LS23, Wetherby
£18,775 per year
Contract, 3 month contract, Full-time
Job description

Database Administrator

Responsible to:                Individual Giving Manager

Hours of Work:                35 hours per week

Place of Work:                 Martin House and in the Community


Overall Purpose of Role:

Supporting the database team to process all fundraising income

Work closely with Finance & Fundraising on a day to day basis ensuring that both departments get the required information

Being responsible for all different types of administration tasks within the database team.

Tasks and Duties:

Income Processing

  • Use the fundraising database (ThankQ) to support input of all fundraising income
  • Ensure all activity and correspondence is recorded accurately on ThankQ, Azurri and Mstore.
  • Prepare batches of transactions for fundraising income as required for banking
  • Work closely with the database team to ensure end of month figures can be reported on in a timely manner.
  • Deal with any problems arising e.g. cheques returned by bank, insufficient payment, queries from correspondence, discrepancies in amount deposited into bank
  • Create invoices and take payments for conferences etc
  • Process online donations by Worldpay and Paypal
  • Liaise with colleagues in fundraising & finance to ensure accuracy and consistency recording income on the database
  • Process donations from bank statements including standing orders, direct debits,


  • Demonstrate a high degree of flexibility and team work as there will be some overlap with other departments and wider organisational need.
  • Hold each member of the team in positive regard and foster a culture of respect and consideration between all staff.
  • Carry out any other duties as may reasonably be required by the Individual Giving Manager
  • Positively promote the work of Martin House with all supporters either by email, letter or phone.
  • Being aware of events organised by wider team & identifying need to set up new codes to enable reports to be produced. 

Health & Safety

  • To be aware of the safety needs of the children, siblings, parents and colleagues and adopt a preventative safety approach to all times.
  • To report all accidents incidents and untoward incidents to a Deputy Head of Care and Clinical Services.
  • To be aware of your health and safety responsibilities as an employee and adhere to these.

Personal development

  • To adopt a positive and reflective approach to personal and professional development.
  • To participate constructively in a yearly annual appraisal.
  • To undertake core competencies for clinical skills and specific training and to remain updated.
  • To work in conjunction with the education co-ordinators to develop your practice and care for the children.
  • To work contracted hours including unsocial hours as required weekends evenings and nights.

This job description reflects the present requirements of the post and will form the basis of performance appraisal.  As duties and responsibilities change and develop the job description will be reviewed and necessary changes made with consultation.

Employees may be required to drive a Martin House pool car. These cars are insured by Martin House and it is a requirement of the insurers that we have checked that any staff who drive the cars have a current driving licence.

Martin House has a multi-professional, multi-skilled team seeking to reach out to each family in a way that most helps them.  Because of this team members may be expected to accept a different or unusual task or role.

Equality statement

Martin House is committed to providing care and improving services irrespective of race, ethnicity, disability, gender, religion or belief, age, marital status, or sexual orientation


Safeguarding Children, Young People and Vulnerable Adults

Martin House is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults and expects all employees to share this commitment. Recruitment checks are undertaken in accordance with safer recruitment standards and successful applicants may be required to undertake a basic DBS check via the Disclosure and Barring Service (DBS).

All Martin House employees are expected to

  • Uphold the values of Martin House and behave in a professional manner at all times.
  • Value equality and diversity and comply with relevant equality legislation.
  • Attend 1:1s with line manager, team meetings and annual appraisals.
  • Take part in all relevant mandatory training and any other education and training considered necessary to carry out the role.
  • Take responsibility for one’s own personal development.
  • Cooperate with colleagues, encourage and support positive working relationships (both internally and externally) and foster a culture of respect and consideration at work.
  • Establish and maintain effective communication with relevant individuals and groups, both internally and externally.
  • Take responsibility for one’s own health and safety and the health and safety of others whilst at work, and comply with Health and Safety legislation.
  • Comply with information governance requirements and maintain confidentiality at all times, as required.
  • Work within all Martin House policies and procedures.
  • Communicate a positive image of Martin House and protect its reputation

Staff who support Martin House volunteers are expected to

  • Carry out effective inductions for new volunteers in your department
  • Lead and guide volunteers, providing the support needed to maintain morale and enable them to work effectively
  • Supervise your volunteers appropriately in their day to day work and actively work to recognise the work that they do
  • Ensure your volunteers have access to some personal time with you on a regular basis
  • Ensure that your volunteers have an annual opportunity to reflect on their volunteering role with you
  • Support appropriate volunteer learning and development within your team
  • Communicate effectively with your volunteer team, and in line with the Martin House Staff Charter
  • Play a role in the recruitment of new volunteers within your area, once appropriate training has been given
  • Support the Manage performance issues with volunteers fairly and sensitively, taking advice from the HR department where appropriate



More about Martin House Children's Hospice
Martin House Children's Hospice

Martin House provides family-led care for children and young people with life-limiting conditions. We support families from across West, North ... Read more

Posted on: 12 October 2021
Closed date: 01 November 2021
Job ref: DAF
Tags: Admin, Finance