M2 5NS (On-site)
£13,529 per year (£22,549 FTE)
Permanent, Part-time, 22.5 hours per week
Job description

JOB PURPOSE & OVERVIEW 

  • Ensure financial systems & processes run smoothly
  • Perform & record day to day financial transactions
  • Assist with credit control
  • Submit quarterly VAT returns
  • Maintain the Fixed Asset Register
  • Support the Executive Officer in preparing the quarterly management accounts & annual budget
  • Support the Executive Officer in maintaining appropriate financial controls

 

KEY TASKS and JOB ACTIVITIES:

Regular Financial Transactions

  • Accounts Payable:
    • Enter all invoices into QuickBooks
    • Ensure all invoices are authorised appropriately & assist in resolving any invoice issues with suppliers
    • Process invoices for payment via electronic banking once authorised
    • Check all direct debit invoices
    • Process all customer refunds

 

  • Accounts receivable:
    • Allocate all customer payments to their accounts within QuickBooks
    • Raise quarterly invoices for tenants/licensees
    • Bank cash & cheques and record deposits in QuickBooks

 

  • Reconciliations:
    • Reconcile main current account
    • Reconcile company credit card
    • Reconcile petty cash tin (weekly)

 

Credit Control

Support the Business Manager by:

  • Checking deposits are paid in advance of first bookings
  • Producing Ageing Debtor reports
  • Contacting debtors to request payment of overdue invoices

 

VAT

  • Review quarterly exception reports within QuickBooks
  • Submit quarterly VAT returns
  • Review partial exemption calculation annually

 

Fixed Asset Register

  • Ensure additions are added to the Fixed Asset register in accordance with policy
  • Enter depreciation charges within the register in accordance with policy

 

Management Accounts & Budget

Support the Executive Officer by:

  • Ensuring QuickBooks is kept up to date so that management accounts are accurate
  • Reviewing the use of classes & memos etc. within QuickBooks
  • Entering the annual budget into QuickBooks once agreed

 

Financial Controls

  • Be familiar with the organisation’s financial policies & controls
  • Support the Executive Officer in monitoring & maintaining them

 

General

  • Attend staff meetings as directed
  • Adhere to all health & safety policies
  • Undertake appropriate staff training as directed
  • Adhere to the organisation’s safeguarding policy
  • Perform general office duties e.g. answering phone calls, opening mail etc.
  • When required, support the business by assisting with practical arrangements for bookings e.g. preparing hot drinks, setting up rooms, directing customers to rooms etc.
  • Any other tasks reasonably requested by your line manager

 

Application Instructions

Please complete the application form to apply - do not send a CV or covering letter.
If you are an applicant with a disability and have any specific needs or adjustments that you would like us to make during the application process then please contact us to discuss them.

Refreshed on: 05 July 2022
Closed date: 17 July 2022 at 12:00
Job ref: QTFINADMIN
Tags: Admin, Finance

The client requests no contact from agencies or media sales.