London, Greater London
Competitive
Permanent, Full-time
Job description

Personal Assistant to the Clerk

Reports To: Executive Assistant

Job Overview: The Personal Assistant’s primary responsibility is to provide administrative support to the Clerk and Master’s office, mainly focusing on managing their social diary.

 

Responsibilities and Duties

 

  • Managing the Clerk and Master’s individual diaries.
  • Maintaining an efficient recording system of all internal and external invitations.
  • Maintaining a feedback record system for all internal and external events.
  • Research and produce a brief for all social events where the Master is representing the Company.
  • Research and book all travel and hotel arrangements for the Clerk and Master.
  • Manage expenses for the Clerk and Master.
  • Assist with “gatekeeping” of calls and messages for the Clerk and Master when the EA is unavailable.
  • Assist with organising staff social events.
  • Support the Membership Office when booking, planning and executing all Company events (occasional late evenings on event day).
  • Assist the Company Surveyor with administrative tasks.
  • Assist the Company Surveyor with the production of Property and Hall Committee Papers.
  • Attend and take minutes of the monthly Health & Safety meetings.
  • Provide general administrative support depending on the business’ needs.

Qualifications

  • GCSE, C (Grade 4) and above in Maths and English
  • Personal Assistant/Business Administration BETC Diploma (Level 3) - Desirable

Experience

  • 1 year experience in an administrative role desirable but not essential.
  • Proficient computer skills and confident with learning different IT systems.
  • Attention to detail and ability to maintain level of excellence under pressure.
  • Strong verbal and written communication skills (English)
More about Merchant Taylors Company
About
Merchant Taylors Company

As one of the Great Twelve Livery Companies in the City of London, Merchant Taylors' Company offers a wealth of exciting opportunities to d... Read more

Posted on: 10 July 2020
Closed date: 13 July 2020
Job ref: PA2020
Tags: Admin, IT

The client requests no contact from agencies or media sales.