Dover, Kent
£23,575 - £25,625 per year
Permanent, Contract, Maternity Cover until August 2022, Full-time
Job description

About Migrant Help: 

Migrant Help is a leading charity that has been established for over 50 years and delivers a range of support and advice services to migrants across the UK. Our vision is for a global society that protects vulnerable migrants, treats them with respect and enables them to reach their full potential. 

We place a high value on employees in relation to the work that they do and the benefits the organisation offers, with an ethos of being a Great Place to Work. This includes understanding the importance of having a work life balance, offering enhanced family friendly provisions, additional holiday entitlements, Perkbox benefits and a non-contributory pension scheme.     

 

Scope of the Role:

Reporting to the Head of Income and Partnerships, the purpose of this role is to provide effective and efficient support to the Director of Strategy and Engagement, the Head of Income and the Strategy and Engagement Team. He/she will provide a welcoming, professional environment for relevant internal and external stakeholders, organising and coordinating senior administrative activity and support special projects, as required.  

The EA must be highly organised and enjoy working within an environment that is values-led and community oriented. The ideal individual will have the ability to exercise good judgment and use their initiative. The postholder will have strong written and verbal communication, excellent administrative skills, demonstrable organisational skills and the ability to maintain a balance among multiple priorities. In addition, the EA will manage workload, anticipate future requirements and handle matters with the utmost confidentiality, discretion and professionalism.  
 

Main Duties & Responsibilities:

  • To support the Director of Strategy and Engagement and the wider Strategy and Engagement team. 
  • To contribute to the overall success of the Organisation in accordance with Migrant Help's aims, objectives and strategy. 
  • To support the team in the most efficient manner possible, optimising their time on a daily basis. This may include, but is not limited to, support with diaries, communications, meetings and organising travel and expenses, depending upon the preferences of the individual post holders. 
  • To offer support to the team on records management, stakeholder management and new organisational projects. 
  • To organise, set-up and take notes/minutes for relevant meetings.
  • To prepare and distribute papers for meetings in advance, as required. 
  • To support the team with meetings, distributing papers, technical help in preparing professional-looking documents and proof-reading of reports and letters. 
  • To carry out special projects and research, as required.
  • Ensure income generation, research and strategy activity is filed and archived in a systematic and efficient way.
  • Arrange travel as required and complete appropriate claim forms for travel and expenditure, as directed.
  • To liaise with colleagues in similar positions in our stakeholder and partner organisations to keep himself/herself up to date with developments and to build working relationships with peers. 
  • Assist with the collating and production of grant and fundraising reports and end of project evaluations. 
  • To clearly demonstrate and observe confidentiality and respect for boundaries. 
  • Promote equality, diversity and Migrant Help values in all actions and activities.
  • Demonstrate the behaviours required of an Executive Assistant. 
  • Any other ad hoc duties, as deemed reasonable.
     

Migrant Help is committed to safeguarding those we provide a service to, applicants will have to undergo strict vetting procedures throughout different stages of the recruitment process.   

 

Special Requirements:  

- This post is subject to an Enhanced Disclosure and Barring Service (DBS) Check.

Therefore the applicant must:

- Provide a valid right to work in the UK document.

- Provide full employment history for previous 3 years and or suitable documentation to cover any gaps

Migrant Help is Disability Confident Committed

Posted on: 11 June 2021
Closed date: 28 June 2021
Tags: Admin, Advice, Information