Home-based
London, Greater London
£37,000 - £45,000 per year
Permanent, Full-time
Job description

Job purpose

Reporting to the Chief Executive, the Head of Finance and Operations is a key member of RSN’s senior leadership team (SLT), helping determine and implement our overall organisational strategy. The role oversees a budget of circa £1m and directly manages the Finance Manager and Operations Assistant. They work closely with the Head of Programmes and individual programme leads to oversee income and expenditure, ensuring that RSN’s work is delivered to budget and adequately funded, and that accurate financial reports are available to the SLT, CEO, trustees and donors.

Our Head of Finance and Operations takes a lead on enabling RSN’s team to serve young asylum seekers and refugees as effectively and efficiently as possible: overseeing our HR, legal responsibilities, working environment and everything that goes on behind the scenes to resource and support our service delivery. The postholder will develop and undertake their role through the lens of our organisational ethos, seeking to embed and uphold RSN’s values across all their work streams.

The postholder joins our team at a particularly exciting time, we launch our new strategy, continue our work to become a more actively anti-racist organisation, and take on a new name that better reflects our education-focused vision and mission. 

We are also beginning the refurbishment of an abandoned historic bank on Harlesden High Street, which will become an educational centre for young refugees, a social impact hub for the local area, and our home. When the refurbishment is completed (projected summer 2021), the postholder will also line-manage a Facilities and Community Manager, and will play a key role in ensuring RSN’s new premises have maximum social impact, for us and others.

Please see the attached Job Applicant Pack or scroll down the page for the role’s key responsibilities and the person specification. 

 

Job details and application process

Terms and conditions 

The role is full time and permanent - though we are a flexible employer and welcome applications from candidates interested in working 4 days per week. The role will be based at RSN’s office in Harlesden, north London (NB: the majority of our team are currently working from home due to Coronavirus and we anticipate this role doing the same until it is appropriate to return). The salary is band B - £37-45k pro rata (starting salary depending on the competencies and experience of the successful candidate). The package also includes 25 days leave and a pension.

As the role involves some contact with children and vulnerable young people and their data, the successful candidate will have to undertake a DBS check and all those invited to interview will be required to complete a self disclosure.

Application process

Applications (and any questions about the role) should be sent by email to Emily Bowerman  - jobs @ refugeesupportnetwork. org (no spaces). The closing date for applications is 9am Monday 7th December 2020.

Your application should comprise

  • a full CV including a full employment history showing responsibilities held and relevant achievements

  • a letter (maximum two sides of A4) telling us where you heard about this role and explaining:

  • Why you would like to work for RSN (1 paragraph)

  • How your experience, skills and character are a good fit for this particular role (main focus)

  • Any contextual recruitment factors you would like us to be aware of (as appropriate, and please see below for more information)

Shortlisted applicants will be invited to participate in an initial phone call, undertake a short task and provide references, following which interviews will be held. Suitable candidates may be contacted to begin the phone call and task process before the deadline, and we encourage interested candidates to apply as early as possible. Please note that you must have a visa that allows you to work in the UK for the duration of your contract.

Contextual recruitment and reasonable adjustments

Exam grades and job titles are not the full picture - the context in which achievements were gained also matters. At RSN, we actively seek to recruit with the right mix of talent, skills and potential, considering the impact of the context in which a candidate has worked or studied.

We are an equal opportunities employer, and welcome applications from a wide range of candidates, including those with lived experience of forced migration, and from other backgrounds that are currently underrepresented on our team.

Additionally, if you feel you would require reasonable adjustments in order to carry out the role or attend an interview at RSN due to a disability, caring responsibilities or any other reason, please give details in your cover letter or get in touch with Emily Bowerman  - jobs @ refugeesupportnetwork. org (no spaces) - to discuss further.

Key responsibilities and accountabilities

Finance

  • Together with the Chief Executive and Head of Programmes, oversee annual budget creation and on-going budget control

  • Manage preparing of statutory accounts, audit, VAT and any other finance compliance (in partnership with our external accountants)

  • Maintain financial projections and oversee financial reporting to SLT, trustees and funders (including the preparation of monthly management accounts)

  • Track incoming resources through further developing and maintaining our Grant Management Information System

  • Oversee outgoing payments, including oversight of tendering, payroll, expenses, etc

  • Oversee mortgage and regular reporting to mortgage provider (Charity Bank)

Strategy, legal and governance 

  • Identify, plan for and deliver all operational, financial and IT-related initiatives required to deliver on our ambitious growth objectives

  • Continually improve operational systems, processes and policies in support of the organisation’s mission and ethos

  • Oversee all legal contracts – including subcontracting and partnership working

  • Oversee and further develop all organisational policies

  • Ensure all policies are effectively implemented and that all staff remain up to date with necessary training and checks

  • Ensure effective and appropriate risk assessment and management procedures are in place and implemented, including insurance and office risk assessments

  • Provide governance support as requested by the Chief Executive (including registration of new trustees)

  • In collaboration with our Head of Programmes, oversee and develop RSN's approach to meeting the requirements of UK GDPR, including staff training and data hygiene days

Human resources

  • Oversee all employment contracts

  • Oversee operations onboarding processes for all new starters

Information management

  • Oversee database development and management

  • Ensure organisation is working within the most efficient internal online file management systems and architecture, with appropriate access and permissions for staff and volunteers

Office, Logistics, Health and Safety

  • Manage all premises contracts – both for tenants in our London office and as tenants across the UK

  • Ensure health and safety standards are met across the organisation, including from staff who need to work from home

  • Oversee all telephony and IT provision (landlines, staff mobiles and laptops etc)

Other 

  • Maintain some form of direct contact with the young people RSN serves, as agreed with your line manager. This may involve mentoring one young refugee, attending sessions of our Youth Advisory Board or other comparable responsibility

 

Person specification

Experience

  • Strong financial and commercial awareness, with a track record of setting and managing budgets

  • Strong track record of financial analysis and preparation of financial reports

  • Experience using an accounting system (such as Xero)

  • Confident line manager with a track record of building and motivating teams

  • Experience of drafting and reviewing contracts (both for employment and services)

  • Experience of drafting and reviewing organisational policies

  • Proven ability to develop, monitor and maintain management information systems and procedures to help teams work effectively Experience of managing operations in an office and/or community premises

  • Proven administrative, leadership and management ability in organisational development

Skills 

  • Ability to think strategically and convert strategy into detailed operational plans

  • Ability to communicate effectively in person, in writing and over the telephone with individuals and with a wide variety of organisations and audiences and to research, analyse and interpret complex information and produce clear verbal and written reports

  • Outstanding project management skills, meticulously well organised and reliable

  • A quick learner with strong problem-solving abilities

  • Ability to apply discretion in sensitive issues and maintain confidentiality at all times

  • Flexible, proactive and able to work under pressure

  • Ability to see the strategic, big picture, whilst maintaining excellent attention to detail

  • A strong team player, who understands, values and speaks affirmingly of the work of others, being helpful, kind and sensitive to their needs

Other

We value the way in which a person works just as much as the actual work they do. To this end, we are seeking candidates with the following attributes:

  • Character: Has integrity, earns trust and maintains confidences, and speaks plainly and truthfully

  • Mission-led: Is engaged by RSN’s vision of enabling young refugees to build more hopeful futures through education

  • Values-led: Shares RSN’s values and seeks to live them out in their work

  • Ethos-led: Is motivated by personal core beliefs (whether Christian or not) and values playing a leadership role in an organisation which is founded on, and seeking to outwork, the Christian faith

More about Refugee Support Network
About
Refugee Support Network

At Refugee Support Network we are working towards a world where all young people displaced by conflict or crisis are able to build more hopeful... Read more

Posted on: 19 November 2020
Closed date: 07 December 2020
Tags: Finance, Operations