Intl Development Jobs
Office Coordinator (Maternity Cover)
The Office Coordinator position is responsible for the general day-to-day operations of the London, UK office. Due to the nature of this position, work must generally be performed within a 30 hours / week timeframe (M-Fri). This role is an in-office role.
ESSENTIAL DUTIES AND RESPONSIBILITIES include the following, with other duties upon request:
· General administration as required: call handling and forwarding, front door access controls, post management, post requests, staff access, etc.
· Support of facilities management: oversight of cleaning and maintenance contractors, management of office supplies and procurement, equipment maintenance requests, liaison with building management.
· Facilitating work from home set-ups and procurement and coordinating distribution to personnel as requested.
· Facilitating new starter set-up in collaboration with P&C (HR) & IT inclusive of onboarding, office orientation, etc.
· Responsible for ensuring a clean, safe, tidy, and professional office environment at all times.
· Ensuring the office is health and safety compliant and maintain a knowledge of UK regulations for workplace management.
· Manage any office security systems and accounts, fire drills, fire equipment maintenance, or required inspections. Maintain the fire safety equipment and ensure fire extinguishers are services and smoke alarms / detectors are functioning – conduct fire safety awareness training upon request.
· Manage corporate relationships and partnerships such as shipping vendors, office accounts, and more.
· Ensure the payment of facilities invoices within payment deadlines, including invoice tracking and coding.
· Manage and maintain key office supplies (including pantry supplies, office materials, first aid supplies, etc.). Inventory and maintenance of the storage unit.
· Manage the office access controls / visitor protocols of the office space and coordinate security enhancements / improvements upon request.
· Provides administrative support to the Grant, Contracts & Compliance Department in the coordination of contracts received to and shipped from the London office.
· Supporting staff in the office with questions, inquiries, and support needs.
· In all duties, uphold Internews’ Core Values and demonstrate commitment to fostering a culture of Belonging, Dignity, and Justice.
ADDITIONAL AD-HOC RESPONSIBILITIES upon request may include:
· Coordinates office wide events and meetings including staff meetings, holiday events and special visitor events.
· Other corporate (ad-hoc) special projects as required.
QUALIFICATIONS
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.
· Previous or current office administration experience.
· Ability to work in-person from the London-office 4 days a week.
· Demonstrable experience dealing with a wide range of internal and external stakeholders at varying levels of seniority and public profile.
· Ability to communicate effectively with people at all levels, and build collaborative working relationships.
· Ability to work effectively under pressure and demonstrate a calm, confident and flexible approach to work.
· Proficient use of Microsoft Windows environment and MS Office applications including MS Word, Excel, Outlook, Teams and Explorer.
· Organized, logical, detail oriented.
· Relevant higher academic qualification/s or equivalent professional experience.
· Fluent spoken and written English
PHYSICAL DEMANDS and WORK ENVIRONMENT:
The physical demands and work environment described here are representative of those that must be met or may be encountered by an employee performing the essential functions of this job. Reasonable adjustments may be made to enable individuals with disabilities to perform the essential functions.
Expected office hours are generally Monday through Friday from 09:00am to 5:30pm.
Vacancy Timeframe:
Deadline for applications: 11 May 2024. Applications will be reviewed as and when they arrive.
The above noted job description is not intended to describe, in detail, the multitude of tasks that may be assigned but rather to give the associate a general sense of the responsibilities and expectations of their position. As the nature of business demands change so, too, may the essential functions of this position.
This position will be located in the UK, therefore the successful candidate will need to both be present in the UK throughout the duration of their assignment and be able to demonstrate their Right to Work in the UK prior to the role start date.
Sightsavers is looking for a monitoring, evaluation and learning (MEL) professional with advocacy experience within an NGO/INGO to support monitoring advocacy work across the organisation. This is a 9 month fixed term contract to cover parental leave.
Location: Kenya - Nairobi / remote, Ghana - Accra
ontract: 9 month Fixed Term Contract
Hours: Flexible/ part time / full time.
The role of Global Advocacy Monitoring Adviser can be full time (35 hours, Monday – Friday) or part time (ideally 28+ hours, flexible.) with some flexibility around hours worked.
Responsibilities
About the role
We are looking for an experienced monitoring, evaluation, analysis, and learning professional with strong understanding and experience of advocacy within an NGO/INGO. You will play a key role in ensuring advocacy in Sightsavers is monitored effectively, and input on Sightsavers strategic data analysis. Building on Sightsavers existing advocacy data systems, you will ensure effective data collection, visualisation and analysis; ability to develop dashboards using PowerBI would be of particular interest, although this is not essential.
Key duties will include:
- Delivering systems for collecting, managing, and analysing information about national advocacy
- Lead on the coordination of Sightsavers’ Voluntary Stakeholder Review of SDG implementation
- Strengthening systems for sharing lessons about what works and identify challenges that are faced by multiple countries
- Engaging in internal Policy and Global Advocacy and organisational processes
The post holder may be expected to travel internationally once or twice within the 9-month contract.
This is a varied role, please read the job description for full details.
Skills and Experience
Knowledge, Skills and Related Experience:
Essential
- Degree or higher in a Social Science, or equivalent working experience
- Experience of supporting national advocacy within a global advocacy strategy within INGO/NGOs
- Significant experience of monitoring, evaluation, and learning within an INGO context
- Experience working with data management information systems and applying data analysis/statistical techniques to data
- Knowledge of current issues and best practice in development particularly in advocacy monitoring and evaluation
- Ability to influence organisational strategy and promote change internally
- Ability to develop and implement effective advocacy plans and MEL systems
- Effective communication and relationship building skills with internal and external audiences
Desirable
- Experience of advocacy is essential for this role. Advocacy within human rights, and/or advocacy at an international level, would be desirable, although not essential.
- Ability to develop and manage data visualisation, notably creating Dashboards in PowerBI
- Expertise in building staff capacities to develop and deliver effective advocacy monitoring strategies
- Experience of working effectively as part of an international team
Next Steps
To apply for this exciting new opportunity, please complete an application via our recruitment portal. We are particularly interested in learning of your motivations for applying.
We anticipate that remote interviews will take place from mid-May and the evaluation process will include a two-stage interview.
Closing date: 29 April 2024
As an equal opportunity employer, we actively encourage applications from all sections of the community. Sightsavers is a Disability Confident Leader and qualified people with a disability are particularly encouraged to apply.
The client requests no contact from agencies or media sales.
Location:Zambia/Tanzania/Kenya or Uganda Contract:Fixed term contract 2 years (renewable) Salary:Local Terms and Conditions apply
Sightsavers are actively looking to recruit a Regional Safety and Security Officer (RSSO), East Africa to join their security team. Reporting to the Head of Security - Africa Operations, this position will be responsible for overall operational management for Sightsavers in Zambia, Tanzania, Kenya and Uganda.
In collaboration with country directors and security focal points (SFPs) the Regional Safety and Security Officer will manage security risks in countries of operation. Responsible for all aspects of security management at a regional level.
The post-holder will manage and report all security incidents, conduct and review risk assessments, monitor intelligence sources and all regional security developments. They will produce detailed analysis on specific threats to the senior management team and contribute to monthly security reporting. They will assess and approve all travel and activities in their region and deliver new security projects in the region.
- A proven successful track record of safety and security at country or regional level within East Africa
- Extensive network of contacts within the region
- Professional experience in the development or humanitarian sector
- Fluency in French and English both written and spoken
- Experience working in remote and high risk environments
- Crisis/incident management experience
- Risk assessment, contingency planning and maintaining security documentation
- Ability to engage confidently with a variety of stakeholders, including Sightsavers staff across the region, other INGOs and government partners.
- Can work autonomously and recognise when to escalate risk threats
- Available to travel extensively within the region to directly support country offices
- Proven background in delivering security training to staff
- Degree educated in security/intelligence/conflict studies/international relations
- Security certification such as ASIS, CPP, PCI, PSP or CPO
This Regional Safety and Security Officer opportunity is a highly varied and involved role. The above is not an exhaustive list of duties or required professional skills. Please see the job description for full details.
The deadline to apply is 21 April 2024 23.59 BST UK.
The interview process will be in two stages. First stage will be a written task lasting up to an hour. Candidates who are successful as this stage will then be invited to either a face to face or virtual interview lasting up to 1 hour. Interviews are intended from 6 May onwards. We reserve the right to close this ad early.
To apply please simply use the link provided.
As an equal opportunity Employer we actively encourage applications from all sections of the community. Sightsavers is a Disability Confident Leader therefore qualified people living with a disability are particularly encouraged to apply
Sightsavers is an employer that does not tolerate any form of harassment and has zero tolerance for sexual exploitation and abuse. All potential candidates will be subjected to rigorous background checks and controls.
The client requests no contact from agencies or media sales.