Part-Time Finance Manager - An exciting position has become available to join a small, vibrant, friendly creative team who are dedicated to providing professional business services with a holistic approach to the community. PBC is a not for profit Enterprise Agency that has been supporting enterprise in Kensington & Chelsea and the London area for over 25 years.
We are an active sustainable social enterprise that means we put back into our community. Whilst PBC is located in North Kensington, our activities and support also extend to neighbouring boroughs and pan London.
PBC’s Mission Statement
‘To be a leading provider of world class training, events, counselling and consultancy services through listening and responding to the needs of our customers. To assist start-up and growing businesses realise their potential through high quality, independent and confidential advice delivered by an innovative and professional team.’
Portobello Business Centre is looking to appoint an experienced Part-Time Finance Manager to take responsibility for maintaining our day to day financial records. All round experience is essential; must have VAT knowledge.
This is an excellent opportunity to join one of the most renowned enterprise support teams in London.
Please apply by submitting your full CV and Covering Letter outlining your suitability for the position (applications received without a Covering Letter will not be considered).
Job Title: Part-Time Finance Manager
Reporting to: CEO, with dotted line to Non-Exec FD
Line Management: None
Hours: 8 - 10 hours per week (flexible re: days)
Salary: £36,000 - £40,000 (pro-rata)
We have seven permanent members of staff, and several self-employed contractors. Our payroll is outsourced.
Our Finance Function is currently out-sourced and we wish to bring it in-house.
There is a Finance Manual and a detailed Procedures Guide in place. This role will have the responsibility of keeping these updated, and making improvements and efficiencies where appropriate. The Non-Exec. FD will be available to provide guidance and support.
The main responsibility of the role will be to maintain the day to day financial records, ensuring all policies and procedures are complied with and suitable controls are in place. This post will also be responsible for the VAT return. There is scope for the role to become more involved in the work of PBC, assisting the CEO and other members of the team with the financial aspects of bids for example.
Check coding of invoices, enter invoices into Xero, including PDF attachments.
Advise when new general ledger codes may be required, and set up in Xero, in accordance with the Procedures Guide.
Keep supplier records up to date, adding new suppliers, following due authorisation process.
Deal with queries from suppliers.
Approximately 25-30 invoices a month (6 per week)
Produce sales invoices and send to customers. Code and enter in to Xero.
Ensure proper records are kept for all sales and income, including grants and donations
Approximately 30 invoices per year (2-3 per week)
Maintenance of General Ledger
Post all payments and receipts from bank statements (statements are automatically loaded into Xero via a direct bank feed)
Prepare and post the payroll journal, from payroll bureau reports.
Reconcile balance sheet accounts.
Maintenance of fixed assets register.
Prepare and post long term loan interest payment (Quarterly). Maintain loan schedule
Prepare monthly payments using Online Business Banking.
Follow VAT rules provided, for purchases and sales
Seek advice on new types of sales/ purchases regarding VAT treatment
Prepare and send quarterly VAT return and advise CEO of payment
Check that all payments have a valid receipt and have been authorised and coded correctly
Post expenses to Xero on a monthly basis
Check that all payments have a valid receipt (being a VAT receipt where necessary)
Check coding and post to Xero
Reconcile payments to statements
Liaise with Reception to check reconciliation of Sage pay receipts to bank receipts. Post in Xero.
Check that any expense claims have a valid receipt and have been authorised
Check coding and post expenses to Xero
Deal with emails to the Finance email box that may require action or to be forwarded to another member of staff
Assist FD with preparation of yearend schedules and deal with Auditor information requests
A team player, willing to roll their sleeves up and really get involved in the day to day life of PBC.
A good communicator, happy to work with every member of the team, as well as liaising directly with Board members, external suppliers, funders, and customers.
A self-starter, who is able to motivate themselves, and takes a pro-active approach to their job.
Skills and Experience - Essential
Accounting qualification (or QBE), plus at least 5 years PQE
VAT knowledge and experience
Experience of using Xero
Skills and Experience - Desirable
Experience of Business on line banking
In depth knowledge of Xero accounting
Accounting for Not-for-Profits
Please apply by submitting your full CV and Covering Letter (applications received without a Covering Letter will not be considered) outlining your suitability for the position.
NB - All staff are currently working from home due to Covid-19. It is envisaged that the successful applicant will start working with us remotely. PBC will return to the office only when it is safe to do so.
A Covering Letter must be sent, together with your CV, to be considered for this position.
The client requests no contact from agencies or media sales.