EC2V, London (Hybrid)
£44,000 per year
Permanent, Full-time
Job description

Job Title: Regional Grants Advisor – West Africa

Sector: Awards Management

Employment Category:  Permanent

Employment Type: Full-Time (travel up to 15%)

Location: London

Salary: Competitive 

Job Description


Over the past 80 years, the International Rescue Committee (IRC) has developed unparalleled expertise in responding to emergencies and helping uprooted communities to rebuild. Founded in 1933 at the request of Albert Einstein, the IRC’s mission is to help people whose lives and livelihoods are shattered by conflict and disaster to survive, recover, and gain control of their future. The IRC is on the ground in more than 40 countries, providing emergency relief and rebuilding lives in the wake of disaster. Through 28 regional offices in cities across the United States, the IRC also helps refugees resettle in the US and become self-sufficient. The IRC is committed to a culture of bold leadership, innovation in all aspects of our work, creative partnerships and, most crucially, accountability to those we serve. The IRC is a tireless advocate for the most vulnerable.

The Awards Management Unit (AMU)

Established in January 2016, the Awards Management Unit (AMU) is a global unit with the responsibility for identifying, securing, and managing all funding from statutory/government donors. The unit is organized into five pillars: Strategic Partnerships, Programme and Grant Support, Compliance and Policy, Programme Development, and Training.

The AMU is a liaison between donors and the field: providing expert technical advice to the field, while maintaining portfolio-level visibility to ensure consistency and compliance, and manage risk. This unit ensures that donor compliance policies and procedures are implemented consistently, and supports all staff working across the grants management cycle for all restricted funding from global government sources.

Crisis Response, Recovery and Development

As part of the Crisis Response, Recovery and Development Department, the West Africa Region has a growing portfolio of humanitarian relief, post-crisis recovery, and development programs currently in nine countries: Burkina Faso, Cameroon, Chad, Cote D’Ivoire, Liberia, Mali, Niger, Nigeria, and Sierra Leone

Key Working Relationships

Reports to the Regional Grants Director for West Africa. Works closely with all West Africa Regional Programme Support Team members as well as with the Program Development Team, and across all pillars within AMU; the Crisis Response, Recovery and Development Department; and Global Partnerships and Philanthropy.

The Purpose of the Role

The Regional Grants Advisor will provide the West Africa Region with the capacity to ensure compliance with donor rules and regulations and high quality reporting and awards management.

Key Accountabilities 

Grants Management

  • Manage a portfolio of European donor awards for the West Africa Region.
  • Conduct regular monitoring of awards both in person and remotely
  • Review and provide substantive feedback on reports; collaborating with and ensuring input from relevant technical and financial staff
  • Review and provide feedback on proposals for private donors, in coordination with the private fundraising team
  • Support budget realignments and grant amendments/modifications
  • Maintain day-to-day communication with donors
  • Serving as single point of contact for field-based grants staff particularly for all post-award issues
  • Provide support to and monitoring of projects to ensure progress against objectives and compliance with donor guidelines
  • In coordination with the compliance team, guide country offices in managing partnerships with local or international partners, ensuring that IRC’s sub-award management policies are being followed
  • Assist country offices with ad-hoc queries on donor compliance issues. Refer non-routine and high level compliance matters to the DAM and Compliance team
  • Ensure lessons learned from finalised projects are fed into the Programme Development team
  • Stay informed about programmatic issues and security and political developments in the region and how they might affect program implementation
  • Ensure country programmes follow internal IRC policies and procedures (e.g. OTIS, PEERS)
  • Travel to provide additional support, training, project monitoring or cover short-term gaps for grants teams in the field

Capacity Building and Training

  • Provide best practice advice related to grant management
  • Develop training materials and carry out training of IRC field staff, as required and in coordination with DAM
  • In coordination with the DAM, develop and maintain work-processes and checklists for grant implementation and report review, as well as record lessons learned

Coordination and Supervision

  • Take part in regular meetings and calls with country teams to provide regular support and updates
  • Supervise where relevant a Grants Assistant in carrying out essential functions as they relate to country program support and donor liaison
  • Coordinate with other members of the West Africa Regional Program Support Team and other PGS members for information sharing and to establish a coherent awards support
  • Coordinate closely with the IRC-DE Senior Management Team and ECHO Management Group to ensure proper management of all ECHO awards


  • Assist in roll-out of AMU and IRC-wide initiatives, as requested
  • Represent IRC externally at country specific meetings, with donors and stakeholder networks
  • Actively participate as a member of the West Africa Regional Team, engaging in strategy development and other initiatives as needed
  • Other duties as assigned by supervisor

Skills, Knowledge and Qualifications

  • French and English proficiency, both spoken and written;
  • Experience with and a strong understanding of DG ECHO, FCDO, AFD, GFFO, requirements strongly preferred;
  • Understanding of other EU, UN or U.S. donors a plus
  • Good understanding of humanitarian aid and development programming
  • Experience in working at a distance and supporting field-based staff
  • Experience writing, reviewing and editing narrative and financial reports and excellent attention to detail
  • Ability to work collaboratively as part of a diverse team and handle a multifaceted workload
  • Good financial management and budgeting skills
  • Ability to analyse and synthesise information
  • Proven organizational skills, detail-oriented, ability to prioritize tasks, and to learn quickly
  • Excellent interpersonal and communication skills: the ability to successfully and effectively liaise with people within and across departments in a multi-cultural environment.
  • Ability to work independently in a very fast paced environment
  • A flexible work attitude and a calm manner
  • Ability to work on own initiative
  • International work experience in a developing country a plus
  • Good IT skills (Word, Outlook, Excel)
  • Ability to travel internationally, sometimes on short notice and to insecure areas

Candidates must have the right to work for the country in which they are applying.

The application deadline is 6th June 2022.

 IRC UK strives to be an equal opportunities employer. IRC UK is committed to equality of opportunity and to non-discrimination for all  job  applicants  and  employees,  and  we  seek  to ensure  we  achieve diversity  in  our  workforce  regardless  of  gender,  race,  religious  beliefs, nationality, ethnic/national origin, sexual orientation, age, marital status or disability.

IRC UK welcomes applications from all candidates, including underrepresented groups and refugees who have the right to work in the UK.


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Posted on: 20 May 2022
Closed date: 07 June 2022 at 23:59
Tags: Intl Development, Management

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