MAIN PURPOSE OF JOB:
Operating as an integrated part of the Living Well UK team the post holder will be responsible for administering finance duties on a day-to-day basis as per the key duties and responsibilities.
Additionally, and in partnership with the Board and senior managers, you will implement any agreed changes to the delivery of the finance function.
You will contribute to the development of the organisation’s strategy and business plan and ensure that the aims and objectives arising from this are implemented in an effective and efficient manner.
MAIN DUTIES AND RESPONSIBILITIES
- Preparation of monthly management accounts and associated forecasts, undertaking analysis and reporting to Trustees of Living Well UK, the Board of Living Well Consortium and managers as required.
- Undertake and improve the month end financial process, including bank reconciliation, accounts receivable reconciliation, accounts payable reconciliation and payroll reconciliation.
- Management of the year-end audit process and preparation of annual statutory accounts compliant with the regulations for companies and registered charities in order to obtain a clean audit report. Responsible for ensuring audit adjustments are appropriately posted within the accounting system.
- Manage the production, implementation, maintenance and documentation of financial procedures and controls.
- Manage the payroll system and payments to the organisation’s pension provider.
- Manage the organisation’s VAT and corporation tax position, including quarterly VAT returns.
- Contribute to and drive performance against financial targets using appropriate systems.
- Support the development of potential new services, assisting with the preparation of budgets etc.
- Support the management team by preparing financing analysis and reporting as requested.
- Assist the CEO in facilitating the Board of Trustees.
- Undertake delegated responsibilities to ensure compliance in line with Company Secretary’s responsibilities.
- Manage grants, trusts and small awards to other organisations.
- Oversee key HR functions ensuring continued compliance with legislation and good practice.
- Ensure the organisation is fully and appropriately insured and that archives are appropriately retained and stored.
- Undertake any other related duties that are consistent with the job.
(E = Essential; D = Desirable)
- To degree level or equivalent (E)
- Qualified with a recognised accountancy body (E)
- Financial experience in a related field e.g. charitable finance. (E)
- High level understanding of relevant charity and company law. (D)
- Experience of preparing management accounts and budgets and book-keeping. (E)
- Responsibility for managing payroll. (D)
- Responsibility for managing VAT, PAYE and NIC (E)
- Experience of IT based systems relevant to the organisation’s activities (E)
- Exceptional levels of integrity and professional judgement. (E)
- A proven track record of working in a team and supporting colleagues. (E)
- Experience of working with auditors (E)
- Experience of providing financial overview to boards and executive committees (E)
- Charity finance and accounting practices (E)
Skills & Abilities
- Ability to work on your own initiative but with a strong sense of team identity that supports team development and management objectives (E)
- Excellent administrative, recording and reporting skills (E)
- An excellent standard of numeracy and literacy and excellent attention to detail and accuracy (E)
- Excellent verbal and written communication skills. (E)
- Ability to work flexible hours as required. (E)
- Ability to work as an effective member of a team. (E)
- Ability to present in a professional manner. (E)
- Proficient in use of ICT, MS Office (including strong excel skills) and knowledge of SAGE 50. (E)
Attitudes & Values
- A commitment to deliver to individual and organisational targets. (E)
- Empathy with the aims and values of the organisation. (D)
- Commitment to continuous improvement including own professional development. (E)
- Willingness to be flexible and dynamic as organisation needs change. (E)
- Commitment to principles of Equal Opportunities. (E)
Due to the nature of this post it is subject to a Disclosure and Barring Service (DBS), criminal records check.
This job description will be agreed between the jobholder and the manager to whom he/she is accountable. It may be reviewed in light of experience, changes and developments.
The information being handled by employees of Living Well UK is strictly confidential. Failure to respect the confidential nature of this information will be regarded as a serious breach of regulations, which will result in action under the Disciplinary Policy including possible dismissal. In the case of computerised information, could result in prosecution for an offence or action for civil damages under the Data Protection Act 1998.
Employees must take reasonable care and be aware of the responsibilities placed on them under the Health & Safety at Work Act (1974) and to ensure that agreed safety procedures are carried out to maintain a safe environment for employees, patients and visitors.
Living Well UK is committed to Equal Opportunities in Employment and therefore it is the aim of Living Well UK to ensure that no applicant or employee receives less favourable treatment on grounds of gender, disability, religion, race, colour, sexual orientation, nationality, ethnic or national origins or is placed at a disadvantage by conditions or requirements which cannot be shown to be justifiable.
Living Well UK is responsible under the existing equality and diversity legislation to ensure equality issues are promoted and you are expected to work with Living Well UK to fulfil these obligations, Living Well UK policies and codes of good practice.
This job description may be subject to change in consultation with the post-holder.
The client requests no contact from agencies or media sales.