Bolton, Greater Manchester
£15,600 - £17,400 per year
Permanent, Part-time
Job description

Executive Assistant

We are seeking an Executive Assistant to provide key administrative and business support to senior staff and Trustee Board secretariat support

Position: Executive Assistant

Location: Bolton, with hybrid working

Salary: £26,000 to £29,000 pro rata, dependent upon experience

Contract: Permanent: 24 hours/week over 3-5 days

Closing Date: 9am, Monday 15 November

First Stage Interviews: Monday 22 November

This is a fantastic opportunity to join a growing, ambitious national charity who believe all young people should have the opportunity to discover their passion and their purpose; to find out what they’ve got and where it could take them. The charity  funds and builds state-of-the-art, multimillion pound spaces for young people (called Youth Zones) and drives a growing national network of Youth Zones, providing life-changing support to tens of thousands of young people nationwide.  If you feel you have the necessary skills, apply today!

The charity welcomes applications from under-represented groups; in particular, from Black, Asian and Minority Ethnic individuals, people with disabilities, and members of LGBTQ+ community.  Their dedicated Equality, Diversity & Inclusion Group, with support from the Senior Leadership Team, is actively promoting and advancing diversity and inclusion, ensuring a culture where everyone can be themselves and thrive.

About the role:

As Executive Assistant you will provide executive assistant support to members of the Senior Leadership Team, and offer a secretariat service to the Trustee Boards of new Youth Zone projects, as well as providing cover for the full-time Executive Assistant.

Your key duties will include:

 

  • Diary management for a wide range of internal and external meetings (virtual & in-person), events, conferences, travel, etc.
  • Arranging key team meetings on behalf of members of the Strategy Team, taking minutes and collating expense claims
  • Managing and booking travel and accommodation
  • Servicing and supporting Trustee Boards of new Youth Zones including organisation of meetings, preparation of Board packs, maintaining the register of interests, vetting new Trustees, and updating Charity Commission and Companies House records
  • Undertaking any research required
  • Recording and managing relationship data on the CRM database (training provided).

 

About you:

For this role you will need to have worked at a senior level as an Executive or Personal Assistant, with experience of supporting senior-level Boards, diary management and minute taking. You will have a systematic and meticulous approach to your work, an ability to build effective working relationships with a wide range of people, working experience of the Microsoft Office suite of programmes, and a discrete, flexible and resilient attitude.

Other skills and experience you will need include:

 

  • Commitment to Equality, Diversity and Inclusion
  • Ability to work in a team, and build and maintain effective working relationships with senior team and Board members
  • Knowledge and judgement to make sound decisions and refer appropriate matters to the relevant parties
  • Excellent organisational and administrative skills, with a systematic and meticulous approach
  • Ability to remain calm and resolve conflicting requirements while working under pressure and with shifting priorities
  • Professional interpersonal, facilitation and communication skills
  • Willingness to work unsociable hours and travel on rare occasions, as needed Personal authority and credibility at a senior level, and ability to build rapport quickly

 

To apply, please submit a CV and cover letter (of not more than one page), explaining clearly why you are interested in the role and how you feel you are suited to it.

The charity recognises that the workforce is under-represented in certain areas and are committed to addressing this.  Therefore, they actively encourage applicants to submit anonymous applications; in practice this means removing your name and email address from your CV and cover letter.  The HR Lead will have these details from your submission, but they will not be available to the selection panel when they are considering your application. 

The charity is committed to the safeguarding of young people. In accordance with their Child Protection and Safeguarding procedures, this position requires a basic DBS check.

Other roles you may have experience of could include: Personal Assistant, Executive Assistant, Executive Personal Assistant, Executive Coordinator, PA, Office Manager/PA, PA to Managing Director, Senior PA etc.

Posted on: 25 October 2021
Closed date: 15 November 2021
Job ref: 2799
Tags: Admin, Operations