The job of a Save the Children's UK Executive Assistant to the CEO is varied and fulfilling.
- Are you an experienced Executive Assistant or Personal Assistant with a successful track record of supporting C-Suite level executives or Directors?
- Do you have significant experience of complex diary management, meeting support and invoice / expenses processing?
- Are you highly IT literate with Microsoft packages?
- Are you motivated by our vision of creating a world where every child doesn't just survive but thrives and can go on to change the world – and of inspiring and leading others to do the same?
If the answers to these questions are yes, we would love to hear from you!
To avoid disappointment, you are advised to submit your application as soon as possible as we reserve the right to close the vacancy early if a high volume of applications are received. This is to ensure that we can manage application levels whilst maintaining a positive candidate experience. Unfortunately once a vacancy has closed, we are unable to consider further applications.
Save the Children UK believes every child deserves a future. In the UK and around the world, we work every day to give children a healthy start in life, the opportunity to learn and protection from harm. When crisis strikes, and children are most vulnerable, we are always among the first to respond and the last to leave. We ensure children’s unique needs are met and their voices are heard. We deliver lasting results for millions of children, including those hardest to reach.
Reporting directly to the CEO, you will be responsible for support the CEO by managing their time, diary and priorities, liaising with multiple internal and external players using judgement and authority.
As a rights-based organisation, we are committed to anti-racism and actively opposed systemic oppression of any form. You will support our commitment to celebrate diversity, challenge inequality, and build an inclusive environment for every one of our employees so we can better represent the children we protect.
The Executive Assistant to the CEO’s key duties will be to:
- Provide high-level support to the CEO to ensure their agenda, priorities and objectives are met – including strategic diary and inbox management
- Manage the CEO’s briefings, commission and coordinate from colleagues across the organisation to ensure that the Chief he is fully briefed for all meetings and travel
- Strategic lead on the CEO’s UK and international trips, working with country offices and colleagues from other divisions and country teams to ensure trip objectives are in line with the Chief Executive’s priorities
- Manage strategic planning for ELT meetings and ways of working; support CEO management of Executive Directors
- Manage the CEO’s global movement role and internal profile, working closely with the Head of Internal Communications and other colleagues
- Be an informed key contact for the CEO team and handle internal and external enquiries in a professional manner liaising with key contacts across corporate, political, media, non-governmental organisations and other networks
You will have knowledge and experience in all of the areas below:
- Experience as an Executive Assistant or Personal Assistant supporting C-Suite level executives or Directors
- Highly IT literate and confident with Microsoft Word, PowerPoint, Outlook, and Excel, and conferencing software such as Microsoft Teams and Zoom.
- Experience of complex diary management, international travel planning, and demonstrable experience of office-based administrative work
- Experience of internal and external meeting support including - organising meetings, preparing agendas, drafting of reports, minute taking, and communications.
- Experience of organising and prioritising own workload on a day-to-day basis and being adaptable and responsive to changing needs.
- Experience in supporting financial management such as processing invoices/expenses.
- Experience of project support and project management
You will have abilities in all of the areas below:
- Own, organise and prioritise multiple tasks efficiently, manage reactive and proactive work from a range of colleagues, and deliver tasks to tight deadlines
- Use your initiative and be able to think creatively to solve problems
- Work well with a wide range of stakeholders with professionalism, energy, creativity and good interpersonal skills
- Pick up information quickly and quickly adapt to change
- Work in a fast-paced and dynamic environment
- Deal with confidential information
- A demonstrable commitment to the principles of diversity and inclusion and their practical application and integration in the work environment
- A commitment to Save the Children UK’s aims and core values of accountability, ambition, collaboration, creativity, and integrity
Save the Children UK is committed to diversity and equality of opportunity in all aspects of our work both external and internal. We strive to be an inclusive employer and particularly encourage applications from under-represented groups such as returning parents or carers who are re-entering work after a career break, people who are LGBT+, from Black, Asian and Minority Ethnic backgrounds, with a disability, impairment, learning difference or long-term condition, with caring responsibilities, from different nations and regions, and from less advantaged socioeconomic backgrounds.