London, Greater London (On-site)
£32,200 - £34,300 per year
Permanent, Full-time
Job description

Personal Assistant / PA to Deputy CEO

£32,200 - £34,300 per annum

London - Hybrid Working - Remote / Home Working

Permanent, Full Time


 

The Vacancy

 

Our client has a new and exciting opportunity available in their busy Clinical Quality & Research directorate. They are looking for an experienced and proactive Business Coordinator / Executive Assistant to join them to provide comprehensive and day-to-day administrative support and assistance to the Deputy Chief Executive / Director of Clinical Quality and Research and the wider directorate.

 

In order for them to achieve their strategic objectives, including ensuring high quality research and evidence-based, safety and care standards for patients, you will provide proactive administrative support to cross-team projects as identified by the Director and Associate Director.

 

Administration tasks will include, but are not limited to, managing the Director’s diary, meetings and email inbox. You will arrange travel and accommodation, manage all correspondence for the Director; provide secretarial support and process expenses.

 

Serving as Secretary for assigned boards and other committees, you will be required to draft and deliver agendas, organise catering and room bookings, draft minutes and meeting summaries, and initiate follow up actions.

 

You will be responsible for the day-to-day management of the College’s consultation and survey process and College representation on external committees.  You’ll also provide some administrative support to their growing patient and public involvement function.

 

The role is outward-facing, involving liaison with clinicians and working closely with council members.

 

The role holder will be joining a friendly team who deliver to the highest standards through their conscientious approach to work and therefore the successful candidate will need to be a highly motivated, enthusiastic, flexible team player and willing to pick up routine and emerging tasks to support the wider work of the directorate.

 

 

 

The successful candidate will have:

 

  • Proven experience as an Executive Assistant and/or Personal Assistant at a senior level, preferably in a Royal College or Healthcare organisation

  • Proven track record of effective project and/or programme management and understanding of project management principles

  • Experience of committee servicing at board level

  • An understanding and commitment to equality, diversity and inclusion

  • Experience of managing a varied and extensive workload, juggling multiple tasks and prioritising under pressure

  • Excellent communication skills, including verbal, written and presentation

  • Excellent time management and the ability to manage the time of others and work to deadlines

  • Good analytical skills

  • Knowledge of GDPR and an understanding of confidentiality

  • Ability to work effectively, independently and with minimal supervision

  • Experience of successfully managing senior stakeholders/relationships across multiple levels

  • Intermediate level MS Office (Excel, Word, PowerPoint, SharePoint) skills; familiarity with CRM databases

 

Please see the full Job Description for a full list of duties and responsibilities.

 

 

 

Our client’s diversity, equality and inclusion is an integral part of their culture so it is important to them that this is reflected in everything that they do. They welcome applications from all individuals irrespective of age, race, gender, sexual orientation, ethnicity, religion or belief, disability, marital status or parental responsibilities to ensure they actively embrace an inclusive and representative culture that encourages, supports and celebrates their differences.

 

Unfortunately, due to the volume of applications, they are unable to provide detailed feedback to candidates on their application. Only short-listed applicants will be contacted after the closing date

 

The Company

 

Our client is the professional body responsible for the specialty of anaesthesia throughout the UK. They are the third largest medical royal college in the UK by membership. With a combined membership of more than 24,000 Fellows and Members, they ensure the quality of patient care by safeguarding standards in the three specialties of anaesthesia, intensive care and pain medicine.

 

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Posted on: 16 May 2022
Closed date: 05 June 2022 at 23:30
Job ref: RCAJM757554
Tags: Admin