The Parasol Project is a small Oxford based charity committed to redressing the balance for disabled and disadvantaged children and young people experiencing, or at risk of, social exclusion. We do this by running a holiday playscheme for 5-12 year olds and holiday and term-time social and recreational activities for young people.
The Operations Manager will work closely with all members of the team to ensure the safe and effective running of the charity.
Responsibilities include the management of office systems such as: bookkeeping/finance, database, central record, and IT systems.
Due to the nature of the work we do and the size of the organisation, the role would not be exclusively desk-based, with opportunities to get involved in more practical, hands on tasks as and when required.
Bookkeeping – XERO data entry and maintenance - Receipts, Invoices, Bills, Payroll, Liaising with Brookwood
Database – Electronic & physical data entry & maintenance – pre and post-summer/holiday child and teen
Central Record – Data entry & maintenance.
Master Data record – Data entry & maintenance.
Safeguarding record – Data entry & maintenance, organise safeguarding meetings and update the safeguarding database
Fundraising– Communication with Fundraiser regarding bid responses, donations, and Community fundraising.
IT systems – Data backup and system maintenance.
Finances – Banking - Deposits & petty cash.
Team supervision – Organise and minute Thursday group supervisionduring Holidays
Office meetings – Organise and minute monthly and annual OFFICE team meetings.
Bookings Administration – Filling the booking sheets for the various services and collecting / monitoring fees
Insurance – Ensuring that Parasol has the required insurance cover for all activities.
Child service activity paperwork – Recording registers and Activity meeting minutes, safeguarding, accidents, and complaints
Children’s Service management - Working with the Playleader to plan and deliver holiday playschemes, and complete County Council monitoring reports.
Safeguarding – Taking responsibility for Children’s Service safeguarding concerns and reporting up where necessary.
Policies and procedures – Writing, updating, and maintaining Parasol’s policies and procedures.
Health and safety – Taking responsibility for the Children’s Service health and safety requirements including the ordering of care supplies, relevant trainings, fire drills and identifying hazards.
We are willing to consider candidates from any background provided they can demonstrate both the relevance of their skills and experience, and a sense of commitment to respond to Parasol’s inclusive vision.
Essential person specification:
- Excellent organizational, written and verbal communication skills.
- Positive, energetic and resilient manner.
- Computer competency including dealing with standard MS word, data processing, Excel spreadsheets and databases.
- Applicant must be suitable to work with children and young people.
- The ability to work in a self-directed manner.
Desirable person specification:
- An understanding (and preferably direct experience) of the UK voluntary sector environment.
- First Aid qualification.
- DBS registered for update service.
- Safeguarding qualification/training.
- Disability Equality qualification/training.
- Experience of Xero or similar computerized accounting systems.
The client requests no contact from agencies or media sales.