London, Greater London
Permanent, Full-time
Job description

Prospectus is pleased to be partnering with a compelling diaspora organisation to appoint their new Executive Administration Assistant. Reporting to the Executive Assistant to CEO, this is a pivotal post with the purpose of providing diary management support for the Executive Director, the Director of Social Finance and the Director of Fundraising, as well as supporting the EA to organise governance meetings. The post holder will be responsible for all administrative tasks and general upkeep of the office, including answering the phone, ordering and maintaining adequate stocks of stationery and liaising with the IT team to ensure the office is fully connected. The post holder will support the EA with monthly expenses admin and booking national and international travel for the Chief Executive. The successful candidate will also administer basic HR processes and systems (IRIS) as required including annual leave, sickness absence and standard letters of employment. They will also monitor the recruitment inbox periodically, post job advertisements on job boards as required and support recruiting managers with the logistics of the process.

This is a diverse role and they are open to people with a range of experience in administrative roles. The ideal candidate will have demonstrable experience of office and diary management alongside experience of booking international travel and meetings. You will have knowledge of CRM databases and experience of working with large volumes of data. They are looking for a methodical professional with excellent organisational skills and attention to detail. You will have good communication and interpersonal skills, as well as the ability to prioritise work and work well under pressure.

As a specialist Recruitment Practice, Prospectus is committed to building inclusive and diverse organisations, and welcome applications from all sections of the community.

In order to apply please submit your CV in the first instance and begin to prepare your supporting statement. Should your experience be suitable, we will send you the full job description and will arrange for a call and/or meeting to brief you on the role.

More about Prospectus

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Posted on: 22 October 2021
Closed date: 05 November 2021
Job ref: hq00179658
Tags: Admin