Hello, we’re Kaleidoscope. We’re a consultancy of a different kind. We work to improve health and care. We are looking for an office manager to join our team part-time. The role has a number of responsibilities, but the main one is to organise our space and ensure the office runs smoothly. This is both an operations and people role.
Are you passionate about organising people, things and spaces? Do you want to be part of a company that puts kindness at the heart of its work? Do you have an interest in health and care, and maybe a bit of experience in accounting, or a willingness to learn about it? Then this is the role for you.
Who we are
Since we were established five years ago, we’ve grown from 2 to 33 great people. Although we’ve grown rapidly, we’ve not lost sight of why we were set up. As a social enterprise, we use our earnings to further our mission: to work with others to create a future that is connected, kind and joyful.
We meet this mission by advising clients across public, private and voluntary sectors in health and care on their strategy, supporting networks and partnerships, carrying out evaluations, and designing and facilitating a whole host of face-to-face and digital events.
Our first requirement is that you’re kind. Life is too short to work with people who aren’t. Second, you’ve got to be somewhere on our wavelength. We’re not a typical organisation, so you will need to be open to a different way of doing things and be able to deal with uncertainty.
Beyond this, there is no ‘right’ sort of Kaleidoscopian. We want a company inclusive of different and unique people. If you’re reading this wondering ‘is it really for me?’ please get in touch to chat. We have needs, you have something to offer, and we want to see if these two can match.
What we’re looking for
We know how important diversity and inclusion is as an organisation and for fulfilling our mission of creating a world that is kind, connected and joyful. We are committed to creating a company that ensures a diversity of voices in all parts of our work.
We particularly encourage applications from groups that are currently under represented at Kaleidoscope, including people from ethnic minority groups, disabled people, and people with gender diverse identities. We have flexible working policies, and would be happy to discuss flexible working requirements with any candidates.
We are looking for applicants who are proactive, organised, practical and responsive to your colleagues’ needs.
In short, if you are like ‘Marie Kondo – office edition’, are willing to learn some software and have an interest in some accounting tasks, you might be who we are looking for.
The role can be partly shaped around your expertise and the direction you think it should take, but will include the following:
- Managing our office space – for example, owning the processes that our team use to access the office, ordering stock and supplies, making sure our workplace complies with Covid-19 requirements.
- Writing the ‘shared space’ policies and producing ‘how to’ content that helps Kaleidoscopians to live their best office life.
Working with others to write our new health and safety policy.
- Taking care of important administrative duties – for example, ensuring new employees have access to the office, making sure that mail is collected from reception, managing our corporate email account.
- Managing our relationship with the cleaner and building reception.
- Managing some of the office budgets – for example, cleaning and office supplies.
- Helping our finance team to chase and process paperwork.
- Basic accounts processing using Xero software.
As we are not a typical organisation, you will have a say in important decisions about both your role and the wider organisation.
But I’m afraid if you’re not kind, well, we might as well part company now.
Salary and hours
At Kaleidoscope pay is decided through a mix of individual decision and whole organisation discussion. When you join, we’ll make you an offer in the range of £25,000 to £30,000 pro-rata based on your skills and experience.
Within your first year you will ‘own’ your salary decision: we can tell you more about that if we meet.
This is a part-time role of between 25 and 30 hours per week. We are open to flexible working, as some tasks can be performed remotely, but you will need to come to the office on a regular basis.
We are based in Surrey Quays, London SE8.
How to apply
To apply, we’d like you to write up to 500 words on what, in your view, makes for a smooth functioning and efficient office and what tools or secret weapons would you use. How would you bring kindness, connection and joy in your everyday work?
Email this by 11pm, Sunday 13 February along with:
- a covering letter of your relevant experience and how you meet our requirements (no CV’s please!)
- written confirmation that you have the right to work in the UK
- your contact number
- where you saw this job ad.
Please only put your initials and day and month (not year!) of birth at the top of both your submission and work experience.
We do not want further information (such as place of education, academic qualifications, hobbies, address) beyond this.
Please submit your application as a Word or Google document if possible.
Interviews are likely to be held on 1 and 2 March over Zoom.
What questions do you have? Do look at around our website or email us – if you have specific queries we can help with.
Thanks very much – we hope to hear from you