Twickenham, Greater London (On-site)
£23,500 - £25,000 per year
Permanent, Full-time
Job description

The National Institute for Health and Care Research manages a number of research funding programmes on behalf of the Department of Health and Social Care with a total annual value in excess of £450 million.

We are an international life sciences company working with customers in the government, academic, pharmaceutical, agricultural biotechnology, food, environment, security and sports sectors to achieve excellence in investigative, diagnostic and measurement science. 

Job purpose:

Your role will be to provide administrative support to the organisation of onsite and external funding events, and to other colleagues within the Operations team, as well as providing primary support and cover to the Receptionist. As such the role is primarily office based.

As a member of the Operations Team (a team that provides a central support function), you will interact with a broad range of people at all levels of seniority, including NIHR colleagues, Department of Health and Social Care, Programme Directors, committee members and the research community.

This is an ideal position for an administrator interested in seeing how research to improve NHS patient health and care is funded.

Key Responsibilities:

  1. Contributing to the organisation of meetings, including funding committee meetings, by:
  • Identifying suitable dates and venues
  • Booking rooms, AV equipment and refreshments
  • Maintaining a record of invited attendees and their attendance
  • Booking travel and accommodation for attendees
  • Preparing and dispatching meeting-related documentation to attendees
  • Preparing meeting materials e.g. name plates, badges, signage etc
  • Arranging disposal of confidential meeting papers on conclusion of the meeting
  • Occasional support to offsite meetings on the day

Support for Reception

  • Regularly interacting with a range of people at all levels of seniority, including NIHR colleagues, Department of Health and Social Care, Programme Directors, committee members and the research community.
  • Answering telephone calls and forwarding them on to the appropriate person or team
  • Meeting and greeting visitors to the building and ensuring they comply with health, safety, security and all company requirements during their visit 
  • Helping visitors with their onward travel, e.g. giving directions and booking taxis
  • Managing post arriving into the building and preparing post for collection
  • Contributing to the organisation of meetings and providing key support for the meetings
  1. Providing an administrative resource for Research Officers within the Operations Team, including:
  • Managing team schedules
  • Allocating helpdesk emails to relevant members of staff
  • Formatting documents
  • Updating templates in line with any changes to branding
  • Populating presentation templates

Qualifications:

Essential competencies

•         Degree or equivalent qualification
•         Experience working in administrative position
•         Excellent IT skills, particularly in Microsoft Excel 
•         Excellent and meticulous attention to detail 
•         Excellent communication, presentation and writing skills 
•         Excellent planning and organisational skills, able to prioritise and manage multiple tasks
•         Excellent interpersonal skills, from liaising with internal and external stakeholders and communities 
•         Committed team player with an ability to build effective working relationships 
•         Well-developed analytical and complex problem solving skills, with a solution based approach 

Interested in joining the largest research funder in the UK, please send a copy of your CV with a cover letter and one of the team will get in touch.

 

Application Instructions

Send CV and cover letter through Charity Job's portal or visit our careers page at LGC Group Twickenham

More about LGC Group

The National Institute for Health and Care Research (NIHR) is a United Kingdom government agen... Read more

Posted on: 09 May 2022
Closed date: 08 June 2022 at 23:59
Job ref: 42128
Tags: Admin

The client requests no contact from agencies or media sales.