We are looking for an experienced finance and operations manager to ensure the smooth running of Rewilding Britain and our work. You will work alongside the chief executive to help manage the full range of our internal activities – in particular, our finance function, and HR and IT systems.
You will have the right technical skills, and sufficient experience, to operate at strategic, managerial and administrative levels. You will be managing budgets and forecasts, controlling costs and ensuring our strategic programmes are well resourced and planned. The role will require collaboration with others to produce measurable, cost-effective results.
This would suit someone looking for a part-time role working from home for up to 2 days a week. There will be some flexibility in determining your work pattern.
Rewilding Britain is at an exciting stage of its development. We are a small but growing charity, currently with six staff and with further posts being added this year. We all work from home, but with regular meetings in person and via video call. We have a highly experienced Board of Trustees with eight members.
We’re working hard to encourage the uptake of rewilding across Britain, helping to catalyse key large scale rewilding pilot projects and influence policy. In April this year, we launched a report Rewilding and Climate Breakdown, highlighting the significant role rewilding can play in decarbonising the economy. Our parliamentary petition, which accompanied the report, gathered 100,000 signatures and led to the first parliamentary debate on rewilding on 28th October.
There has been a surge of interest in our work and as a result we are scaling up our operations. As we develop, we want to ensure the highest standards of financial management and administration. If you have what it takes to help us, please apply online by sending your CV, your reasons for applying for the job, and where you believe your skills set match our criteria.
Salary: £36k-39k pro rata per annum depending on experience
Hours: 2 days a week, flexible
Location: Home-based, proximity to Oxford preferable
Closing date for applications: 5pm on 12 December 2019
Interview date: January 8th. First round interviews will be conducted via Zoom
To ensure the accurate, efficient and compliant management of Rewilding Britain’s finances and all other operating systems
You will be responsible for:
- Managing financial aspects of the organisation and the operation of efficient Finance, HR, IT functions.
- Reviewing and developing policies, procedures and systems to ensure sound financial management and control.
- Ensuring full compliance with all statutory and charitable obligations and ensuring our financial obligations are met.
Main duties will include:
- Work with the Chief Executive as a key member of the Senior Leadership Team to help drive the strategic direction of the organisation
- Work closely with the Executive Administrator to ensure our operations are efficient and our team feel well supported in coordination with the outsourced support we have in place for HR, IT and accounting services.
- Ensure efficient processing and record keeping of funds received, payment of invoices and management of bank accounts and cash flow in coordination with Executive Administrator.
- Manage all payments - including purchases, payroll, pension and staff/trustee expenses.
- Oversee effective financial record keeping within supplier systems e.g. payroll, CRM (Donorfy)
- Management accounts reporting: prepare monthly and annual reporting for the organisation including profit and loss, cashflow projections and performance against budgets plus setting up new reports as required. Reporting to include analysis of restricted and unrestricted funds.
- Finance policies: review existing policies, set up new ones where required and maintain policies and procedures for the organisation. Ensure understanding and adherence to financial regulations and legislation and that Rewilding Britain has an appropriate Financial Procedures Manual.
- Risk control: regularly review financial controls and update as needed to minimise exposure to financial risks, checking adherence to finance policies related to income and expenditure. Compile and maintain risk register.
- Undertake treasury management to make best use of our funds.
- Set up processes with the Fundraising Lead to record financial information on CRM to aid the stewardship of donors.
- Support organisational fundraising, including developing budgets and providing financial reports for our funders and key supporters.
HR, Safety and Operations
- Oversee HR policy, practice and all personnel documentation in liaison with external specialist HR provider, and in line with our work ethos and culture.
- Take the lead on Health, Safety and Wellbeing matters including overseeing risk assessments and always seeking to improve safe systems of work, seeking external advice/support when necessary.
- Manage the development and delivery of other operational functions including IT, GDPR, pension, Group Life, legal & insurance.
- Implement and maintain relevant GDPR policies. Implement and regularly review data security policies to ensure cyber security, data protection and legal compliance.
- Board: contribute to the preparation for quarterly board meetings including regular and ad hoc reporting requirements.
- Prepare the Trustees Annual Report and managing the annual audit in liaison with external auditors.
- Undertake any other duties commensurate with the role as requested by the Chief Executive
- The ability to undertake strategic and operational management in a growing organisation
- Excellent charity financial management skills and awareness of financial management and control techniques – from data entry to preparing statutory accounts
- Proficient in use of Microsoft Office including advance MS Excel
- Operation of Xero accounts system
- Payroll management
- Pension scheme management
- Previous HR responsibilities
- Basic appreciation of Health, Safety & Wellbeing matters
- Knowledge of GSuite
Knowledge and Experience
- Recognised accounting qualification i.e. ACA, ACCA or equivalent
- A clear understanding of Charity SORP and other accounting/regulatory standards in relation to charities
- At least 3 years’ experience of managing an organisation’s finances and reporting to a Board directly or via the CEO
- Experience of managing HR, Safety and IT functions
- Experience of setting up new finance or office systems and processes to improve effectiveness
- Experience of managing legal functions
- Preparing financial reports for funders
- Experience of good HR/Safety practices, especially when managing remote workers/teams
- Positive collaborative attitude to working in a small team
- Ability to work effectively from home as part of a geographically disbursed team
- Ability to work independently, manage time effectively and prioritise workload
- Openness to adapt flexibly within a fast changing environment
- Has good people management skills and understands how to get the best out of people
- Realism when evaluating opportunities and threats/risks
- Excellent written and verbal/presentational skills communication skills
- Proximity to Oxford near where other key staff and trustees are based, otherwise able to travel.
Terms and Conditions
Contract: This role will be for 2 days a week initially for 12 months in the first instance at £36k-39k pro rata per annum depending on experience.
There will be some freedom for the person to determine their own working arrangements each week, within limitations, providing the work is delivered.
Reporting Lines: The post holder reports to Rewilding Britain’s Chief Executive
Location: Working from home, which will require a suitable home office working environment and equipment. Occasional meetings may be held in other parts of the UK. Proximity to Oxford, near where other key staff and trustees are based, is desirable.