Operations Jobs

About Us
The Microbiology Society is a membership charity for scientists interested in microbes, their effects and their practical uses. It is one of the largest microbiology societies in Europe with a worldwide membership based in universities, industry, hospitals, research institutes and schools.

Our members have a unique depth and breadth of knowledge about the discipline. The Society’s role is to help unlock and harness the potential of that knowledge.

Our commitment to anyone who studies microbes is “whoever you are, wherever you are, we will amplify your voice”.

Read more about our Mission and Values on our website.

About You
We are seeking a Publishing Operations Editor to join our friendly and welcoming team, who are based in Central London. Reporting to the Publishing Operation Lead, the Publishing Operations Editor acts as the operational lead for a selection of journals and will have responsibility for managing peer review and production workflows to deliver the best possible author experience.

This role is ideal for graduates, especially those with degrees in science disciplines.

Applicants should have excellent interpersonal and time management skills as well as strong computer literacy.

Early applications will be prioritised.

Please note that the organisation operates a hybrid working policy.

For more information about the Society, please visit our website.

Our generous benefits package includes;
• Flexible working hours
• Highly competitive salaries with an annual cost of living increase
• 23 days holiday + eight bank holidays and three additional days over the Christmas break
• 10% employer pension contribution
• Life insurance including free (health and wellbeing) employee support services
• Enhanced maternity pay to include 26 weeks of fully paid maternity leave and 13 weeks of statutory maternity pay
• Enhanced Adoption pay to include 26 weeks of fully paid adoption leave and 13 weeks of statutory adoption pay
• Season Ticket Loan Scheme
• Cycle to Work Scheme
• £50 contribution towards eye care

To Apply

Please attach your CV and Cover Letter.

Please note that only shortlisted candidates will be contacted.

Closing date: 26th April 2024.

It is important that you DO NOT include your Personal Information i.e. name and contact details in your CV or Cover Letter. This is because the Microbiology Society is an equal opportunities employer and welcomes applications from all suitably qualified persons regardless of their race, sex, disability, religion/belief, sexual orientation, or age. We value, promote, and seek diversity.

The Society also takes the security of your data seriously. It has internal policies and controls in place to ensure that your data is not lost, accidentally destroyed, misused, or disclosed, and is not accessed except by our employees in the proper performance of their duties.

Please note that due to limited resources it is not possible for the Society to acknowledge receipt of applications. If you do not hear from us within two weeks of the closing date, please assume that your application has been unsuccessful on this occasion.

“We are interested in every candidate who is eligible to work in the United Kingdom. However, we are not able to sponsor visas.”

OFFICE OPERATIONS AND EVENTS  

• Act as a first point of contact for enquiries coming into both general and programme specific inboxes, via the website and phone. 

• Support on the smooth running of the London office. Tasks may include managing post, stationery orders, preparing and packing resources for training and events, and supporting on any other duties as required. 

• Act as one of the designated fire marshals and first aiders for the London office, with occasional support at other events as required (please note full training will be provided in these posts) 

• Support on the smooth running of organisational and programme events, including staff away days, and school events. Tasks may include managing guests lists and correspondence, liaising with event suppliers/contractors/schools, preparing and circulating briefing packs, attending and supporting at events when required, and any other event administration duties as required. 

PROGRAMME ADMINISTRATIVE SUPPORT   

• Managing programme specific communications related to our Award & Development and Mentoring programmes via email, phone, and website, including but not limited to general enquires and continued engagement with programme participants and volunteers. 

• Ensure accurate and up-to-date records are kept across programme databases (Excel and Salesforce)    

• Managing programme resources, including stock counts, and organising couriers. 

• Processing application data, and event registrations across the two programmes, including due diligence check processes such as DBS, right to work and reference checks. 

• Support with the onboarding of mentors and award recipients across the two programmes, ensure that all personal data and consent forms are collected and stored appropriately and in line with organisation policies. 

• Support in outreach to schools and mentors, including supporting online volunteer networks, as well as creation of email templates and resources 

• Support with the delivery of the Diana Award Development Programme, including scheduling Diana Award recipient blog posts and signposting to opportunities (both internally and externally). 

• Maintaining and updating volunteer expense processes in collaboration with Finance Team 

• Supporting with the organisation of programme events and training such as but not limited to, Online careers fair, career lounges, mentor networking and training sessions, annual volunteer appreciation events, award recipient networking events and opportunities.

There may also be occasions where the administrative team provide support to other programmes/teams as required, however this will be subject to existing workload/capacity.

PERSON SPECIFICATION

SKILLS  

• Able to maintain confidentiality and to share information appropriately and professionally.   

• Excellent organisation skills and ability to learn quickly. 

• Excellent customer support skills and telephone manner  

• Excellent communication skills, both written and verbal. 

• Ability to work independently and effectively as part of a team. 

• Excellent attention to detail  

• Problem solving skills, ability to trouble-shoot quickly and make decisions.  

• Commitment to learning and self-development.  

• Excellent IT skills, confident in the use of Microsoft Office (especially Outlook, Word and Excel) 

EXPERIENCE / KNOWLEDGE 

• Experience of providing administrative support within a busy and high performing team   

• Experience of working in a fast-paced environment. 

• Experience in using digital tools and platforms, including Salesforce, and form building platforms (or a willingness to learn)  

• Experience working with schools in an administrative function (desirable). 

• Ability to work weekends and evenings when necessary to support Programme delivery across the year and around bigger events (approximately 2-3 a year). 

• Commitment to and ability to inspire commitment to The Diana Award’s vision, values and mission. 

• Commitment to follow The Diana Award’s Safeguarding Policy and processes at all times. 

This is a one-year contract (maternity cover) which will be contractually based from our London office; given the role requirements there will be an expectation to be in the office at least 3 days a week.

The successful candidate must have the right to work in the UK.

About you

We are seeking an enthusiastic and self-motivated individual who is confident in being able to provide office operations and finance administrative support to the Society and to the CEO.

This is an excellent opportunity for someone interested in learning how a charity runs, with lots of scope for development.

• You will be working with a wide variety of people and you will need to be a confident communicator through phone, email, and in person.
• You will need to have good IT skills, with knowledge of Microsoft Office, and a willingness to learn our IT processes.
• You will have some previous experience in customer service or administration, and have strong attention to detail.
• You may have some finance experience, have a bachelors degree or equivalent, or have worked in a charity, however, these are not essential requirements and training will be provided in all areas of the role.

About the role

Reporting to the Head of People, and with support from the Sustainability & Finance Officer, some of the responsibilities of the Office & Finance Assistant are to:

• Be the first point of contact for visitors to our office, and administer the hello@ email.
• Provide administrative support to the Chief Executive
• Administer day-to-day financial processes and the accounts@ email, helping staff with their finance queries.
• Take minutes during key strategic meetings
• Provide administrative support in office operations
• Meet and greet visitors for business meetings, prepare meeting
  rooms where necessary, and support our in-office events.
• Contribute to our well-being activity schedule, supporting the team
  in organising staff outings and activities.

 To find out more about the role, please download the job description and job pack.

We are recruiting for a IGVA to join our team in Athena Lewisham; the scope on this job involves….

Job Title: Independent Gender Violence Advocate (IGVA)

Location: Athena, Lewisham
Salary: £28,104 per annum
Contract type: Full-Time, Permanent

Hours: 37.5

This is an opportunity to join Refuge as Independent Gender Violence Advocate to supporting women and children who are impacted by domestic violence. You will work closely with victims of domestic abuse from the point of crisis, to provide high quality independent advocacy and support to survivors of domestic abuse at the highest risk and their children.

We want kind and empathic people to work at Refuge, who believe in equality, diversity, and inclusion, are experts in their area of knowledge, want to make a positive difference and improve the lives of the women and children we support.

This post is restricted to women due to the nature of the role. The Occupational Requirement under Schedule 9 (part 1) of the Equality Act 2010 applies.

Closing date: 9am on 1 May 2024

Interview date: 10 May 2024

Benefits

Refuge offers a variety of exciting opportunities to learn, develop and grow in your career. We recognise the value everyone brings to the organisation to achieve our aims and are dedicated to developing and rewarding our staff. More details of our benefits can be found in Job Information Pack.

We are recruiting for a Refuge Worker to join our team in Athena, Lewisham; the scope on this job involves….

Job Title: Refuge Worker

Location: Athena, Lewisham
Salary: £28,104 per annum
Contract type: Fixed-term (until December 2025), Full-time

Hours: 37.5

We want kind and empathic people to work at Refuge, who believe in equality, diversity, and inclusion, are experts in their area of knowledge, want to make a positive difference and improve the lives of the women and children we support. 

This is an opportunity to join Refuge as a Refuge Worker, you will be responsible for providing high quality practical and emotional support to survivors of domestic violence and their children living in our refuges. 

This post is restricted to women due to the nature of the role. The Occupational Requirement under Schedule 9 (part 1) of the Equality Act 2010 applies. 

As part of this role, you will be required to participate in an out-of-hours on call rota. 

Closing date: 9am on 22 April 2024

Interview date: 29 April 2024

Benefits

Refuge offers a variety of exciting opportunities to learn, develop and grow in your career. We recognise the value everyone brings to the organisation to achieve our aims and are dedicated to developing and rewarding our staff. More details of our benefits can be found in Job Information Pack.

We are recruiting for a IGVA to join our team in Barking and Dagenham; the scope on this job involves….

Job Title: Independent Gender Violence Advocate (IGVA)

Location: Barking and Dagenham
Salary: £28,104 per annum
Contract type: Permanent, Full-Time

Hours: 37.5

This is an opportunity to join Refuge as Independent Gender Violence Advocate to supporting women and children who are impacted by domestic violence. You will work closely with victims of domestic abuse from the point of crisis, to provide high quality independent advocacy and support to survivors of domestic abuse at the highest risk and their children. 

We want kind and empathic people to work at Refuge, who believe in equality, diversity, and inclusion, are experts in their area of knowledge, want to make a positive difference and improve the lives of the women and children we support. 

This post is restricted to women due to the nature of the role. The Occupational Requirement under Schedule 9 (part 1) of the Equality Act 2010 applies. 

Closing date: 9am on 24 April 2024

Interview date: 1st May 2024

Benefits

Refuge offers a variety of exciting opportunities to learn, develop and grow in your career. We recognise the value everyone brings to the organisation to achieve our aims and are dedicated to developing and rewarding our staff. More details of our benefits can be found in Job Information Pack.

This could be a great role for anyone wanting experience of working in the third sector. We can offer flexibility in days and hours so the role could fit around other work, studies or family commitments. We are looking for someone to offer part-time administrative support to the membership team including the following tasks:

Membership

• Sending renewal notices – email and letter
• Processing renewal payments using Xero
• Updating membership records using CiviCRM  
• Preparing and submitting the Gift Aid claim monthly
• Answering membership email queries
• Preparing and sending out new member packs

General

• Helping at events
• Processing book orders when needed
• Managing stationery and supplies
• General office support

Skills and experience required

• Data processing experience and aptitude
• Excellent attention to detail
• Excellent organisational skills 
• Experienced and confident in Excel or similar
• Good communication skills - both written and oral

Personal characteristics required

• Ability to work independently
• A motivated self-starter 
• Comfortable working with a small team in a small office

Desirable but not essential

• Educated to degree level or similar
• Book keeping or accounting experience
• Familiarity with Xero and CRM systems
• Having an understanding of or interest in infertility and/or families created with help of some kind (eg adoption/IVF/donor conception)

What we can offer

You will get training in Xero and CiviCRM software and the renewals and Gift Aid process, as well as support in the role. We can offer a lot of flexibility in days and hours, to fit around other work, studies or family commitments. The office is in a good location in central London, with lots of local amenities and good transport links. This could be a great role for anyone wanting experience of working in the third sector.

We are a small, dedicated team and the office environment is friendly and supportive. The work we do is interesting and hugely valuable and rewarding. This is an exciting time for DC Network as we build on the success of our 30th Anniversary last year. Join us!

TO APPLY

Email a CV and covering letter. In your covering letter please let us know how you fit the skills and experience requirements as well as what has drawn you to the role. We will be asking for two references, one professional and one personal, and you can provide these on your application or later once your application has been processed and responded to.

DEADLINE: Midnight Monday, 6th May 2024

INTERVIEWS: Shortlisted candidates will be interviewed and interview dates are provisionally scheduled for 22nd and 23rd May 2024 with a start as soon as possible.

No agency calls please

We are recruiting for an Early Intervention Worker to join our team in Kingston; the scope on this job involves….

Job Title: Early Intervention Worker

Location: Kingston
Salary: £28,104 per annum
Contract type: Full-Time, Permanent

Hours: 37.5

We want kind and empathic people to work at Refuge, who believe in equality, diversity, and inclusion, are experts in their area of knowledge, want to make a positive difference and improve the lives of the women and children we support.  

This is an opportunity to join Refuge as a Early Invention Worker to support and reach out to young people aged 11 – 17 who have experienced or been affected by gender-based abuse, domestic abuse and violence, female genital mutilation, sexual exploitation, forced marriage and so called ‘honor’- based abuse from the point of crisis, informing them of the full range of civil, criminal and practical options, to help ensure their short-term and long-term safety, reduce risk, enable them to access community support services and achieve their life goals. 

This post is restricted to women due to the nature of the role. The Occupational Requirement under Schedule 9 (part 1) of the Equality Act 2010 applies.

Closing date: 9am on 22 April 2024

Interview date: 29 April 2024 

Benefits

Refuge offers a variety of exciting opportunities to learn, develop and grow in your career. We recognise the value everyone brings to the organisation to achieve our aims and are dedicated to developing and rewarding our staff. More details of our benefits can be found in Job Information Pack.

We're seeking a skilled and dedicated individual to join our team as a Young Person’s Worker. In this role, you will play a vital role in providing support to at-risk young people who are experiencing homelessness.

Your mission: to support and empower young people to develop the lifelong tools they need to lead fulfilling lives outside the confines of traditional services. You will carry a caseload of clients who you will formulate a comprehensive support and safety plan with, which forms part of the ongoing casework, promoting independence and preparing young people for moving into independent accommodation, and employment and education.

About the Role:

As the Young Person's Worker, you will be working within a strengths and recovery framework embedded within a trauma informed approach to ensure client needs and aspirations are at the centre of the support planning process. You will be the lead worker overseeing the support and development of the young person’s needs and aspirations. You will guide and signpost the young person to the relevant statutory and non statutory services and will be key in motivating and coaching the young person to develop independent living skills.

About you:

• You bring experience working with young people in the community and in accommodation services.
• Your toolkit includes practical skills in motivation and coaching young people
• Your approach is creative, analytical, trauma-informed and rooted in a strengths and recovery model.
• You can creatively inspire opportunities for our young people to thrive and to develop to their highest potential.
• A non-judgmental approach to working with complex needs young people and to promote a strengths-based approach and an understanding of and commitment to Equality, Diversity, and Inclusion.
• Strong team-working and interpersonal skills, maintaining a collaborative approach to supporting young people achieve the outcomes and goals we support them to set for themselves.

About us:

Single Homeless Project is a London-wide charity. Our vision is of a society where everyone has a place to call home and the chance to live a fulfilling life.

We help single Londoners by preventing homelessness, providing support and accommodation, promoting wellbeing, enhancing opportunity, and being a voice for change. From supporting people in crisis to helping people take the final steps towards independence and employment, we make a difference to 10,000 lives every year across all 32 boroughs.

We offer you more than a job; we offer you a chance to be part of a compassionate, driven team that's committed to making a real difference in people's lives. You'll have the opportunity to lead, co-create, and inspire change while enjoying a collaborative, growth-oriented environment.

Join us in creating a brighter, more hopeful future for individuals in need. 

Important info:

Closing Date: Thursday 2nd May @ midnight

Interview Date: Monday 13th May or Tuesday 14th May 

This post will require an Enhanced DBS check to be processed for the successful applicant. 

As the High Value Fundraising Coordinator, you will play a crucial role in supporting our high value fundraising activities across the Philanthropy, Corporate, and Community teams. Your focus will primarily be on supporting the Philanthropy team, ensuring seamless administrative processes and enabling our fundraising efforts to thrive.

Key responsibilities include:

• Administrative Support: Provide essential administrative and office management assistance to the Philanthropy team. This includes tasks like booking travel, processing invoices, and leading monthly expense reconciliation.
• Director Support: Be the right hand to our Director of Philanthropy, managing their diary, organising meetings, and handling travel arrangements.
• Donor Records Management: Maintain accurate and up-to-date donor records on our CRM system, meticulously tracking attachments, meeting notes, and research information.
• Gift Administration: Take the lead on gift administration, managing the donation log, income batching, and monthly reconciliation. Be the primary point of contact for gift-related inquiries.
• Philanthropic Reporting and Fundraising Support: Collaborate with the fundraising team to ensure accurate reporting on philanthropic income. Promptly thank donors and assist with fundraising activities.

Working arrangements

This is a blended role, where your work will be dual located between your home and our London Office (NW1 7AW).

At the BHF we believe in the power of being together, so our colleagues on blended contracts can expect to spend some time in their office, at least one day each week, on average.

The use of our office spaces is driven in part by your role and the activities you need to do. This may vary from time to time, so you will need to work in a flexible way to unlock your best work for our cause.

Please note that we are unlikely to be able to sponsor applicants in respect of this role due to the role not meeting the minimum salary criteria to be eligible for sponsorship. 

About you

To excel in this role, you will need:

• Exceptional Communication Skills: The ability to convey ideas clearly and effectively.
• Experienced Administrator: A proven track record in providing senior-level support and coordinating activities within fast-paced teams.
• Financial Acumen: A solid understanding of budgets and financial processes, coupled with experience in finance systems.
• Proactive & Agile: Someone who can anticipate needs, adapt to changing circumstances, and implement efficiency measures.
• Team Player: Effective collaboration with others, resilience under pressure, and strong organisational skills.
• Tech-Savvy: Proficiency in CRM systems and strong computer skills particularly with MS Office.

What can we offer you?

Please find details of our excellent benefits package here.

About us

We value and respect every individual’s unique contribution, celebrate diversity, and make inclusion part of what we do every day. 

Our Equality, Diversity and Inclusion (EDI) Strategy, Igniting Change, along with our internal EDI group, Kaleidoscope, and a growing number of employee network groups (our Affinity Groups), help us create an environment where all our colleagues and volunteers can succeed.

Interview process

The interview process will be two stages, with the first stage held virtually over Microsoft Teams.

Wildlife Fundraiser

Nature is in crisis, and your help is needed! Join Europe's largest nature conservation charity and make a real difference as a Wildlife Fundraiser!

Are you looking for an exciting opportunity that allows you to integrate your passion for nature with your exceptional communication skills?

If you don’t have fundraising experience… don’t worry; full training will be provided! A company van is just one of the amazing benefits you will receive as part of your role… so apply today!

Position: Wildlife Fundraiser - Leeds

Ref: APR20245907

Location: Leeds

Salary: £24,890.00 - £26,720.00 Per Annum

Contract: Permanent

Closing Date: Sun, 28th April 2024

The Role

Each day you will travel to different venues, set up an attractive fundraising stand, and spend the day actively engaging with members of the public, spreading awareness about our conservation efforts and inspiring individuals to become lifelong members. 

Don't worry if you're not a wildlife expert yet – you will be provided with comprehensive training to equip you with all the knowledge you need. Plus, you'll enjoy the added perk of a company van, with fuel and parking costs paid for.

What's even better? You'll have the flexibility to choose a contract between 3 to 5 days per week, and enjoy the stability of a set salary, rather than working on commission. With 34 days of annual leave (including bank holidays) and opportunities for sabbaticals, we value your work-life balance and well-being.

What do current employees say about this fantastic position?

‘Securing a membership is always a great feeling that stays with you. Being able to talk about things you are passionate about and learn a lot about wildlife is a real plus.’ Fun, challenging, requires resilience, great colleagues.’ - Membership Fundraiser - Current Employee

But it's not just about the benefits – it's about the impact you'll make. Join a team that's dedicated to preserving nature and inspiring others to do the same. Your role will be pivotal in driving positive change, and you'll have the support of a diverse and inclusive community every step of the way.

If you would like to learn more about this role, there are open briefing sessions on Microsoft Teams on the below dates:

Wednesday 17th April at 5:30pm

Saturday 20th April at 11:00am.

We are looking for starters to join from May, and we reserve the right to close this vacancy once sufficient applications have been received.

About You

What we need from you:

· A driver's licence valid for use in the UK,

· Willingness to work outdoors and independently,

· A passion for conservation,

· Ability to work to targets.

Whether you're from a hospitality, customer service, sales, or volunteering background, we're more interested in your skills and enthusiasm than your previous experience.

If you're ready to embark on an exciting journey and help create a world richer in nature, apply now! You will be asked to upload your CV and complete a short online application form to get started. Should you be shortlisted, you will be invited to complete a short video questionnaire.

Additional information

This role is not eligible for UK Visa Sponsorship - the successful applicant will need to have a pre-existing Right to Work in the UK in order to be offered an employment contract.

The Charity is an equal opportunities employer. This role is covered by the Rehabilitation of Offenders Act 1974.

Please note that we are actively recruiting for this vacancy and reserve the right to close once sufficient applications have been received.

The charity are committed to developing an inclusive and diverse organisation, in which everyone feels supported, valued, and able to be their full selves. To achieve this vision of creating a world richer in nature, the team need more people on nature's side and more diverse people. People of colour and disabled people are underrepresented across the environment, climate, sustainability, and conservation sectors. If you identify as a person of colour and/or disabled, we are particularly interested in receiving your application. You can contact the team to discuss any additional support you may need to complete your application.

Please note: This role is being advertised by NFP People on behalf of the organisation #INDNFP

Role Overview
We are seeking a dynamic, organised, and energised individual to join our team as the Executive Assistant to the Executive Director. This role will involve providing comprehensive support to the Executive Director. The successful candidate will play a crucial role in ensuring efficient management of time, priorities, correspondence, meetings, and communications.

About You
The ideal candidate will have:

· Previous experience in a similar role, ideally within the charity sector.

· High-level administrative, executive, organisational, and project management experience.

· Ability to operate independently in a fast-paced and complex environment

· Excellent interpersonal, written, and verbal communication skills.

· Reliability and excellent organisational abilities.

· Flexibility with a practical "can-do" attitude.

Key Responsibilities

· Manage the  Executive Director’s diary, including scheduling meetings, coordinating with
colleagues to align diaries, and prioritising tasks in line with strategic priorities.

· Represent the Executive  Director and OIN by greeting visitors, handling phone calls, and
managing communications with internal and external stakeholders.

· Manage key reporting processes, including receiving, approving, distributing reports, and
filing them accurately.

· Attend and minute meetings, both internal and external.

· Support the Executive  Director in producing high-quality materials such as presentations,
 documents, and reports, liaising with external agencies when necessary.

· Coordinate travel arrangements and accommodations for the Executive Director.

· Manage expenses and financial records for the Executive Director.

· Assist in the preparation of proposals, applications, and reports, providing administrative
support as needed.

· Support the Executive Director in maintaining relationships with donors, partners, and
stakeholders..

· Conduct research and gather information on relevant topics as requested.

· Facilitate internal communications within the organisation, including disseminating
information, coordinating team meetings, and maintaining communication channels.

· Handle sensitive and confidential information with discretion and professionalism,
maintaining confidentiality at all times.

· Undertake any other duties as assigned by the Executive Director or senior management
team.

We care about our staff and our volunteers.

The logistics and communications officer role is to support the whole staff team, volunteers and the stakeholders of Let’s Grow Preston. We are looking for a flexible, competent and creative person to join our dynamic team. The role is predominantly administrative, but there will be days when the role will require you to collect food for distribution, load and unload the van with trolleys and plants for an event, or just to drop off at another community hub.

A full clean driving licence is essential to enable the post holder to drive the charity’s van.
MAIN RESPONSIBILITIES
1. To assist and communicate with the support of Let's Grow Preston's existing network of community groups across the PR postcode area and support regular network meetings.
2. To assist and communicate with the support of Let's Grow Preston's existing network of contacts within the charity, public and private sectors; including local schools.
3. To support the work of the staff to ensure that all communications are delivered in a professional and friendly style.
4. To ensure that all volunteers have access to and understand the volunteer handbook and that any amendments in policy are alerted to the volunteers and staff in a timely fashion.
5. To oversee the calendars of Let’s Grow Preston, to help to coordinate the volunteering sessions and the van to ensure that there are appropriate staff to cover volunteering sessions and that there are adequate resources such as the van, gazebos are available, drivers forms completed and filed etc.
6. To assist the Chief Executive and staff to establish robust methods of evaluating the work of Lets Grow Preston against project indicators.
7. To deliver and co-ordinate workshops, evaluation and feedback, reviewing activity and making recommendations for revised activity, or new opportunities.
8. To promote the work of Lets Grow Preston and support, coordinate and communicate on the delivery of key events in the organisations calendar e.g. Spring Fair, Christmas Fair etc.
9. To develop and implement robust health and safety procedures and working practices including keeping of relevant records.
10. To keep accurate records of equipment provided, activities undertaken, location of activities and number of participants.
11. To support the Chief Executive and Volunteer Co-ordinator in ways in which local businesses can be involved and linked with LGP to promote corporate involvement and support going forward.
12. To produce regular LGP newsletters and update LGP's website and social media accounts such as Facebook, Instagram and X.
13. To help keep all of the LGP sites clean and tidy including the office spaces and other buildings.
14. To uphold and demonstrate the spirit and core values of Let’s Grow Preston
15. Any other duties commensurate with the post.

• Min 5 GCSE at Grade A_C or equivelent and above inclusing Maths and English
• Keen interest in horticulture
• Experience of dealing with general public
• High level of IT competency 
• Attention to detail
• Excellent communication skills, time managament
• An interest in creativity and art
• Commitment to our work and our core values
• Ability to be able to work on your own in a community garden or building as well as working as a team
• Ability to remain calm, use tact and diplomacy, and instigate solutions resulting in positive action/change

We are looking to recruit a bilingual, French and English speaking, Grants Officer to join our dynamic team of dedicated sexual and reproductive health and rights specialists. The Grants Officer provides support to the Grants Support Team and Grants Operations Manager across a portfolio of grants, ensuring grants move efficiently and in a timely manner through the grant management cycle. The Grants Officer will be trained to become an advanced user of our online Grants Management System Fluxx and will guide and support users who are less conversant with the system. The Grants Officers also support operational management of the fund with the development and maintenance of efficient operating and reporting procedures. 

AmplifyChange is a bi-lingual fund. Due to the current team composition, fluency in French is required, as the postholder will support our Francophone grantees, who are based across West-Africa and occasionally the Middle East and North Africa (MENA) region.

The role is a Bath-based position and will work closely with team members in the UK and overseas, including our Grants Support Team, our Finance Team and our Fiduciary Risk Team.

MAIN RESPONSIBILITIES

• Using our online Grants Management System Fluxx, oversee a portfolio of grants through a grant implementation process from grant set up through to grant closure, ensuring compliance with internal procedures
• Act as the operational focal person for grantees and provide support throughout the grant cycle on contractual, operational and reporting matters, drawing on and coordinating expertise from the Grants Managers and Fiduciary Risk Team (FRT)
• Provide support in the preparation and implementation of new grant calls, and support the selection and Due Diligence process when necessary, responding to all applicants whether successful or unsuccessful
• Regularly monitor the completion of pre-contracting conditions by grantees, and obtain appropriate sign-off internally
• Coordinate, draft and issue Grant Agreements and Addendums using our online system
• Provide regular and up-to-date information to operational management by tracking and monitoring grants, and sharing best practice and lessons learned across the portfolio of grants with other staff members and stakeholder
• Track grantee reporting deadlines, supporting timely report submission by grantees
• Monitor grantee disbursements in collaboration with the Fiduciary Risk and Finance teams
• Support team members, grantees and external consultants to be confident users of the grant management system
• Contribute to the further development of our business processes and the grant management system, by sharing feedback and suggestions with relevant colleagues
• Respond to queries from grantees and third-party stakeholders via email
• Provide support to our online grantee community in the Circle platform

PERSON SPECIFICATION

Essential: 

• Sensitivity to, and support for, the values and general aims of AmplifyChange
• Fluency in French and English
• Educated to A-level or equivalent
• Excellent familiarity with Microsoft Office
• Excellent communication skills
• Excellent attention to detail
• Good numeracy
• Ability to build effective working relationships with team members of diverse backgrounds and expertise, both in person and virtual
• Ability to use own initiative, with a proactive and problem-solving attitude
• Ability to manage a varied workload and prioritise tasks, work under pressure and meet deadlines

Desirable:  

• Educated to degree level or equivalent
• Experience in project coordination or administration
• Experience with grant making and understanding of the grant management cycle including set up, contracting, implementation, monitoring and evaluation
• Experience using Grant Management Software. Experience using Fluxx is a very strong advantage
• Knowledge of, or experience working in, Francophone West Africa and/or MENA region
• Knowledge of donor agency procedures
• Fluency in Arabic, Hindi, Urdu, Portuguese, or other language skills relevant to the fund

REPORTING AND ORGANISATION

This is a UK based, full time (37.5 hours/week) permanent position, reporting to the Grants Operations Manager. AmplifyChange is based in Bath, and we operate on a hybrid working model. Requests for flexible working arrangements will be considered. We can only accept applications from those with proof of the right to work in the UK. Occasional national and international travel may be required.

SALARY AND PACKAGE

Basic salary range:           £ 26,000 - £ 29,500 (dependent on experience)

Holiday:  25 days per annum on full time basis plus public holidays

Pension:  8% employer contribution

Life insurance:                  Life Assurance Scheme

Benefits:                             Employee Assistance Program