EC1N, London
£32,400 - £34,300 per year
Permanent, Full-time
Job description

I. Position Summary
The Grants Associate will support Malala Fund’s grants administration as an integral member of the Programmes Team. Working directly with members of the Grants Team, they will support the grant portfolio through due diligence, preparation of grant materials and data management of awarded and proposed grants; and will assist the team in the management of Malala Fund grantmaking initiatives, work plans and budgets. They will support administration of the online grants management system to ensure system accessibility and grants data accuracy. The ideal candidate is a highly organised individual with strong analytical skills who thrives in a fast-paced, detail-oriented, diverse environment.

II. Responsibilities

Grants Management

  • Manages  due diligence of grant applicants; including ensuring financial, legal and administrative compliance.
  • Prepares grant agreements and grant disbursement requests.
  • Ensures grant files are accurate and current across multiple data storage platforms.
  • Assembles grant data for internal and external Malala Fund stakeholders.
  • Manages grantmaking calendar, work plans and assists with monitoring grant portfolio budgets.
  • Conducts research to advance programme development.
  • Assumes other grants management responsibilities as needed.

Grants System Administration

  • Supports with the administration of the grantmaking database system to ensure grants data accuracy.
  • Configures and modifies system forms, processes, and workflows to support new program initiatives or process changes.

Organisational Culture

  • Upholds the values of Malala Fund.
  • Actively contributes to making Malala Fund a diverse and equitable workplace through inclusive practice and openness to different perspectives, cultures and ideas.
  • Maintains behaviour and conduct that uphold the highest standards for safeguarding, professionally and personally.
  • Acts as a role model for a ‘learning organisation’ culture by seeking insight and using problems as opportunities to learn.

III.  Knowledge, Experience and Behaviours


  • Bachelor's degree and minimum 1 year of related experience OR demonstrable equivalent experience.
  • Familiarity with budgets and financial information.
  • Strong organisational skills and ability to prioritise multiple projects and meet deadlines across multiple time zones.
  • Strong analytical and problem-solving skills with high attention to detail, accuracy and quality.
  • Strong written and oral communication skills.
  • Proficient in Microsoft Office (especially Word, Excel and PowerPoint) and Google Suite.
  • Demonstrated interest in and familiarity with issues in international education, girls’ empowerment and international development.
  • Strong commitment to Malala Fund’s mission, purpose and values.
  • Strong commitment to gender equality, anti-racism, anti-discrimination, decolonisation and social justice
  • Strong commitment to professional development and continued learning.
  • Excellent team player with ability to work independently and in collaboration with colleagues at all levels across departments and external stakeholders.


  • Working knowledge of any language(s) relevant to Malala Fund’s work
  • Prior technical experience using a Grant Management System is a plus.
  • Previous experience in a similar role.

Malala Fund is committed to racial equity and social justice. We actively seek applicants from diverse backgrounds, experiences and identities, to provide a wide range of perspectives, ideas, views and insights into the strategy, policies, culture and ambitions of Malala Fund. We would particularly welcome applications from candidates who have lived in countries in which Malala Fund is operating.

Note: This position is eligible for immigration sponsorship in the U.K.

IV. About Malala Fund

Registered as a public charity in the U.K. and U.S., Malala Fund is working toward a world where all girls can learn and lead. With more than 130 million girls out of school today, we're breaking down barriers that hold girls back.

Malala Fund advocates for resources and policy changes needed to give all girls a secondary education. The girls we serve have high goals for themselves and we have high expectations for leaders who can help them. We invest in local education leaders and front-line organisations — the people who best understand girls in their communities — in regions where most girls are missing out on secondary school. We give girls the tools they need to advocate for education and equality in their communities and a platform for the world to hear their voices. We believe girls should speak for themselves and tell leaders what they need to learn and achieve their potential.

V. How to Apply

Please submit your resume and responses to the below prompts through the application link by 3 January 2022.

Please note that due to the very high number of applications we receive when positions are posted, we are only able to respond directly to candidates with whom we wish to move forward in the interview process.

Malala Fund is an inclusive organisation and welcomes applications from under-represented and intersectional groups including BIPOC, LGBTQ+ and persons with disabilities. We are seeking people from different backgrounds, cultures, age, experience and identities, to provide a wide range of experience, ideas, views and insights into the strategy, policies, culture and ambitions of Malala Fund.

Malala Fund is committed to ensuring the safety of those involved in our work. Our first priority is protecting everyone who comes in direct or indirect contact with our organisation. Malala Fund has a zero-tolerance approach to abuse and exploitation by any of our staff, representatives or partners. We commit to ensuring that those who work with Malala Fund or on our behalf are able to work in an environment that is free from harm. To this end, Malala Fund reserves the right to conduct background checks on prospective and current employees.

More about Malala Fund

Registered as a public charity in the U.K. and U.S., Malala Fund is working toward a world where all girls can learn for 12 years and lead with... Read more

Posted on: 01 December 2021
Closed date: 31 December 2021
Tags: Admin, Advocacy