Dalston, Greater London
£43,500 pro rata
Contract, Part-time, Temporary
Job description



Founded in 2011, Kaleidoscope Trust works to uphold the human rights of lesbian, gay, bisexual and transgender (LGBT+) people in countries around the world where they are discriminated against or marginalised due to their sexual orientation, gender identity and/or gender expression. We work with British and international institutions and partners to support the work of LGBT+ activists to bring about positive legislative, policy and social change for LGBT+ people everywhere.



The Role:

This is an exciting opportunity to join a small, creative and influential NGO as we deliver our international activities championing the equality and human rights of LGBT+ people. To support this work, we now seek a hands-on Finance and Compliance Manager to join our team.

The post-holder will be responsible for leading on strengthening and streamlining Kaleidoscope Trust’s compliance and financial management and control processes and procedures, as required. The successful candidate will work collaboratively with a variety of stakeholders, including the programmes team, the Executive Leadership Team and the Board Treasurer, to provide high quality financial data and analysis to support making strategic financial decisions at both the organisational and programmatic levels. They will ensure strong, compliant financial performance, and that the Trust’s resources deliver value for money and are being used efficiently for maximum impact. The post-holder will also liaise with the auditor on bookkeeping matters as required, and will have management responsibility for the Finance and Programmes Administrator.


Key Responsibilities:



  1. Review and strengthen Kaleidoscope Trust’s financial control processes and procedures in collaboration with relevant stakeholders as needed, ensuring financial administration is streamlined and complies with both internal policies and external contractual and legal obligations
  2. Upskill colleagues on finance and compliance, ensuring a good level of knowledge of and adherence to relevant policies, processes and procedures
  3. Keep abreast of changes to relevant charity law and best practice to ensure high quality financial management



  1. Manage the Finance and Programmes Administrator to ensure efficient book-keeping and records management for the organisation’s accounts, including the collation of all receipts in line with donor guidelines
  2. Oversee the monthly payroll process in conjunction with the payroll provider and the Treasurer
  3. Advise colleagues on financial matters for proposals and donor reporting, including related to risk and mitigation, and contribute to the preparation of related documents (e.g., budgets, risk registers) as necessary

4.     Manage, mentor and develop the Finance and Programmes Administrator


    Reporting and analysis

  1. Establish and manage regular financial planning and review processes, and prepare and communicate accurate reports and analysis of the financial performance of different organisational and programmatic budgets, to support informed and strategic decision making with budget holders

2.     Manage period and year-end close, ensuring records and documentation are in order, sense checking data and making recommendations and decisions on the application of related policies

  1. Prepare financial statements for audits and expenditure verification, as needed



  1. Review and strengthen Kaleidoscope Trust’s compliance processes and procedures, in collaboration with relevant stakeholders, ensuring they are streamlined and fulfil requirements of both internal policies and external contractual and legal obligations
  2. Upskill colleagues on compliance issues and matters as needed, ensuring a good level of knowledge of relevant policies, processes and procedures
  3. Advise colleagues and develop systems to ensure handling of data is in line with General Data Protection Regulation (GDPR) requirements and those of other applicable data protection laws and policies
  4. Ensure Kaleidoscope Trust’s system for due diligence checks on new suppliers, sub-awardees, etc., is robust, as needed
  5. Support the Executive Leadership Team and Board Treasurer with preparing inputs for the Board’s Audit and Risk Committee


Skills and Competencies:

We are looking for a candidate with substantial experience, preferably with a charity and in an international context, who can demonstrate:


Education and experience with:

  • Setting up financial management and reporting systems
  • Budget management, reconciliation and reporting
  • Establishing and carrying out regular financial planning and budgeting processes
  • Providing precise bookkeeping and maintaining accurate records
  • Timely payroll management
  • Contributing to the design, management of and reporting on high-value, complex, multi-stakeholder grants
  • Working with institutional funders’ financial requirements

Knowledge and understanding of:

  • Proper financial management and compliance principles, processes and procedures
  • Using Microsoft Excel (Google Sheets a bonus) to create reports
  • Financial management and accounting systems, ideally Xero
  • Risk management and mitigation, with regard to organisational compliance and financial matters especially
  • Gift Aid regulations, processing and reconciliations


Personal qualities/skills:

  • Commitment to Kaleidoscope Trust’s mission to advance the human rights of LGBT+ people
  • An understanding of how a human rights organisation operates in an international context, or a willingness to learn
  • A collegial, adaptable and detail-oriented approach to facilitating the inputs of people contributing to a multi-stakeholder process, including in cross-cultural environments
  • Excellent written and oral communication skills and experience of presenting complex issues to audiences with differing levels of knowledge of and confidence with finance and compliance matters
  • Good time management and problem-solving skills
  • Confident working as part of a team and with managing the on-time delivery of tasks from various colleagues
  • Willingness to “pitch in” and support colleagues outside the parameters of the job description where necessary


Terms and Conditions:

  • This role is part-time (four days per week) for a fixed term until 31 March 2021 (with possibility of extension)
  • The salary is £43,500 p.a. pro rata plus pension contributions
  • The post-holder is entitled to pro-rata standard annual leave plus bank holidays
  • The post-holder will be managed by Kaleidoscope Trust’s Deputy Director
  • The post-holder will be based out of Kaleidoscope Trust’s offices in Dalston, London, however will be expected to work from home (like all other staff) during the pandemic until the organisation deems it safe to return to the office
  • Standard core hours of work are 9:00am - 5:30pm with possible requirement to work very occasionally at evenings and weekends (which will accrue Time Off In Lieu)
  • The post-holder must possess the right to live and work in the United Kingdom for the period of the contract
  • Start date: As soon as possible


How to apply:

Kaleidoscope Trust is committed to equality and diversity and we particularly encourage applications from women, all sections of the LGBT+ community and Black and minority ethnic communities.


Please send your CV and a one-page covering letter explaining:

(i) your interest in joining Kaleidoscope Trust, and

(ii) your relevant experience as per the skills and competencies outlined above.

Please email the documents, along with a completed Recruitment Monitoring and Analysis Form, to recruitment[at]kaleidoscopetrust[dot]com, titling your communication: “Vacancy: Finance and Compliance Manager”.

Closing date:  29 October 2020 

Interviews: via Zoom, week commencing 2 November 2020


More about Kaleidoscope Trust
Kaleidoscope Trust

Established in 2011, Kaleidoscope Trust works to uphold the human rights of lesbian, gay, bisexual and transgender (... Read more

Posted on: 08 October 2020
Closed date: 29 October 2020
Job ref: Finance and Compliance Manager
Tags: Finance, Governance