Farringdon, Greater London
£29,821-£31,400 pa (pro rata, fixed term contract for 6 months)
Contract, Fixed term contract for 6 months, Full-time
Job description

The job of a Save the Children UK’s Finance & Awards Officer is varied and fulfilling.

  • Are you keen to learn more about growth from a trading company perspective?
  • Are you numerate with the ability to monitor and manage financial information?
  • Are you familiar with funding budgets and financial reporting?
  • Are you motivated by our vision of creating a world where every child doesn’t just survive, but thrives, and can go on to change the world?

If the answers to these questions are yes, we would love to hear from you!

About Us
Save the Children UK believes every child deserves a future. In the UK and around the world, we work every day to give children a healthy start in life, the opportunity to learn and protection from harm. When crisis strikes, and children are most vulnerable, we are always among the first to respond and the last to leave. We ensure children’s unique needs are met and their voices are heard. We deliver lasting results for millions of children, including those hardest to reach.

Job Purpose
Reporting directly to the Contracts and Awards Specialist, the Finance and Awards Officer will be responsible for providing ongoing support to ensure that the Humanitarian Leadership Academy’s (HLA) awards finance activities are effectively monitored and maintained.

Sitting in the Operations, Insights and Planning team within the Humanitarian Leadership Academy, key duties will include ensuring that the HLA awards portfolio is updated and maintained, that necessary compliance and finance related standards are maintained and that relationships with key stakeholders within HLA and across other teams (e.g. finance) are built and upheld.

As a rights-based organisation, we are committed to anti-racism and actively opposed systemic oppression of any form. The role holder will also support our commitment to celebrate diversity, challenge inequality, and build an inclusive environment for every one of our employees so we can better represent the children we protect.

Main Accountabilities

The Finance and Awards Officer’s key duties will include:

Update and maintain HLA’s Award Management System (AMS) records, including:

 

  • Creation of records, including fund summaries
  • Uploading existing funding budgets into the AMS format
  • Following up outstanding AMS approvals
  • Amendments
  • Reporting schedules
  • Income schedules
  • Award close-outs

 

Support HLA’s interaction with SCUK’s AFIHUB Team (Finance), including processing:

  • New Sources of Funds (SOFs) and income schedules
  • Donor income claim requests
  • Report validation requests
  • SOF close outs

Work with HLA’s Contracts & Awards Specialist:

  • Requesting donor signatures & HLA countersignatures for HLA contracting
  • Reviewing (SCUK internal) outstanding debt reports
  • Claiming awards income
  • Supporting HLA procurement activities
  • Updating and maintaining HLA’s income tracker
  • Supporting updates to HLA’s monthly staff salary recharge tracker
  • Requesting information and supporting documents from HLAE trading company partners
  • Claiming HLAE trading income

General HLA Operations / Finance Support:

  • Processing of requisitions and purchase orders on SCUK’s Agresso Web
  • Raising sundry income requests on Agresso Web
  • Recode requests
  • Creation of budget DEAs
  • Documentation management (storage & management of contracts / awards / finance information)
  • New suppliers forms processing
  • Addressing supplier payment issues
  • Completing HLA partner Dow Jones vetting checks via SCUK Legal’s Compliance team

Person Profile

Experience

  • Numerate with the ability to monitor and manage financial information
  • Familiarity with funding budgets, financial reporting including construction and monitoring of budgets
  • Highly computer literate and confident with MS Office, especially Excel
  • Analytical skills with the ability to identify key points from complex material or information.

Abilities

  • Ability to problem-solve and propose solutions for translating a variety of funding information into Save the Children system formats
  • Ability to effectively manage a high volume of data and information
  • Ability to work with people from a range of backgrounds and cultures
  • Ability to develop and maintain effective working relationships and collaborate both within and outside the team
  • Ability to have a high degree of flexibility and adaptability to respond to changing needs and priorities

Aptitude

  • A demonstrable commitment to the principles of diversity and inclusion and their practical application and integration in the work environment
  • Strong analytical and problem-solving skills
  • A commitment to Save the Children UK’s aims and core values of accountability, ambition, collaboration, creativity, and integrity

Save the Children UK is committed to diversity and equality of opportunity in all aspects of our work both external and internal. We strive to be an inclusive employer and particularly encourage applications from under-represented groups such as returning parents or carers who are re-entering work after a career break, people who are LGBT+, from Black, Asian and Minority Ethnic backgrounds, with a disability, impairment, learning difference or long-term condition, with caring responsibilities, from different nations and regions, and from less advantaged socioeconomic backgrounds.

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Save the Children

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Posted on: 26 August 2021
Closed date: 20 September 2021
Job ref: 5535
Tags: Admin, Finance