Team Administrator Jobs in All International
About INTRAC
INTRAC exists to promote positive social change. We do this by strengthening the wider ecosystems of civil society support and also by supporting civil society organisations themselves. So that these organisations are better able to develop, engage with others, and do what they want to do, better. We are a group of ethical and values-driven practitioners with expertise in civil society strengthening. Through our staff and global network we provide consultancy services, training and practical resources to support civil society actors in different ways.
We are particularly focused on organisational change and strengthening and providing support to strategy development, evidencing impact, and capturing, and responding to, learning. We work with organisations, movements and networks, and to strengthen the enabling environment for civil society. Our ambitious new strategy focuses on strengthening civil society ecosystems, rooted in local culture, methods, practices and knowledge bases, and connected to global learning and debate to enable further sense-making and collective action to change how civil society is supported.
About the role
As Project Officer you will play a central role in the delivery of INTRAC’s consultancy assignments and grant funded projects. This will involve coordinating short and long term projects, involving staff and consultants through our global network and clients around the world, ensuring effective and quality delivery. We carry out a wide variety of assignments, ranging from project evaluations to bespoke in-house training and learning partner roles for complex, multi-country civil society strengthening programmes.
You will work on a range of activities, such as organising and supporting online learning sessions, meetings or focus groups, coordinating feedback, communicating with team members and clients, administrative tasks, to support the smooth running and success of our work.
You will have an eye for detail, experience providing administrative and coordination support to complex projects and will be comfortable carrying out a number of tasks with competing deadlines at the same time.
We are looking for a versatile and dynamic individual, wanting to use their skills to support civil society around the world and with an interest in current debates concerning decolonisation and movements to shift power.
The client requests no contact from agencies or media sales.
About the FCDO Centre of Expertise: The Foreign, Commonwealth and Development Office (FCDO) in partnership with Westminster Foundation for Democracy (WFD) has established a Centre of Expertise (CoE) to serve as an authoritative source of expertise, insightful informational resources, analysis, evidence, and advice on “what works” to support democratic governance around the world.
Programme Manager - Centre of Expertise
The Programme Manager will work under the guidance of the Head of the Centre of Expertise to support the delivery of Westminster Foundation for Democracy (WFD’s) role in the Centre of Expertise, leading on the procurement, contracting, monitoring and management of WFD Experts.
They will play an important and vital role within the team responsible for directly responding to requests from the Foreign Commonwealth and Development Office (FCDO) posts for expertise in democratic governance and for managing the deployment of experts where in-country visits are part of the terms of reference.
About You
To be successful in this position, you will be an experienced Programme Manager with the following skills and experience.
Strong Programme Management experience and skills: At least five years’ proven track record in programme management, or in procurement or contracts administration with a background ideally in the international development sector.
- Previous experience working with the FCDO or on an FCDO-funded programme.
- Confidence in drafting and negotiating contracts.
- Good understanding of business processes including the outsource of procured services.
- Experience of implementing or strengthening processes to improve efficiency.
- Experience of and strong abilities in financial administration.
- Experience of working and supporting teams working remotely and cross-collaboration between multiple departments.
- Excellent time management, including ability to prioritise tasks and working to deadlines.
- Strong interpersonal skills and the ability to foster good working relationships.
- Well-developed oral and written communication skills.
- Excellent technical knowledge of Microsoft 365 Platform.
We offer - Remote Working. 4 wellbeing days per calendar year [pro-rata for part-time staff], plus annual leave and public holidays entitlement. (Eligibility for the Civil Service pension scheme option employer contribution up to 28.97%)
Apply: Visit our website - this vacancy will close on 14th April 2024.
Using Anonymous Recruitment
This organisation is using Anonymous Recruitment to reduce bias in the first stages of the hiring process. Our system keeps your personal information hidden until the recruiter contacts you.
Programme Manager
Location: Fully remote; preferably in Liverpool/North West England. International candidates working as independent consultants will also be considered.
Hours: Part time, flexible working arrangements (32 hours)
Salary: £39,000 - £44,000 per annum (pro rata) as UK employee. For international consultants: please note that consultancy rates will be negotiable, depending on your country of residence
Reports to: Worldwide Radiology Director
About Worldwide Radiology (WWR)
We are medical experts applying our skills and knowledge to make a difference in the world. We bring together the global community of medical imaging professionals to make the case for diagnostic imaging.
Since 2017, Worldwide Radiology has been steadily growing from a small group of founding UK radiologists with experience of working in limited resource settings to an international team of around 50 long-term volunteers from a range of different imaging and clinical backgrounds.
We support the development of appropriate, high quality imaging services in low and middle income countries; from central teaching hospitals to remote district clinics. We work together with our partners to build the necessary skills and capacity to improve patient care and we aim to increase opportunities for imaging research focused on local or national healthcare priorities.
At Worldwide Radiology, we operate as a tight-knit team committed to flexibility, collaboration, and work-life balance. As a small charity, we value adaptability and a collective approach, often requiring individuals to contribute beyond their defined roles. We believe in a culture of mutual support, where everyone pitches in where needed, picking up various tasks as we go.
Overview
The Programme Manager role will be crucial to the success and development of the charity. You will be responsible for the management and delivery of 3+ Worldwide Radiology projects, operating across Malawi, Ghana and The Gambia.
The Programme Manager will be responsible for quickly grasping the needs of three ongoing projects, steering them toward desired impact, ensuring compliance with donor requirements, and managing risks effectively to bring these projects into shape.
The successful candidate will be responsible for working with key stakeholders, including our volunteers, partners and donors to build and nurture strong working relationships.
They will contribute to seeking out further grant opportunities within the sector, working closely with the rest of the programmes team and the fundraising team.
The key responsibilities of this post are as follows:
(a) oversee the smooth running of our projects;
(b) provide strong, holistic solutions, focused on operational leadership; and
(c) support the overall growth and development of the organisation.
Role-Specific Responsibilities
-
Provide overall day-to-day management for WWR projects and WWR volunteers, reporting directly to the WWR Director.
-
Oversee the development and operational execution of detailed work-plans and budgets for WWR programme
-
Track all milestones and reporting schedules, taking timely action to ensure they are met.
-
Develop and deliver project MEAL activities in collaboration with our external MEAL consultant.
-
Produce (gather, collate and edit) high quality, timely project progress, annual and donor-specific reports.
-
Oversee the management of partnership agreements and contracts in accordance with the donor specific requirements.
-
Support the identification and securing of new grant opportunities in collaboration with the programmes and fundraising teams.
-
Communicate administrative and technical information to WWR project partners in a timely, sensitive and effective manner.
-
Assist team members, volunteers, partners and members of the public with queries, demonstrating tact and understanding when dealing with complex and serious issues, deliver a consistently high and appropriate level of service and support to individuals contacting WWR.
-
Assist with recruitment, onboarding, induction and management of both UK and international WWR volunteers.
Qualifications and Experience
Essential
-
Educated to degree level or equivalent work experience.
-
Experience in grant or contract management in a humanitarian or development environment.
-
Demonstrable experience of adhering to principles, methods, techniques and tools for the effective management and administration of programmes and project lifecycles.
-
Demonstrable experience of applying monitoring systems and managing budgets.
-
Experience of communicating with a wide range of stakeholders.
Desirable
-
Experience working in the nonprofit sector.
-
An understanding of global health.
-
Experience of working across international partnerships.
-
Experience in developing and maintaining effective relationships with international funders, analyse their funding requirements, and work with consortium partners.
-
Experience of managing a range of programmes at a middle/senior management level.
-
Experience in developing and maintaining relations with institutional donors, analysing their funding requirements, and working with consortium partners.
Person Specifications
-
Committed to the values of Worldwide Radiology.
-
Passionate and committed to equality and diversity.
-
Self-motivated with a flexible, collaborative & positive work ethic.
-
Demonstrable commitments to high professional and quality standards.
-
Appreciation for a lean, straightforward, and structured approach to work, avoiding unnecessary complexity.
-
Good attention to detail with excellent time management skills.
-
Solution focused attitude, proportionate to the challenge and organisational needs and a drive to support others to emulate the same.
-
Excellent communication, interpersonal, relationship building, presentation and analytical skills.
-
Ability to take the initiative and work independently while keeping relevant team members fully informed.
Other Requirements
-
Applicants must be eligible to work in the UK (please note this does not apply to internationally-based independent consultants)
-
Able to travel within the UK and internationally
-
Flexible approach to working hours to meet the needs of the service
How to Apply
Applicants interested in this role should send the following attachments by email:
-
Their CV (max 2 pages)
-
Letter of motivation (max 2 pages)
-
The names, contact numbers and addresses of 2 referees (please state if you are not happy for them to be contacted at this stage)
Please send your application by 5pm, 26th April. Interviews will be held remotely w/c 6th May via Zoom.
Please note that the position will commence no earlier than Monday, 1st July 2024.
We actively welcome applications from individuals from ethnic minorities, disabled persons, and other marginalised groups. We believe in the strength that diverse perspectives bring and are dedicated to fostering an inclusive environment where everyone feels valued and empowered to succeed.
Applicants interested in this role should send the following attachments by email:
- Their CV (max 2 pages)
- Letter of motivation (max 2 pages)
- The names, contact numbers and addresses of 2 referees (please state if you are not happy for them to be contacted at this stage)
Our mission is to improve diagnostic medical imaging capability in low and middle-income countries to enhance health outcomes
The client requests no contact from agencies or media sales.
Internews seeks an experienced Project Director for a four-year European Commission (EC)-funded project to advance the global response to increasing the resilience of at-risk independent media. The Project Director will lead and manage a consortium of four international NGO and academic implementing partners, overseeing and coordinating the design and implementation of a diverse portfolio of activities in multiple countries worldwide, as well as project monitoring and evaluation and a robust learning agenda. Strong skills in project financial management and communications are required.
ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned.
· Lead the Inception Phase of the project, working closely with consortium members, the EC, and other awardees to finalize target country selection, select research initiatives, draft the project workplan and monitoring and evaluation plan, and determine country-based activities.
· Serve as Internews’ primary point of contact with the European Commission, establishing and managing strong partnerships and dialogue with EC representatives in Brussels as well as country-level delegations.
· Effectively manage the project consortium, ensuring transparent communication processes and protocols.
· Pro-actively coordinate activity design and management with Internews Regional and Thematic Directors who manage Internews programming in key geographic regions and technical areas.
· Provide strategic, operational and representational assistance to ensure that activities are meeting their goals and targets, recommending program adjustments when necessary to keep the project on track;
· Regularly travel to London and Brussels, as well as target countries, for project and donor management purposes;
· Cultivate and strengthen relationships with local partner organizations and ensure that implementation is responsive to the needs of partners and beneficiaries;
· Track and report project progress and activities monthly against work plans;
· Oversee program monitoring and evaluation to ensure effective implementation and to measure activity impact;
· Working with the Monitoring and Evaluations specialist and team, ensure a robust learning agenda and deliver a learning symposium at project’s end with the consortium and EC.
· Maintain a thorough knowledge of key issues affecting independent media (print, broadcast, digital), and a general understanding of the challenges and opportunities facing independent media globally;
· Ensure the project is in compliance with all grant and cooperative agreement rules, requirements and regulations as well as with Internews internal policies and procedures;
· Serve as the primary budget authority over the project, responsible for ensuring all costs charged to the project are allowable, reasonable and correctly allocated;
· Accept fiduciary responsibility for all funds advanced for the purpose of the project;
· Understanding of and demonstrated commitment to upholding Internews’ Core Values.
SUPERVISORY RESPONSIBILITIES
Manage and oversee all project staff.Carry out supervisory responsibilities in accordance with the organization's policies and applicable laws. Responsibilities include interviewing, hiring, and training employees; planning, assigning, and directing work; appraising performance; addressing complaints and resolving problems.
QUALIFICATIONS
· At least 10 years of experience in media and program development, including senior-level management of personnel and financial administration;
· Donor grant management experience with EU funding and wider donor experience is essential;
· Professional experience in the media sector is an asset; experience managing assistance programs supporting media and/or civil society required.
· Experience as a manager or trainer with professional capacity-building programs for journalists and media outlets an asset.
· Demonstrated knowledge and experience in some or all of the following areas:traditional, digital, and social media; media and internet law and policy; information disorders/ disinformation; and/or sustainability models for media;
· Excellent soft skills, including diplomacy, interpersonal and communication skills, with a problem-solving attitude and as a self-starter who works both independently and as a collaborative team player;
· Willingness to travel regularly to London and Brussels, as well as target country visits;
· Additional language skills are a plus;
· University degree or equivalent experience.
Vacancy Timeframe:
Deadline for applications: 09 May 2024
Candidates must submit a succinct cover letter of no more than 2 pages explaining how they satisfy the requirements of the role, and a CV highlighting relevant experience. Successful candidate will also be asked to provide three professional referees, one of whom must be from their most recent employer.
The above noted job description is not intended to describe, in detail, the multitude of tasks that may be assigned but rather to give the associate a general sense of the responsibilities and expectations of their position. As the nature of business demands change so, too, may the essential functions of this position.
This position will be located in the United Kingdom and therefore a successful applicant must both be present in the UK for the duration of the assignment and be able to demonstrate their Right to Work in the UK in order to commence employment.