Team Administrator Jobs
We have an exciting opportunity to join our Sport Team. We are seeking a skilled and dedicated individual to join our Opportunities Programme as Sports Manager. In this role, you will play a vital role in overseeing our in-house and community-based Sport Project. Your aim: To help make physical activity accessible to those experiencing homelessness.
About the role:
As the Sports Manager, you will be responsible for The Sport Project. You will be overseeing the day to day running of the project and management of the team including Sports Coordinators, freelancers, volunteers, and peers. You will be leading on expanding the reach of the project, forming partnerships with like-minded organisation and charities and advocating for the importance of physical activity within the homeless sector.
In your role, you will also manage relationships for grant givers and funders, including being responsible for budgets, reporting and reconciliations. Additionally you will support the team in the wider role out of the project across the homelessness community, at time this may involve helping to deliver a proportion of physical activity and helping to engage wider groups of participants and staff.
The approach taken with clients will be psychologically informed, incorporating an understanding of complex trauma and addiction. The outcomes for your role, include developing positive and sustained relationships with external partners and helping to make physical activity accessible.
About you:
- Experience managing staff or volunteers and freelancers.
- Experience and knowledge of managing projects or partnerships.
- Experience working with people from a variety of backgrounds and in different settings.
- Your toolkit includes practical expertise in group dynamics and co-production, or you have the enthusiasm and aptitude to develop these skills.
- Experience of working or supporting vulnerable people, rough sleepers or people with mental health, physical health or substance use support needs.
- A non-judgmental approach to working with multi-disadvantaged/complex needs clients and to promote a strengths-based approach and an understanding of and commitment to Equality, Diversity, and Inclusion.
- Strong team-working and interpersonal skills, maintaining a collaborative approach to delivering .service objectives across work specialisms.
About us:
Single Homeless Project is a London-wide charity. Our vision is of a society where everyone has a place to call home and the chance to live a fulfilling life.
We help single Londoners by preventing homelessness, providing support and accommodation, promoting wellbeing, enhancing opportunity, and being a voice for change. From supporting people in crisis to helping people take the final steps towards independence and employment, we make a difference to 10,000 lives every year across all 32 boroughs.
We offer you more than a job; we offer you a chance to be part of a compassionate, driven team that's committed to making a real difference in people's lives. You'll have the opportunity to lead, co-create, and inspire change while enjoying a collaborative, growth-oriented environment.
Join us in creating a brighter, more hopeful future for individuals in need.
Important info:
Closing Date: Wednesday 1st May at Midnight
Interview Date: Wednesday 8th May
The client requests no contact from agencies or media sales.
Using Anonymous Recruitment
This organisation is using Anonymous Recruitment to reduce bias in the first stages of the hiring process. Our system keeps your personal information hidden until the recruiter contacts you.
Programme Manager
Location: Fully remote; preferably in Liverpool/North West England. International candidates working as independent consultants will also be considered.
Hours: Part time, flexible working arrangements (32 hours)
Salary: £39,000 - £44,000 per annum (pro rata) as UK employee. For international consultants: please note that consultancy rates will be negotiable, depending on your country of residence
Reports to: Worldwide Radiology Director
About Worldwide Radiology (WWR)
We are medical experts applying our skills and knowledge to make a difference in the world. We bring together the global community of medical imaging professionals to make the case for diagnostic imaging.
Since 2017, Worldwide Radiology has been steadily growing from a small group of founding UK radiologists with experience of working in limited resource settings to an international team of around 50 long-term volunteers from a range of different imaging and clinical backgrounds.
We support the development of appropriate, high quality imaging services in low and middle income countries; from central teaching hospitals to remote district clinics. We work together with our partners to build the necessary skills and capacity to improve patient care and we aim to increase opportunities for imaging research focused on local or national healthcare priorities.
At Worldwide Radiology, we operate as a tight-knit team committed to flexibility, collaboration, and work-life balance. As a small charity, we value adaptability and a collective approach, often requiring individuals to contribute beyond their defined roles. We believe in a culture of mutual support, where everyone pitches in where needed, picking up various tasks as we go.
Overview
The Programme Manager role will be crucial to the success and development of the charity. You will be responsible for the management and delivery of 3+ Worldwide Radiology projects, operating across Malawi, Ghana and The Gambia.
The Programme Manager will be responsible for quickly grasping the needs of three ongoing projects, steering them toward desired impact, ensuring compliance with donor requirements, and managing risks effectively to bring these projects into shape.
The successful candidate will be responsible for working with key stakeholders, including our volunteers, partners and donors to build and nurture strong working relationships.
They will contribute to seeking out further grant opportunities within the sector, working closely with the rest of the programmes team and the fundraising team.
The key responsibilities of this post are as follows:
(a) oversee the smooth running of our projects;
(b) provide strong, holistic solutions, focused on operational leadership; and
(c) support the overall growth and development of the organisation.
Role-Specific Responsibilities
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Provide overall day-to-day management for WWR projects and WWR volunteers, reporting directly to the WWR Director.
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Oversee the development and operational execution of detailed work-plans and budgets for WWR programme
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Track all milestones and reporting schedules, taking timely action to ensure they are met.
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Develop and deliver project MEAL activities in collaboration with our external MEAL consultant.
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Produce (gather, collate and edit) high quality, timely project progress, annual and donor-specific reports.
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Oversee the management of partnership agreements and contracts in accordance with the donor specific requirements.
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Support the identification and securing of new grant opportunities in collaboration with the programmes and fundraising teams.
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Communicate administrative and technical information to WWR project partners in a timely, sensitive and effective manner.
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Assist team members, volunteers, partners and members of the public with queries, demonstrating tact and understanding when dealing with complex and serious issues, deliver a consistently high and appropriate level of service and support to individuals contacting WWR.
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Assist with recruitment, onboarding, induction and management of both UK and international WWR volunteers.
Qualifications and Experience
Essential
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Educated to degree level or equivalent work experience.
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Experience in grant or contract management in a humanitarian or development environment.
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Demonstrable experience of adhering to principles, methods, techniques and tools for the effective management and administration of programmes and project lifecycles.
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Demonstrable experience of applying monitoring systems and managing budgets.
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Experience of communicating with a wide range of stakeholders.
Desirable
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Experience working in the nonprofit sector.
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An understanding of global health.
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Experience of working across international partnerships.
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Experience in developing and maintaining effective relationships with international funders, analyse their funding requirements, and work with consortium partners.
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Experience of managing a range of programmes at a middle/senior management level.
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Experience in developing and maintaining relations with institutional donors, analysing their funding requirements, and working with consortium partners.
Person Specifications
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Committed to the values of Worldwide Radiology.
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Passionate and committed to equality and diversity.
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Self-motivated with a flexible, collaborative & positive work ethic.
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Demonstrable commitments to high professional and quality standards.
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Appreciation for a lean, straightforward, and structured approach to work, avoiding unnecessary complexity.
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Good attention to detail with excellent time management skills.
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Solution focused attitude, proportionate to the challenge and organisational needs and a drive to support others to emulate the same.
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Excellent communication, interpersonal, relationship building, presentation and analytical skills.
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Ability to take the initiative and work independently while keeping relevant team members fully informed.
Other Requirements
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Applicants must be eligible to work in the UK (please note this does not apply to internationally-based independent consultants)
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Able to travel within the UK and internationally
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Flexible approach to working hours to meet the needs of the service
How to Apply
Applicants interested in this role should send the following attachments by email:
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Their CV (max 2 pages)
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Letter of motivation (max 2 pages)
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The names, contact numbers and addresses of 2 referees (please state if you are not happy for them to be contacted at this stage)
Please send your application by 5pm, 26th April. Interviews will be held remotely w/c 6th May via Zoom.
Please note that the position will commence no earlier than Monday, 1st July 2024.
We actively welcome applications from individuals from ethnic minorities, disabled persons, and other marginalised groups. We believe in the strength that diverse perspectives bring and are dedicated to fostering an inclusive environment where everyone feels valued and empowered to succeed.
Applicants interested in this role should send the following attachments by email:
- Their CV (max 2 pages)
- Letter of motivation (max 2 pages)
- The names, contact numbers and addresses of 2 referees (please state if you are not happy for them to be contacted at this stage)
Our mission is to improve diagnostic medical imaging capability in low and middle-income countries to enhance health outcomes
The client requests no contact from agencies or media sales.
Are you motivated by the desire to help shake things up and do things differently? Start Network is on a mission to disrupt the Humanitarian system and the Systems Innovation and Change team is at the heart of these ambitions for change.
You will be an advocate for systems change and innovation methods and bring a user-centred and design-led approach to your work. You will help ensure our team’s support to our Hubs, members and other teams is flexible in meeting their needs and aligned with Start Network’s vision for change. You will be key in contributing to the successful development and delivery of the team’s programs and workplan.
To give a sense of the week-to-week work, you are likely to be getting involved in…
• Coordinating various aspects of our team’s project delivery, including setting up workshops, liaison with suppliers, grant management etc.
• Coordinating and, where appropriate, providing innovation technical support to hubs, teams and members drawing on your own experience and/or managing external innovation experts. For example, you may lead on the design of a workshop for a staff team that wants help on a particular challenge, based on innovation and design methods.
• Ensuring that relationships with stakeholders are equitable, effective, open, and transparent
• Supporting the team’s contracting, invoicing, and other administrative needs
• Supporting Hubs, members and Start Network teams to build the capabilities and practices necessary for impactful and sustainable locally led humanitarian innovation
As we are a small team there is great scope for the right candidate to bring their talents to the team and help shape our work programme and impact, as well as having the opportunity to develop your own capabilities and experience.
WHAT IS START NETWORK?
Our purpose is to be a catalyst for system-level change that improves the efficiency, effectiveness and ethics of humanitarian action. We do this by working as a network to develop, test & spread new ways of collaborating and resourcing locally-led crisis response and anticipation.
Our current membership is made up of nearly 100 local, national and international NGOs based all around the world. We also support 10 national and regional hubs made up of civil society organisations and NGOs as our vehicle for devolving power, resources and accountability.
OUR VALUES
WE PUT PEOPLE FIRST: communities come first in our decision-making and programming.
WE ARE BRAVE: we have great ambition and are willing to explore new things and take risks to achieve it.
WE OPERATE COLLECTIVELY: we leverage the value of working as a network, sharing risk and resources, and learning together.
WE ARE INCLUSIVE: we see the value in diverse perspectives and work to remove the barriers that prevent voices from being heard.
WE ARE OPEN: we work transparently and with integrity, building mutual trust in all levels of our work, from governance to programming.
WE ARE ETHICAL: we behave and operate based on key principles of anti-racism, non- discrimination, and anti-colonialism. This is a work in progress.
OUR OFFER TO YOU
• Being a part of a network involved in bringing change to the humanitarian sector.
• Hybrid working with options to work from home and remotely to support your work/life balance
• Employee Assistance Programme through Smart Health ((depends on the country based)
• Family friendly policies, e.g., flexible working, maternity policy, parental leave and more!
• 25 days’ holiday (if UK based) plus 2 company days over the End of Year period for all staff (depends on the country based)
INFORMATION FOR CANDIDATES
Our roles are open to discussion about flexible working. For part-time working and job-shares, please get in touch with us before putting in an application.
Start Network is committed to protecting people, particularly children, at-risk adults and affected populations from any harm. We are also committed to safeguarding staff from any forms of bullying, harassment, sexual harassment, discrimination, and abuse of power as outlined in the Dignity at Work policy. Start Network embraces diversity, promotes equality of opportunity and eliminates unlawful discrimination. We are an equal opportunities employer and treat every
application on merit alone. We particularly encourage applications from disabled, BAME, LGBTQ+ and non-binary candidates. We offer a guaranteed interview scheme for disabled applicants who meet our essential selection criteria set out in the Person Profile.
APPLICATION
Please contact our People and Culture Team if you have any questions or need support with your application.
We use Be Applied, our online recruitment platform which uses anonymised applications and predictive, skill-based assessments which are blind- reviewed to reduce bias.
Closing date: 10th May 2024
We reserve the right to close this vacancy early if we receive a high number of applications and we
may review candidates on an ongoing basis, so please apply early where possible to avoid
disappointment.
Any offer of employment will be conditional subject to relevant checks. Please refer to our privacy candidate privacy notice regarding treatment of your data. Start Network also participates in the Inter Agency Misconduct Disclosure Scheme. The core of the scheme is that participating organisations share information about safeguarding-related misconduct (i.e., sexual exploitation, sexual abuse, or sexual harassment) that a candidate has been found to have committed during
employment, or incidents under investigation when the candidate left employment. For more information regarding this scheme, please visit their website.
The client requests no contact from agencies or media sales.
About the FCDO Centre of Expertise: The Foreign, Commonwealth and Development Office (FCDO) in partnership with Westminster Foundation for Democracy (WFD) has established a Centre of Expertise (CoE) to serve as an authoritative source of expertise, insightful informational resources, analysis, evidence, and advice on “what works” to support democratic governance around the world.
Programme Manager - Centre of Expertise
The Programme Manager will work under the guidance of the Head of the Centre of Expertise to support the delivery of Westminster Foundation for Democracy (WFD’s) role in the Centre of Expertise, leading on the procurement, contracting, monitoring and management of WFD Experts.
They will play an important and vital role within the team responsible for directly responding to requests from the Foreign Commonwealth and Development Office (FCDO) posts for expertise in democratic governance and for managing the deployment of experts where in-country visits are part of the terms of reference.
About You
To be successful in this position, you will be an experienced Programme Manager with the following skills and experience.
Strong Programme Management experience and skills: At least five years’ proven track record in programme management, or in procurement or contracts administration with a background ideally in the international development sector.
- Previous experience working with the FCDO or on an FCDO-funded programme.
- Confidence in drafting and negotiating contracts.
- Good understanding of business processes including the outsource of procured services.
- Experience of implementing or strengthening processes to improve efficiency.
- Experience of and strong abilities in financial administration.
- Experience of working and supporting teams working remotely and cross-collaboration between multiple departments.
- Excellent time management, including ability to prioritise tasks and working to deadlines.
- Strong interpersonal skills and the ability to foster good working relationships.
- Well-developed oral and written communication skills.
- Excellent technical knowledge of Microsoft 365 Platform.
We offer - Remote Working. 4 wellbeing days per calendar year [pro-rata for part-time staff], plus annual leave and public holidays entitlement. (Eligibility for the Civil Service pension scheme option employer contribution up to 28.97%)
Apply: Visit our website - this vacancy will close on 14th April 2024.
Finance Officer
About Internews:
Internews works to ensure access to trusted, quality news and information that empowers people to have a voice in their future and to live healthy, secure, and rewarding lives. We envision a world where everyone can communicate freely with anyone, anywhere, and exchange the news and information they need to shape their communities and the world.
For 35 years and in more than 100 countries, we have worked with our local partners to build hundreds of sustainable organizations, strengthened the capacity of thousands of media professionals, human rights activists, and information entrepreneurs, and reached millions of people with quality, local information, improving lives and building lasting change. On issues ranging from health and the environment to conflict and governance, Internews has developed approaches that harness the power of media and information to create positive change.
Internews is a charity operating internationally, with administrative centres in California, Washington DC, London, and Paris as well as regional hubs in Bangkok and Nairobi. Formed in 1982, Internews currently has offices in Africa, Asia, Europe, the Middle East, Latin America and North America.
Our commitment to a culture of belonging:
Internews is passionate about our core values and about supporting positive change in the world. We pride ourselves on our commitment to innovation and flexibility. We believe that diverse teams are strong teams, and work to support an ethic of belonging, dignity, and justice for all people. Our current team includes a mix of genders, parents and non-parents, the self-taught,and people of multiple races, nationalities, ages, sexual orientations, and socio-economic backgrounds. We are an Equal Opportunity Employer and encourage candidates of all races, genders, ages, abilities, orientations, ethnicities, and national origins to apply, and actively welcome those with alternative backgrounds and experiences.
POSITION SUMMARY:
Performs Accounts Payable function; processes transactions in the accounting system and maintains accounts payable files for vendors. Primary point of contact for questions and assistance regarding entry and payment of invoices.
Essential duties and responsibilities:
· Subject matter expert on Unit 4 ERP System Vendor Master File and accounts payable, provide support to other Internews staff also entering invoices.
· Prepare and enter multi-currency invoices for all payment methods (Barclays wire Transfers, ACH, check, FX, Western Union, etc.), including review for proper coding and approvals.
· Review and research open payables to resolve outstanding issues prior to payment.
· Process recurring remittances according to corporate schedule, including payment of invoices entered by others.
· Processing payments and Provide payment confirmations to appropriate parties as necessary.
· Maintain AP vendor master records in accounting system.
· Organize and maintain A/P files.
· Research vendor payment history in response to queries from Internews staff and others.
· Cross trained as backup staff to other department functions, including PSC payment processing and expense reimbursements and AP mailbox cover.
· Support of commitment accounting and purchase order monitoring
· Maintain Asset Register incl Additions and Disposal, Monthly Depreciation calculation and posting the journals into the accounting system.
· Balance Sheet Reconciliations including Payroll and Bank Reconciliations before month-end close.
· Debtor and Creditor reconciliations and Advances (Cards) before month-end close
· Processing and posting Prepayments before month-end close.
· Income & Expenditure Recording in the accounting system
· Proving support during Statutory and Donor Audits
· Fixed Asset Management.
· Understanding of and demonstrated commitment to upholding Internews Core Values.
· Maintains confidentiality in all matters related to vendors and payments.
· Other duties as assigned. Maintains confidentiality in all matters related to vendors and payments.
Qualifications:
· 3+ years progressively complex accounting experience
· Proven ability to work both independently and as an effective team member.
· Proven ability to prioritize and handle multiple on-going assignments.
· Intermediate expertise in Microsoft Office, particularly Excel
· Excellent organizational skills
· Proven ability to set priorities and manage time effectively.
· Proven analytical and problem-solving ability.
· Ability and willingness to travel to international locations, including challenging or remote locations up to 10% of the time.
· Relevant university degree
· Accounting Degree or Qualified by experience.
· Familiarity with computers and computer software including spreadsheets, word processors, e-mail, and accounting systems.
· Ability to read and comprehend basic instructions, short correspondence, and memos.
· Ability to write simple correspondence.
· Ability to effectively present information in one-on-one and small group situations to other employees of the organization
Vacancy Timeframe:
Deadline for Applications: 30 April 2024
PHYSICAL DEMANDS AND WORK ENVIRONMENT
The physical demands and work environment described here are representative of those that must be met or may be encountered by an employee performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Work hours are generally Monday through Friday from 8:30am to 5pm; occasional irregular hours are required to accommodate international tele-conferences.
The above noted job description is not intended to describe, in detail, the multitude of tasks that may be assigned but rather to give the associate a general sense of the responsibilities and expectations of his/her position. As the nature of business demands change so, too, may the essential functions of this position.
This position will be in the United Kingdom and therefore a successful applicant must be able to demonstrate their right to work in the UK.