Remote
£45,000 per year
Permanent, Full-time
Job description

About the role

This is a key senior role within the Reset Team. You will lead our organisational operations across finance, HR, IT, logistics and administration. This is a new role at Reset, recognising that as we grow at Reset we need a skilled and designated function to ensure we are operating effectively to be able to grow community welcome of refugees through Community Sponsorship, Neighbours for Newcomers and Homes for Ukraine.

You will be responsible for the smooth-running of Reset’s finances, HR and logistics, with an important reporting function to funders and the Reset Board. You will be part of Reset’s Senior Management Team, together steering both day to day response to emerging issues and strategic development. In that role, you’ll ensure the SMT’s decision making is informed by a strong understanding of financial position and organisational liabilities. You will play a key role in curating Reset’s move from a single funder to a flexible and responsive financial base across multiple income-streams.

Responsibilities

Finance (45% of time) 

  • Develop organisational and project budgets and projections
  • Deliver accurate financial reporting for funders, the Board and the SMT
  • Project/service financial modelling to feed into project development discussions
  • Ensuring financial policies and processes are in place and up to date
  • Ensuring all income and expenditure is correctly processed and logged using our accountancy software, accounts reconciled, and payments set up with the correct authorisation procedures followed

 

HR (20% of time) 

  • Liaison with outsourced HR expert helpline as required
  • Ensuring HR related processes and policies are in place and up to date
  • Liaison with organisational payroll provider
  • Administration of pension, NI, childcare vouchers and other personnel-related payments  
  • Oversight of recruitment and advertising for new roles
  • Supporting organisation-wide processes for job-description updating and pay review

IT and Logistics (20% of time) 

  • Ensuring our staff, all home-based, have the equipment, furniture and software that they need to work safely and effectively from home
  • Ensuring our IT infrastructure, including organisational database, licenses (via Microsoft 365), and cross-team software packages are fit for purpose and maintained  
  • Acting as system administrator for IT services
  • Providing IT support to staff as required
  • Liaising with web server providers, ensuring smooth running of Reset’s web presence
  • Completion of organisational move to remote working through securing long-term future for material currently in storage
  • Executing logistical arrangements for in-person activity, such as quarterly in-person team meetings and Board meetings

Compliance (10% of time) 

  • Ensuring policies and practices are in place in relation to organisational legal responsibilities such as health and safety and data compliance  
  • Ensuring governance-related compliance in relation to our Charities Commission and Companies House registrations
  • Carrying out due-diligence on Reset’s funders
  • Providing cross-team support and consistency in relation to procurement, grant agreements and negotiation of other contractual arrangements  

Team administration (5% of time) 

  • Line-management of the p/t Team administrator
  • Other reasonable ad hoc duties as required in a small team

About you

Essential Experience/Skills

  • Significant experience of organisational finance systems
  • Experience of developing organisational and project budgets across multiple income streams
  • Experience of financial reporting
  • Experience of using standard accounting software packages
  • Advanced excel skills
  • Excellent written and verbal communication skills
  • Strong administrative and organisational skills
  • Excellent attention to detail
  • Demonstrable experience of supporting other with the use of a variety of IT equipment and software     
  • Entrepreneurialism, flexibility and willingness to ‘muck in’

 

Desirable Experience/Skills

  • Experience of working in an HR function
  • An accounting qualification
  • Experience of processing payroll  
  • Line Management experience
  • Experience of working within a charity either as a volunteer or staff member            

 

 

Application Instructions

Please note that any applications submitted without a cover letter outlining why you would be great in this role will not be considered.

More about Reset Communities and Refugees

Reset is the charity leading the Community Sponsorship movement throughout the UK.  We're working to help communities and groups reset... Read more

Refreshed on: 12 July 2022
Closed date: 17 July 2022 at 23:30
Tags: Senior Management, Operations

The client requests no contact from agencies or media sales.