Office Administrator
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Office Administrator – Maternity Cover
We are seeking a dedicated individual for a maternity cover position. Our preferred start date is 7 January 2025 and the post will continue until mid-January 2026 or the return of the postholder, whichever comes sooner.
About the Primary Science Teaching Trust (PSTT)
PSTT is a registered charity with a clear vision – we want to see excellent teaching of science in every primary classroom in the UK. We believe it is vital that children are engaged and inspired by science from an early age. We want to draw on their natural curiosity to help them explore, understand and ask questions about the world around them. Scientific skills and knowledge are essential for every child, whether or not they become a scientist, engineer or medic.
We’ve built a Primary Science Teacher College of over 200 outstanding Fellows, each helping to shape and influence science teaching across the UK. We produce great resources that improve how science is taught and planned, including through the award-winning Explorify website. We provide professional learning and development that supports thousands of schools each year, through our national CPD programme and our network of Regional Mentors across England.
Through our new strategy, we are refining PSTT’s approach (building our work around a clear definition of what excellence in primary science means), targeting our efforts (giving our most intensive support to schools and teachers that need it most) and focusing on the impact of our work. For more information on PSTT’s strategy, definition of excellence, and theory of change, visit our website.
Job summary
The Office Administrator plays an important role in PSTT’s central administration, operations and office functions. They are the public first point of contact for general enquiries. They are responsible for various areas of administration involving our staff, Fellows, trustees and external organisations. They play a logistical role in several important areas of PSTT activity: supporting planning, logistics and key processes for our College Conference, awards, College Bulletin and other events and activities. The role also involves the collection, collation and maintenance of essential PSTT data sources.
This would be a great opportunity for someone with strong administration skills and/or for someone seeking their first post in the charity sector.
Key facts about this role
Salary
Starting salary from £22,860 (FTE), subject to experience
Hours
35 hours per week (full time), usually worked between Monday-Friday. There may be scope for job-sharing, so please apply if you are interested in taking a part-time role
Location
Hybrid - expected to spend at least 2 days per week at the office in central Bristol (BS1)
Contractual basis
Maternity cover
Pension and benefits
Employer pension scheme (5% contribution); enhanced sick pay and maternity/paternity/adoption pay, detailed in our pay and reward scheme
Annual leave
28 days per annum (of which 3 days must be taken during the Christmas closure period) plus public holidays, pro rata
Travel
The job may require some travel within the UK and occasional overnight stays. Expenses will be reimbursed
Line manager
Operations Manager
Start date
Preferred start date 7 January 2025
Job responsibilities
1. Deal with enquiries, including:
· General PSTT enquiries received by email or phone
· Specific enquiries sent to the PSTT team, including Area Mentors and Regional Mentors
2. Administrative responsibilities:
· Maintain data on Fellows and/or schools
· Maintain data held on the PSTT CRM system
· Implement and maintain office systems and procedures
· Use WorkNest learningnest to manage staff Health & Safety training
· Make group or individual travel arrangements and bookings for staff and trustees
· Manage post in and out of the office
· Collate feedback for Regional Mentors and Area Mentors
· Manage PSTT memberships of the Association for Science Education, Chartered College of Teaching and other external organisations
· Send published PSTT resources to the national libraries’ Legal Deposit Scheme and British Library
· Schedule monthly team meetings and take minutes
· Support the Operations Manager as required
3. Other key tasks:
· Collate and send the weekly College Bulletin
· Set up and facilitate/produce PSTT webinars and online events as required
· Organise key processes for the Primary Science Enhancement Award
· Lead logistics and administration for the Primary Science Teacher Awards
· Support planning and delivery of the College Conference, public events and other PSTT activities, liaising with staff, Fellows, venues and suppliers as required
· Maintain a grant information spreadsheet for inclusion in the College Bulletin
· General research tasks and data collection as required
4. Report to the Operations Manager on progress on all areas of responsibility, identifying any areas for further development and improvement
5. Participate in regular team meetings and other cross-team activities as required
6. Take on other responsibilities that the Operations Manager may reasonably delegate to you
Our vision is to see excellent teaching of science in every primary classroom in the UK.
The client requests no contact from agencies or media sales.