Job description

Nightline Association Trustees have ultimate responsibility for directing the affairs of the charity, ensuring that it is legal, solvent, well-run and delivering its charitable objectives. Nightline Association Trustees ensure that the charity adheres to charity law and other relevant legislation, its governing document and the principles defined in “Good Governance: a code for the voluntary and community sector”. They must always act in the Nightline Association’s best interests. Nightline Association is almost entirely run by volunteers with only one member of staff. Trustees play a ‘hands-on’ role in supporting and directing the work of this member of staff and volunteers. 

Duties and Responsibilities

Compliance with the law

  • To ensure that the organisation complies with charity law, company law and any other relevant legislation or regulations
  • To ensure Nightline Association complies with its reporting and accounting obligations

Compliance with the governing documents

  • To ensure that Nightline Association complies with its governing documents
  • To ensure that Nightline Association pursues the charitable objectives set out in its governing document for the public benefit
  • To avoid any personal conflicts of interest and, where conflicts arise, to ensure that they are declared and managed in accordance with the procedures set out in the Nightline Association’s governing documents

Safeguarding and assessing risk

  •  To assess risk and safeguard the reputation, finances, aims and values of the organisation
  • To establish and monitor policies, where required for the effective management of the Nightline Association
  • In matters where the Trustees are not expert, to take appropriate advice

Financial stability

The Board has a Finance Sub-Group to whom it delegates detailed financial oversight, which reports back to the Board for broader oversight

  • To maintain proper fiscal oversight and ensure the financial stability of the organisation
  • To ensure the organisation uses its assets and resources exclusively to pursue its objectives
  • To contribute to fundraising efforts as required, for example, by assisting with bid writing

Develop strategy

  • To contribute actively in giving firm strategic direction to the organisation
  • To define goals and set targets for the organisation
  •  To evaluate the charity’s performance against the agreed targets

Effective board performance and accountability

  • To actively contribute to sound decision-making as a member of the board
  • To communicate effectively with board members and make key decisions collectively
  • To ensure Nightline Association is accountable to stakeholders
  • To ensure the Board is visible to the wider charity, and members have a clear understanding of the Board’s purpose and activities
  • To collectively ensure the board has the necessary range of expertise, experience and skills to fulfil its legal obligations and duties

Appoint and support staff and other Trustees

The Board is the overall line manager of staff. Currently Nightline Association has one member of staff focusing on the development of suicide calls training. This responsibility is delegated currently to the Chair. The Board still acts line manager in employment matters.

  • To take responsibility for the appointment of staff and Trustees and to participate in the recruitment process (as required) in liaison with the appointments committee.
  • To establish employment policies and procedures
  • To ensure new staff and Trustees receive an induction
  • To monitor the performance of the board and support fellow Trustees to achieve tasks; ensuring an annual appraisal is carried out (board and individual)
  • To support the Suicide Calls Project Coordinator (and other future staff) iin their operational role and to monitor their performance

To communicate effectively

  • With the board as a whole, by attending meetings and responding promptly to other communications by email, telephone, requests for input, etc
  • With other Trustees, staff, volunteers and external parties on allocated projects
  • Act as a spokesperson for the charity, where appropriate 

Time commitment

This is a more hands-on trustee role. It requires response and communication by email and telephone, specific tasks and projects, chairing sub-groups and attending other relevant meetings will be required. Hours will vary but the commitment adds up to the equivalent of roughly one to three hours of activity per week.

In total there are approximately 12 formal meetings for trustees:

  • Trustee meetings are held three times a year. These meetings are in person and usually held in London, between 10am and 4pm on a weekend
  • Nightline Association Away days are held three times a year. One is in person, at a central location between 10am and 4pm on a weekend. The remaining two away days are held virtually and last approximately 3 hours
  • Three council meetings. One will take place at the AGM (Annual General Meeting) in person, and the other two taking place virtually in the evenings
  • One AGM, usually taking place during the Annual Conference in April of each year
  • Meetings of Sub-Groups of which they are a member/chair 
  • Other meetings as required to address specific strategic issues 

Trustees are expected to attend at least eight meetings, including:

  • Four trustee meetings
  • The Annual Conference (a weekend) which includes the Annual General Meeting
  • At least one Away Day
  • At least one Council meeting

Other activities

In addition to the above, response and communication by email, skype and telephone, specific tasks and projects and attending other relevant meetings will be required, adding up to at least one hour of activity per week.

Person Specification

As a Finance trustee on the board, you’ll be able to demonstrate core behaviours which makes you an excellent team player, able to challenge, encourage and turn your hand to a wide and varied range of areas.

The following areas of experience are essential for the role:

  • Experience in developing and delivering the strategic management of the organisation's financial resources, including the budgeting and forecasting
  •  Experience of accounting and liaising with external auditors on financial issues
  • Experience in overseeing an organisation’s financial risk-management process and financial health reporting

Applicants will be required to demonstrate the following core behaviours and competencies:

  • Act as a counter signatory on cheques and applications to funders and ensure that annual accounts are submitted to all relevant regulators in a timely fashion
  • An understanding and acceptance of the legal duties, responsibilities and liabilities of Trusteeship
  • Commitment to the vision and aims of Nightline Association
  • A strong team-player – a contributor of opinion and thoughts, whilst having the ability to collaborate and be accepting of others views
  • Excellent communicator, verbal and written - approachable, clear and professional
  • Strategic and creative approach - not being afraid to change the way we do things to improve outcomes
  • Logical approach to decision making - ensuring difficult decisions are taken calmly on the best available information, and with the beneficiaries of the charity in mind
  • Willingness to give the minimum time commitment
  • Commitment to equality and diversity - seeking to ensure that Nightline best reflects the population it serves at all levels
  • Professional integrity - leading a culture of honesty, openness, fairness and trust
  • Eligible to be a charity trustee and company director 
More about Nightline Association
Nightline Association

Nightlines provide an anonymous and confidential listening and information service, run by students for students at their university. They work... Read more

Posted on: 13 July 2020
Closed date: 25 July 2020
Job ref: CJ-Fin-0720
Tags: Finance, Trustees

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