Team Administrator Jobs
Kensington & Chelsea Social Council (KCSC) works to strengthen and promote local voluntary and community organisations and the communities they work with.
This role provides administrative support to KCSC’s management of our Health & Wellbeing Team’s Self-Care programmes in the Royal Borough of Kensington and Chelsea (RBKC).
We are seeking a person with excellent organisation skills, as well as high levels of numeracy and literacy. The role requires strong ICT skills, with proficiency in the use of Microsoft Office applications, databases and websites. You will also have experience of project, diary, and finance administration.
If you would like a general discussion about this role or about KCSC, in confidence, please contact Vicki Harrison-Carr, Director of Operations (the line manager for the role).
For more information and to apply, please click on the Apply button.
Actively Interviewing
This organisation is scheduling interviews as the applications come in. Don’t miss your opportunity, apply now!
Our close partner is providing financial services guidance to a number of large development agencies & institutions around the world proving grants to NGOs. The International Development team works closely with these global clients – such as UNICEF, The World Bank and the Gates Foundation ensuring their funds are managed approrpiately maximising the effectiveness of crucial development projects.
The Project Coordinator has to assist in providing project coordination for the full life cycle of any assignment offered to our clients; from the proposal process, contract management with the client, assignment planning, through to assisting with the report writing, and ultimately billing the client.
Contract Responsibilities
·Assist with proposal and tender submission, including preparing project budgets and schedules, liaising with prospective staff and ensuring all proposals are submitted within the respective deadlines
·Ensure that contracts are as per the issued proposals, that all terms agreed are in the organisations’ best interests and support the Managers/Partners in any contract administration required
·Plan the fieldwork of the project, including agreeing dates with the beneficiary, liaising with internal and external staff to ensure they can perform the required service on the agreed dates and that all parties have the necessary information to ensure the project fieldwork runs smoothly
·Draw up contracts between our organisation and any subcontracted firm
·Monitor and track project progress and on our ‘Control Schedule’ to ensure all stakeholders are kept up to date with any project developments and that deadlines are met
·Act as the point of contact for all stakeholders (including the client, the beneficiary, internal/external teams and management)
·Assist the manager in finalising of reports & deliver final product to client
·Monitor internal staff working hours & expenses incurred, to ensure project budgets are adhered to
·Check and process external suppliers’ invoices, making sure all days worked and expenses incurred are within the agreed budget, liaising with finance as and when issues arise
·Assist in client billing, ensuring that all bills issued are as per the contractual terms between the firm and the client, that all costs are accounted for, and that bills are paid by the client in a timely manner
·Create and maintain comprehensive project documentation for future use, ensuring that all projects are properly logged and can be used in future proposals/tenders
·Carry out required client onboarding procedures and compliance checks
·General: translate documents, maintain filing system of documentation by client and by assignment, assist with training new project coordinators, archive files when necessar
The Project Coordinator takes responsibility for specific clients and works closely with the respective Project Managers, Manager and Partner.
This is an amazing career opportunity for someone that want to work for a successful internationally focussed and diverse organisation truly making a difference in the world!
Experienced Remote Project Manager Needed for an award- winning team!
We're partnering with a Diverse Awarding organisation to find an experienced Project Manager to successfully deliver ongoing and new Transformation projects.
The Contract
This is a full-time position, 35 hours per week, on a Fixed-Term contract for 2 years. The role is fully remote with occasional travel to office in Colchester.
Benefits:
* Salary: £43,000 to £47,000 per annum
* Yearly Bonus
* Pension Scheme
* Flexible Working
* Career Development: Great opportunity to develop your skills.
* Technology: Provided with appropriate technology for the job
About the role
As the Project Manager, you will oversee crucial projects within the organisation's transformation programme. Your responsibilities will involve working closely with Programme Boards, the Programme Manager, subject matter experts from operational business units, third-party suppliers, and other stakeholders.
Other Responsibilities (but not limited to)
* Manage key projects from start to finish.
* Ensure data standards are maintained in all managed projects.
* Define scope, objectives, deliverables, and timelines for new projects.
* Develop and implement project plans, managing task dependencies.
* Line manage and develop Project Administrators as needed, ensuring accurate and timely work and documentation.
* Driving collaboration across the operational departments of the business, and third-party
partners to ensure project deliverables meet the business need and deliver value throughout the projects.
About you
* Experience in formal project management frameworks, adaptable to project needs.
* Minimum 3 years of end-to-end project management experience.
* Proven success in completing projects from start to finish.
* Collaborative work with system users and external suppliers to meet project requirements.
* Skilled in communicating with stakeholders at various levels.
* Business analysis experience is a plus.
* Strong organisational and time management skills.
If this sounds like the role for you then we would be keen to hear from you. We are reviewing CVs as and when we are receiving them so if you are keen to apply, then please do so today.
TPP are always keen to speak with candidates looking to work in the sector so if this role isn't quite right for you, please do check out our website www.tpp.co.uk and pop your CV over to us!
We want you to have every opportunity to demonstrate your skills, ability and potential; please contact us if you require any assistance or adjustment so that we can help with making the application process work for you.
Are you a skilled project manager with a passion for making a difference?
Prospectus are proud to be supporting The Royal Society for the Prevention of Accidents (RoSPA) in seeking a Grant Programme Manager to lead the development, promotion, and delivery of a 7 figure grant-funded work programme. This is an exciting opportunity to play a pivotal role in advancing RoSPA's charitable objectives and ensuring the effective management of grant-funded projects.
The Royal Society for the Prevention of Accidents are the original safety charity, preventing the loss of millions of lives and serious injuries since 1916. Its mission is to create a safer society by preventing accidents.
The successful candidate will be a motivated individual with a background within Grants Programme Management and general project management, and a desire to work within a hugely impactful organisation who lead the agenda, shape government policy, raise industry standards, and drive behavioural change. You will be carrying out the following:
- Manage the development, promotion, and delivery of RoSPA's grant-funded work programme, working closely with the Policy, Research, Campaigns, and Public Affairs team,
- Work in partnership with the policy and research teams to develop clear project plans for each grant-funded project and ensure timely and efficient delivery of outputs,
- Oversee internal and external reporting and financial management of the programme, ensuring effective budgeting, invoicing, and reporting processes,
- Collaborate with the Policy, Research, and Partnerships teams to identify new grant funding opportunities that align with RoSPA's charitable objectives,
- Lead the development and submission of new grant funding bids, leveraging your expertise to secure funding for vital projects,
- Lead a team of support officers, providing project management and administrative support to the wider policy directorate in delivering the grant programme.
In the first instance, please submit your CV, and we will contact suitable candidates for a full role brief and pre-screen prior to requesting you to write a cover letter.
As a specialist Recruitment Practice, we are committed to building inclusive and diverse organisations, and welcome applications from all sections of the community. We invest in your journey as a candidate and are committed to supporting you in your application.
Background
Climate Lead is a unique organization dedicated to mobilizing philanthropic resources to combat climate change. Climate Lead acts as a guide for philanthropists on a diverse array of climate-focused initiatives, connecting donors with projects ranging from early-stage ideas to proven opportunities ready for scale. Through tailored support and connections to peers, experts, and leading funders, CIimate Lead empowers donors to make informed decisions and collaborate effectively, ultimately accelerating the transition to a more sustainable and resilient future. We are currently seeking three Project Managers in Philanthropy, one based in London and 2 others in the USA (San Francisco and Washington DC).
Purpose of role
We are currently seeking a Project Manager in Philanthropy, whose primary objective is to assist the Senior Philanthropy Advisors (SPA) in securing essential funding to combat global climate change. The ideal candidate will possess expertise in philanthropic activities and proficiency in managing multiple high-priority tasks autonomously, which are crucial for effectively managing various project management responsibilities essential to fulfilling the objectives of the Philanthropy Team. Through collaboration with various teams such as Philanthropy, Global Climate Strategies, Communications, and Operations, the ideal candidates will ensure seamless coordination and delivery of donor-related initiatives and projects. Leveraging their strong project management capabilities, exceptional communication skills, and dedication to environmental causes, the Project Manager, Philanthropy will make a significant contribution to the organization's mission of fostering climate leadership worldwide.
Primary responsibilities
Strategic support of primary donor portfolio (70%)
Donor deliverables (50%)
· Project manage donor deliverables and other donor-related work streams as defined by strategies set by SPAs, including but not limited to developing and managing or leading work plans, timelines, and tracking status of all the moving parts to meet internal and external deadlines.
· Negotiate project timelines and gather input from colleagues to design project plans.
· Serve as a thought partner to SPAs on donor strategies.
· Liaise with members of the Global Climate Strategies, Communications, and Operations teams to ensure effective collaboration on donor deliverables and products.
· Tap the Knowledge Management System to field simple donor-related SPA needs (e.g., pulling final donor products by theme).
· Prepare high-quality, strategic briefs and support preparation of other donor materials (including decks, advisory materials, funding opportunities, etc.) for meetings with donors, ambassadors, volunteers, and partners.
· Responsible for detailed briefings to prepare for donor meetings, events etc. drawing from research and background information from the Senior Research Analyst.
Administration and workflow (20%)
· Summarize and take responsibility for key action items from internal and external meetings, distribute information to teammates and manage follow-up with appropriate internal and external staff.
· Coordinate complex external meetings with the appropriate administrative assistant(s) as necessary across the organization for the Senior Philanthropy Advisors.
· Responsible for timely Salesforce data entry and management including donor activities (emails, meeting notes, etc.), updating and maintaining giving opportunities, projections, invite lists, prospect lists, and monthly portfolio reviews.
Special projects that scale our donor work and advance team goals (30%)
· Contribute to special projects as assigned including but not limited to project management support for Ambassadors, select events, proactive products, and priority big bets; building and maintaining the Philanthropy Team strategic playbook and cascading learnings in partnership with the Deputy Managing Director, and supporting pipeline development in key regions.
Success criteria
· Implementation of complex projects: You’re a confident project manager, leading and executing a portfolio of interconnected projects with close attention to detail across multiple stakeholders. This requires you to be highly organized and attentive to detail.
· Written and verbal communications: Your written and verbal communication skills are excellent, with an ability to deliver verbal presentations in multiple settings.
· Self-motivation: You are solutions-oriented, proactively taking initiative, identifying problems and opportunities across your assignments, and developing recommendations and acting on those recommendations.
· Learning mindset: You desire continuous improvement, have an innate sense of curiosity, are grounded by a foundation of self-awareness that provides space for learning and growth, and are highly adaptable.
· Strategic thinking: You’re a strong conceptual thinker who can quickly grasp and navigate a range of abstract concepts, relate them to one another, and translate those concepts into strategies and practical actions.
Experience
· Project management experience.
· Bachelor’s degree, course work in business management or environmental policy preferred.
· 3 to 5 years of relevant work experience (in or with nonprofit, foundation, or other mission-focused organizations preferred) in a program support role.
· Fundraising experience is strongly preferred.
· Experience working in service to a broad range of clients and stakeholders preferred.
Qualifications
· Strong project management skills.
· Excellent writing and editing skills with proven ability to translate complex concepts into succinct, clear, accessible language for multiple audiences.
· Highly proficient in MS Word, Excel, PowerPoint, Outlook, and Box.
· Knowledge of Asana, Google systems (Drive and Sites) as well as Salesforce.
· Excellent research and analytical skills.
· Demonstrates ability to work individually, as part of a team, and with individuals of diverse backgrounds who are part of the climate change conversation.
· Ability to make decisions independently and work effectively and efficiently with minimal supervision.
· Ability to prioritize, multi-task, and work under pressure in a high-performing team is a must.
· Comfort with flexible, dynamic, and multi-cultural teams across global time zones.
· Passion for environmental issues.
· Business fluency in Portuguese a plus for London-based project manager.
Reporting to: Senior Philanthropy Advisor
At the Climate Leadership Initiative, we value diversity and always treat all employees and job applicants based on merit, qualifications, competence, and talent. We do not discriminate on the basis of or traits historically associated with race, color, religion, religious creed, national origin, ancestry, citizenship, physical or mental disability, medical condition, genetic information, marital status, sex, gender, gender identity, gender expression, age, sexual orientation, veteran and/or military status), domestic violence victim status, political affiliation, and any other status protected by state or federal law.
To apply for the post
To apply for this role, please submit a copy of your CV/resume and a cover letter outlining your interest in the role and how you fulfil the requirements set out in the job announcement.
In addition, we request a writing sample that demonstrates your ability to research and communicate complex concepts in a clear, concise, and engaging manner. Any relevant piece of writing where you have distilled complex information would suffice. The sample should not exceed 1,500 words.
The deadline for application is Wednesday 17th April 2024
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Daryl Upsall International actively promotes equality, diversity and inclusion. In recruiting candidates, we seek candidates with the proven skills required; irrespective of race, gender, religion or belief, age, disability or sexual orientation.