Luton, Luton
£28,000 per year
Permanent, Full-time
Job description
 
This organisation supports anonymous recruitment. That means hiding your personal identifying information, removing bias from the hiring process.

The position:

Support optimising the set-up of finance systems for effective planning and reporting. Responsible for the management and implementation of system improvement initiatives within the function, working with key stakeholders

The role will include data cleansing, data mapping, testing of the new finance system as well as providing bookkeeping support.  As such, candidates must have a blend of bookkeeping experience as well as strong systems experience.

  • Support the system implementation from a finance perspective. Ensure full process documentation
  • Data extraction and cleansing
  • Checking codes on new finance system, testing and mapping to ensure fit for purpose on the new system
  • Working with stakeholders to ensure seamless transition. Booking training sessions as required.
  • Working with finance team members to streamline and re-align processes
  • Reviewing processes from front end to back end, producing process maps and making recommendations and then managing the implementation of various efficiency programs through to User Acceptance Testing.
  • Map and set up effective way of producing restricted fund accounts /other fund accounts.
  • Ensure necessary reports required by the finance team are set up and works effectively.
  • Ensuring proper bolt on of the bank reconciliation process
  • Ensuring effective uploads of data and checking accuracy of data uploaded
  • Driving the automation of data capture, analysis and reporting; ensuring data integrity and internal controls are integral to the new system.
  • Entering transactions onto the new finance system and legacy system during the parallel running phase.
  • Be willing to work with non-finance staff to explore how data from their systems can be interfaced onto the new finance systems.
  • Provide support with the implementation of an expense system
  • Undertake monthly review of control accounts to help ensure integrity of the general ledger.
  • Support on generation of some monthly reporting for various funders.
  • Processing of all purchase invoices and expenses, uploading copies, and supporting documents to the new financial system and updating the budget management system
  • Ensuring the appropriate receipts are logged against all card and cash transactions
  • Ensuring income/expenditure is correctly allocated to budget lines and funding codes
  • To schedule accruals and prepayments each month.
  • Administration/Invoicing related to income (grants, contracts, donations) as appropriate and recording receipts.
  • Administration of sales/shops returns, reconcile returns with till system and bank receipts, monitor differences and follow up with retail manager.
  • Reconciling income reporting between systems
  • Prepare monthly bank reconciliations
  • Support with payroll administration
  • Assisting with funder specific reporting and project audits where required
  • Maintain stock take reconciliation
  • Prepare analysis and summaries to aid month end
  • Accounting for VAT on income and expenditure and assist with VAT returns.
  • Assist with submission/claims to HMRC (eg gift aid, vat, furlough )
  • Review fixed asset register and ensure correct capitalisation of new assets purchased during the year, and that depreciation rate is in line with policy
  • Provide adhoc support with year end and preparing for an external audit
  • Undertake other duties specified by line manager as and where needed

Skills, Requirements, Qualifications

  • Experience in financial systems implementations, integrations with other systems and bolt-ons
  • Part qualified/qualified in accounting/tax (ATT, AAT etc)
  • Experience with Quick books, SAP  and similar accounting software
  • Must be adept in use of the MS Office Suite, particularly Excel to enable the manipulation of huge volumes of data and checking their accuracy.
  • Understanding the journey of an implementation and expectations along the way
  • Knowledge of VAT calculations for charities
  • Excellent communication skills
  • A flexible and willing attitude who will be able to 'muck in’
  • Well organised and methodical individual with good admin experience, who can check and organise financial information as well as respond to enquiries by email.
  • Be flexible and able to deliver to deadlines
  • High level of organisational skills with exceptional attention to detail and a thorough and systematic approach to diagnosing and solving problems.
  • Ability to use initiative and to suggest new ideas for service improvement
  • Must be organised, flexible and be able to manage/prioritise own workload and work under pressure.
  • Ability to work collaboratively and communicate effectively with colleagues
  • Be able to maintain confidentiality at all times
More about NOAH Enterprise
About
NOAH Enterprise

Vision

NOAH Enterprise is a charity which seeks, out of Christian conviction, to help the most disadvantaged in the local community. ... Read more

Refreshed on: 20 March 2021
Closed date: 04 April 2021
Tags: Finance

The client requests no contact from agencies or media sales.