NW3, London
£30,000 - £40,000 per year
Permanent, Part-time
Job description

London School of Mosaic is looking for an experienced Finance Manager to oversee the charities finances during a time in which we undertake major building expansion works. 

We teach the craft of mosaic, setting a gold standard for applied mosaic studies while maintaining an ethos of inclusive diversity. The charity opened as a School in August 2017, growing out of the work of Southbank Mosaics CIC. Based in Camden we run a range of courses for students from 14 years to adults. In 2021 we are opening over 100 artist studios and community spaces adjacent to the school as part of a GLA Good Growth Fund supported project.

Job Purpose

  • Reporting to the Director and Trustees, the role is the first contact point for financial matters and oversees the budgets and accounts for the organisation
  • Agrees and manages the budget, forecast needs and secures new funding.
  • Manages our office and handles enquiries alongside other team members
  • Makes a difference, uplifting a neighbourhood working alongside staff and residents

Financial Management

  • Strategic financial planning and budgetary control, including the development and maintenance of a comprehensive budget model covering income and expenditure, balance sheet and cash forecasts
  • Oversee the management and coordination of all financial reporting including to funding agencies, with development and monitoring of contract and grant budgets
  • Ensure the annual accounts of the preceding year are prepared in time for the June/July Trustee meeting
  • Oversee all purchasing and payroll activity for staff and participants
  • Work with the Director on the strategic vision, concentrating on finance, including fostering and cultivating stakeholder relationships on city, regional, national and international levels, as well as assisting in the development and negotiation of contracts
  • Develop and maintain systems of internal controls to safeguard financial assets
  • Ensure financial controls are installed with substantiating documentation to pass independent and governmental audits within current legislation
  • Oversee the coordination and activities of independent auditors ensuring compliance issues are met, and the preparation of the annual financial statements is in accordance with regulations
  • Attend Board and Subcommittee meetings; including being the lead staff on the Finance Committee
  • Advise and report on LSoM’s Reserves and Pension Plan
  • Create monthly management reports (or more frequently if requested), financial statements and cash flow projections for use by Executive management, as well as the Finance Committee and Board of Trustees.
  • Create and oversee the maintenance of the inventory of all fixed assets, including assets purchased with investment funds (computers, etc.) assuring all are in accordance with regulations.
  • Support the Director in project managing the development of the site: including the canteen and art studios.

Income generation: Fundraising and Sales 

  • Assist the Director in updating the business plan including ways of maximising fundraising potential with an initial target of match funding investment support with grant support. This includes fostering and cultivating relationships at a local, national and international level
  • Assist with the negotiation of contracts
  • Oversee the quality completion of appropriate funding applications
  • Be responsible for ensuring all reporting and accounting requirements are fulfilled with regard to grants and subsidies
  • Develop sales of the company with our team, so that there is a variety of sources of income and adherence to trading regulations
  • Optimise income by researching new student streams and extend the charity’s customer base
  • Work with the artistic team to produce accurate and informative reports for funders

Ad hoc

  • During the development phase of the Camden Garage Studios (2020-2021) you will work closely with Public Works Group architects, as well as contractors on site. You will be the main point of contact for making payments and ensuring the GLA OPS is regularly updated, grant claims are submitted on time and payments made for work completed. You will effectively project manage the finances for this development.
  • Start an Endowment Fund to support student welfare and the future development of LSoM
  • Investigate cost-effective benefit plans and other fringe benefits which the organization may offer employees and potential employees with the goal of attracting and retaining qualified individuals.
  • Assist in performing all tasks necessary to achieve the organization's mission and help execute staff succession and growth plans.
  • Organise insurance for the business
  • Advise on development of the Community Benefit Society

Office management and day-to day administrative tasks

  • Being a point of contact for our students (e.g. about fees) and those enquiring about our courses and sessions by answering phone and [email protected] account (shared with other staff)
  • Liaise with Camden Garage Studios Manager for accounts
  • Monitoring our short course bookings 
  • Staff open days
  • Help with running social impact sessions
  • Ordering stationary and sanitary products

Experience and professional standards required

  • Experience of financial management and accounting at an appropriate level in an arts organisation, at a college or university, a local authority or charity
  • An undergraduate degree in either finance, accounting, business and/or arts management, or related discipline
  • Proven computer literacy, particularly in excel to produce accurate, clear and timely reports
  • Highly numerate with excellent knowledge of budgeting, being able to understand and interpret financial information
  • Excellent oral and written communication skills with the ability to prepare reports, proposals, minutes and email communication tailored for a wide variety of audiences
  • Meets deadlines within the budget development cycle to the requirements of the director and trustees and thinks ahead of time
  • Ability to work on own initiative and as part of a team, including the ability to speak comfortably with people at all levels
  • Entrepreneurially-minded with a “can-do” attitude, strong organisational and administrative skills
  • Sympathetic to the objectives and philosophies of inclusion, diversity, social enterprise and progressive education
  • Support the ethos of re-cycling and reducing our carbon footprint
  • Proven experience of managing a varied and heavy workload with changing priorities at times
  • Ability to promote an environment where others feel inspired, engaged and motivated
  • Ability to accurately interpret complex information and recommend sound, well-considered decisions and judgements
  • Ability to identify and overcome challenges, offering workable and considered solutions

Desirable    

  • Experience with accounting in Quick Books
  • Experience of working or volunteering in an organisation that delivers social impact and works with the most vulnerable in our society
  • Experience of professional fundraising for a charity or business, with demonstrable achievement in Trust Fundraising and with experience in other areas - track record of delivery
  • The ability to develop workable systems to monitor and account for measurable outcomes for each separate fund-raising activity, both in direct income/expenditure ratio terms and within the wider and longer term awareness, marketing and fund-raising development cycles
More about London School of Mosaic
About
London School of Mosaic

London School of Mosaic (LSoM) teaches the craft of mosaic, setting a gold standard for applied mosaic studies while maintaining an ethos of in... Read more

Refreshed on: 31 August 2020
Closed date: 18 September 2020
Tags: Finance, Management

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