skills (Word, Outlook, Excel)
- Ability to travel internationally, sometimes at short notice and to insecure environments
The deadline for applications is midnight between Sunday 5th January / Monday 6th January 2020.
Interviews will take place on 9th & 10th January 2020
Candidates must have the right to work in the UK.
IRC-UK is committed to equality of opportunity and non-discrimination for all applicants and employees. IRC-UK seeks to ensure we achieve diversity in our workforce regardless of gender, race, religious belief, nationality, ethnic/national origin, sexual orientation, age, marital status or disability. IRC-UK welcomes applications from all candidates, including refugees who have the right to work in the UK.