Job Title: Training Coordinator
Salary: £24,649 pro rata, subject to qualifications and experience.
Benefits include a generous annual leave allowance that increases in line with service. If required, OY provides fair company sick pay, maternity leave, paternity leave and compassionate leave. In addition, all staff are offered a pension scheme and life insurance policy. OY offers an ‘Employment Assistance Program’ to support staff mental health and well-being by providing practical support for issues at work and home.
Location: Based in Headington, Oxford (Some home working is possible. Travel throughout Oxfordshire and further afield may be required.)
Hours of work: 26 hours per week
Oxfordshire Youth is a boundary-breaking organisation, passionate about creating a future for and with young people that offers them the best possible opportunity to realise their potential. Our staff are redefining the youth sector in Oxfordshire and we envisage a world in which young people have the tools they need to approach life with creativity, resilience and brilliant mental health.
OY culture revolves around our core values of being:
Trustworthy, inclusive, innovative, ambitious, reflective and self-nurturing.
Our commitment to inclusion and diversity
OY warmly welcomes applications from the global majority, trans and non-binary people and disabled people. Your potential to learn and grow in the role is important to us, so we want to hear from you even if your CV isn’t a 100% match with a job description. We nurture our community, creating an open, inclusive and diverse organisation where all team members feel a sense of belonging.
To lead on the Mental Health training contracts managed by Oxfordshire Youth, being the first point of contact for mental health training and providing administration to effectively meet the training targets.
We are looking for someone who has excellent communication, organisational and IT skills. You will have exceptional attention to detail and be accurate and meticulous in your work.
You will bring an enthusiastic and proactive approach to teamwork; the ability to prioritise your workload and having a flexible, adaptable attitude will be needed in this busy role.
Passionate about quality and always organised in your approach, you will be eager to make a lasting contribution to this dynamic and forward-thinking team.
The three key objectives are:
1. A passion for delivering high quality training and ensuring consistency across delivery
2. To lead on the coordination and administration of the all current and future Mental Health training contracts answering any queries relating to these areas.
3. To provide excellent organisational and administrative skills to deliver the mental health training contracts ensuring all targets are met.
Duties and responsibilities
Coordinate existing Mental Health Training Programmes
This role seeks a passionate person to support a pool of trainers and to coordinate the training across the county. Good organisational and analytical skills are essential. A strong ability to work in partnership with a range of partners is a key element of this role. The three existing training contracts are:
- CAMHS Partnership: In partnership with Response, Oxford Health NHS Trust and other third sector organisations have come together to create a CAMHS Partnership. Oxford’s approach to this model has now been working very successfully for 3 years; this post offers an exciting opportunity to be a part of something innovative.
This partnership supports young people who are experiencing mental health illness, delivering fresh approaches, offering consistent support and holistic interventions. Oxfordshire Youth has a key training role in this partnership. Utilising our network of members we coordinate the roll-out of Children and Young People’s Mental Health Awareness Training, for teachers and practitioners working with children and young people in the county.
- Mental Wealth Academy: The Mental Wealth Academy is a vital new partnership offering a proactive and preventative programme of non-clinical mental health services for 18-25 year-olds across Oxfordshire. As a partner in the Mental Wealth Academy, Oxfordshire Youth plays an integral role in providing mental health awareness sessions for parents and carers of young people experiencing mental health issues.
- Senior Mental Health Lead training: A new partnership project working with Safe4Schools; the post holder will promote the Senior Mental Health Lead training package, provided by Safe4Schools, encouraging school contacts to undertake the training as part of the DFE grant programme.
- Promoting the training to Schools, Colleges and partner organisations in Oxfordshire and liaise directly with them to organise training sessions.
- Working in partnership with key partners including, but not limited to, Oxford Health, CAMHS, Response, OSCB, Safe4Schools and the OY Youth Partnerships Team to promote the training to the identified beneficiaries
- Coordinating and supporting the pool of Trainers
- Meeting the training target as set out in the sub-contracts
- Managing trainers through regular (quarterly) network meetings
- Support trainers with resources and printing
- Liaising with partner organisations to coordinate booking systems
- Identify and book venues for training when required
- Identify and confirm dates for training with Schools / colleges and other organisations
- Informing trainers of training bookings
- Book trainers and participants onto training
- Manage bookings for training sessions through Eventbrite
- Managing administration of all sessions, ensuring all information is sent to participants before and after the sessions
- Cascading training information to staff, volunteers, hosts and external organisations
- Promoting training and sending out reminders
- Keeping a record of information about our trainers and ensuring the trainers are able to fulfill their requirement to train
- Creating training reports and keeping records of attendees/feedback
- Measure impact through survey and evaluations
- To attend team meetings and regular supervision with line manager.
- To work toward all KPIs as agreed with the line manager.
- To ensure all DBS procedures are carried out in accordance with Oxfordshire Youth’s guidelines, policies and procedures.
- To undergo training enabling personal and professional development.
- To undertake other relevant duties related to the further development, promotion and sustainability of the charity.
- Understanding that safeguarding children, young people and adults is everyone’s business and accessing training and supervision appropriate to the role.
- To ensure concerns are responded to appropriately in line with the OY's Safeguarding Adults Policy and the Child Protection Policy and interagency safeguarding procedures.
- To comply with recruitment and other checks as requested by the organisation including undertaking a DBS check.
This job description is subject to amendment following discussion with the post holder.
Expertise and qualifications
- Experience of managing relationships with external partners
- Experience of coordinating a project with multiple stakeholders and beneficiaries
- Practical experience of managing databases and spreadsheets
- Experience of booking and organising training and events
- Experience of monitoring and evaluation, being able to measure and show impact through reporting and evaluation
- An understanding of work with young people in a range of settings
- An understanding of youth work
- A full UK driving licence and access to a vehicle
Knowledge, skills and abilities
- Excellent written and oral communication skills and the ability to communicate effectively with a wide range of people at all levels
- Ability to determine priorities and targets and achieve them
- Extremely organised and meticulous attention to detail is required
- IT skills including Excel, Word, PowerPoint and CRM systems
- A flexible approach to work, including a willingness to take on tasks outside the usual remit and to work irregular hours
- The ability to solve problems and think creatively
- Experience of promoting training related to young people
- Proficiency in a range of online digital tools for project management such as Monday boards. Slack and others
- Previous experience working in the not-for-profit sector
- An unwavering commitment to Oxfordshire Youth’s vision, mission and values
- The ability to relate to and empathise with young people
- Integrity and discretion when dealing with sensitive information
- A committment to treating people equally, being aware of unconscious bias and working proactively and openly to challenge it within your own and within others practice
- Respecting differences and challenging prejudice and discrimination
- A positive, enthusiastic and can-do approach that demonstrates the attributes of a growth mindset
- Committment to your own learning and development
- Accountability for the quality of your work and responsibility for maintaining and improving your knowledge and skills
Applications and interviews will be reviewed as and when they are received.
To apply, please send a copy of your CV accompanied by an application form to our recruitment team, details of which can be found on our website.
Applications and interviews will be reviewed as and when they are received.
To apply, please send a copy of your CV accompanied by an application form to our recruitment team and we will get back to you! Details of which can be found on our website.