About the role

We are currently seeking a highly motivated and competent Finance Manager for OCF. This is an opportunity to play an important role in the successful financial management of a critical local organisation. Reporting to the CEO, you will be responsible for the overall day-to-day management of OCF’s finances and associated processes.

Accountable to: CEO

Key relationships: Chair of Finance Committee, CEO, staff team, Trustees, Patrons, Presidents and other supporters and partners of OCF

Hours: 21–28 per week; permanent post

Salary and other benefits: Starting salary £35–40,000 FTE depending on experience. 3% pension (increasing to 5% after five years). 25 days holiday plus Bank Holidays (pro rata for part time employees).

Place of work: OCF office at 3 Woodin’s Way Oxford, with flexible working options. Currently all staff are working from home due to COVID-19.

Preferred start date: 1st April 2021

Responsibilities

Finance

• Responsible for developing, implementing and managing financial systems (manual and computerised) to provide accurate financial records and control systems for OCF
• Responsible for all banking procedures, including liaison with banks, building societies and cheque signatories
• Account for all financial transactions and prepare monthly accounts and bank reconciliations using SAGE
• Prepare monthly management accounts for the CEO and Finance Committee
• Prepare annual budgets in consultation with all staff
• Maintain and monitor all OCF-related bank accounts
• Provide any other financial reports as required for the CEO and Board of Trustees, funders, donors or OCF committees

Grants

• Update SalesForce (OCF’s CRM system) to ensure funds available for grant making are up to date and accurate
• Support the Grants Team to ensure there is accurate and efficient recording of grant income, budgeting and payments and that the figures on SalesForce align with Sage
• Provide reports and analysis as and when required for individual funds

Investments

• Responsible for the accurate recording of all investment income and payments to enable reporting and control of investments
• Liaise with OCF’s Investment Fund Managers (currently CCLA and Brompton Asset Management); monitor their performance and work with the Finance Committee to ensure performance is maximised
• Provide reports and analysis as and when required for donor funds
• Provide reports and analysis as and when required for the CEO, Finance Committee and Board of Trustees

End of year accounts

• Responsible for the production of annual accounts in accordance with current legislation and best accounting practice
• Liaison with auditors and assistance with annual audit
• Timely management of statutory returns, including Charity Commission Annual Returns and Inland Revenue Gift Aid claims

Governance

• Responsible for ensuring the Finance Committee is effectively supported to deliver its terms of reference and remit, including: the production of timely reports, following up on actions and ensuring compliance with Charity Commission and other reporting requirements

Other

• Oversee the monthly payroll for all staff
• Identify efficiencies within the office’s day-to-day financial processes
• Co-ordinate the Finance Committee meetings to include drafting of the agenda and minute taking
• Ensure office and any other insurance and utility contracts are economic and meet organisational requirements
• Attend training courses and events as required and to remain up to date with specialist technical requirements – eg changes to SORP
• Undertake other tasks and projects as required in line with the scale and general nature of the post
• Play an active role in the UKCF network and attend national and regional finance meetings
• Bring to the early attention of the CEO and Chair of Finance Committee any matters of concern and risk in relation to the finances of OCF
• Attend team meetings, OCF events and support general office duties as required

Key competencies

• Educated to degree level with a recognised accountancy qualification and membership of one of the major UK accountancy bodies
• Experience in SAGE or equivalent with good computer literacy, including MS Excel
• A proven track record in financial management in a six-figure turnover organisation with understanding of endowments, investments and restricted funds
• Ability to think strategically in financial matters and identify areas of efficiency
• Strong teamworking, communication and presentation skills
• Strong commitment to the values of the community foundation, including equality and diversity
• Enthusiasm, flexibility and the ability to cope well under pressure
• Willingness to undertake occasional evening/weekend duties
• DESIRABLE: Knowledge of the charitable sector SORP requirements, including tax issues and Gift Aid